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Information on the Best 14 weeks pilot project What is ROE Web? Maybe the answer you're looking for is in our frequently asked questions (FAQ) More Information is available on Employment Insurance... What is the ROE Web?The ROE Web is a Human Resources and Skills Development Canada (HRSDC) response to a long-standing request from employers to facilitate the ROE creation process. Each year, over one million Canadian employers create eight million multiple-part ROE forms at considerable expense. An employer must complete a ROE form whenever there is an interruption of earnings. ROE Web consists of a suite of applications that enables employers to create, submit and print ROEs via the net using Internet technology. The applications include:
HRSDC has taken measures to ensure that your electronic transactions with us are secure and that your privacy and that of your employees is protected. topAccuracy of informationWhen you complete a ROE, the accuracy of the information you submit to HRSDC about your employees’ insurable employment is important. The ROE Web minimizes the risk of errors as it validates the data transferred to HRSDC. This translates into saving time and money for everyone as well as ensuring the protection of the employment insurance fund. topWhen and who can use the ROE Web application?The ROE Web application is now being marketed to employers who maintain and operate their own payroll systems and who meet the systems requirements. Accountants and bookkeepers who wish to sign up clients can also use ROE Web. HRSDC is also developing an electronic ROE solution that will work for businesses that use a Payroll Service Provider. If this applies to you, your Payroll Service Provider will inform you when the service becomes available. If you use specialized payroll software, your Software Vendor will let you know when a solution is available that will incorporate ROE Web into their suite of offerings. At this time ROE Web is not available for completion of ROEs for self-employed fishers. If you are a non-Canadian employer, your place of business registered and operating within Canada will also be able to use ROE Web topWhen to issue a ROEThe ROE plays an important role in controlling the misuse of Employment Insurance (EI) funds and it must be issued even if the employee has no intention of filing a claim for EI benefits. A penalty under the Employment Insurance Act for non-compliance may apply to employers who fail to issue a ROE as required. For more information... topSystem requirementsIn order to run ROE Web, you will need the following:
Who is involved?In order to use ROE Web, the employer will need to identify the following individuals:
Although it is not mandatory, it is recommended that the Primary Officer designates another individual within a company to act as the Designated Officer. Additional information about the roles and responsibilities of the individuals can be found in the Employer Agreement documentation. DocumentationRefer to the following documents to learn about the technical specifications and the employer’s responsibilities pertaining to ROE Web.
About PDF files What you have to do to registerIf you are an employer who wishes to use ROE Web, your Business needs to register with Human Resources and Skills Development Canada (HRSDC) following steps 1 to 5. Accountants and bookkeepers register in the same manner as any other employer because they serve as the primary officer.
For additional information on ROE Web, contact one of our ROE Advisors . topWhat you'll see after you login to ROE WebAfter having accessed the ROE Web application, you will be able to select different options from the main menu:
Definition: the business profile includes the Employer's Name and address, CCRA Business Number (BN) and Default Contact which appears in Box 16 of the ROE. topPersonal information is secure with usBy following three principles we are providing the security that the Canadian public has expressed as a need to ensure their confidence in Government of Canada electronic business transactions. These means ensure the security of client transactions: Encryption, Firewalls, Authentication By encryption we ensure that the data sent is electronically scrambled and therefore minimizes the risk of it being seen or “hacked” by unauthorized individuals. Firewalls are a combination of hardware and software designed to securely separate the outside world from our internal computer systems and database. Authentication ensures that the identity of the individual submitting the data is verified. topPrivacy Notice StatementInformation on ROE Web is collected by HRSDC and is to be used for the administration and enforcement of the Employment Insurance Act. The information will be retained in Personal Information Banks HRSDC PPU 150, 180 and 385, and will be used and disclosed in accordance with the conditions listed therein. This information may also be used for policy analysis, research and/or evaluation purposes. In order to conduct these activities, information under the custody and control of HRSDC may be linked. The information collected will be administered in accordance with the Privacy Act. Under provisions of the Privacy Act, individuals to whom the information pertains have the right to the protection of, and access to, their personal information. Instructions to assist an individual in obtaining his/her personal information, as well as a detailed description of the Personal Information Banks, are found in the Info Source or available at your Service Canada Centre. Completion of a ROE is mandatory whenever there is an interruption of earnings. Failure to issue an ROE within the time limit is a breach of Section 136 of the Employment Insurance Act. On conviction, the employer may be subject to a fine or imprisonment or both. |
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