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8. Contracting Steps (Check List) for the Project Manager
EO =Evaluation Officer
CO =Contractor Officer
r =Primary responsibility
a =Advice | TASKS | Ev. Off. | Contr. Off. | | Deciding to Contract | r | a | | Estimating the Contract Value | r | a | | Contacting the Contracting Officer | r | | | Selecting the Method of Contracting | a | r | Less than $25, 000 Contract with Limited Tendering | TASKS | Ev. Off. | Contr. Off. | | Determining the method of contractor selection (price, technical merit, technical merit and price) | a | r | | Deciding on the basis and method of payment (ceiling or fixed price) | a | r | Preparing: - Terms of Reference
- Contract Request Summary
- Security Requirement Check List where applicable
| r | a | | Processing with Public Opinion Research where applicable | r | a | | Determining who will be invited to bid | a | r | | Packaging RFP if needed | a | r | | Conducting an administrative review of the proposals | | r | | Setting up and coordinating an evaluation committee | a | r | | Assessing technical merit of proposals | | r | | Determining the ranking of the bids | | r | | Notifying bidders of result | | r | | Debriefing unsuccessful proposers | a | r | | Determining approvals required to proceed with contracting | | r | | Signing contract | | r | | Monitoring contract | r | a | Sole Source Contract for Less Than $25, 000 | TASKS | Ev. Off. | Contr. Off. | | Deciding on the basis and method of payment (ceiling or fixed price) | a | r | Preparing: - Terms of Reference
- Contract Request Summary
- Security Requirement Check List where applicable
| r | a | | Processing with Public Opinion Research where applicable | r | a | | Packaging RFP if needed | a | r | | Conducting an administrative review of the proposal | | r | | Setting up and coordinating an evaluation committee | a | r | | Assessing technical merit of proposals | r | | | Determining approvals required to proceed with contracting | | r | | Signing contract | | r | | Monitoring contract | r | a | Sole Source Contract from $25, 000 to $100, 000 | TASKS | Ev. Off. | Contr. Off. | | Deciding on the basis and method of payment (ceiling or fixed price) | a | r | Preparing: - Terms of Reference
- Contract Request Summary
- Security Requirement Check List where applicable
- DSS 9200 to PWGSC where applicable
| r | a | | Decide if contract will be Assets and Management or PWGSC/AMCPG | a | r | | Advertise on ACAN | | r | | Processing with Public Opinion Research where applicable | r | a | | Packaging RFP | a | r | | Conducting an administrative review of the proposals | | r | | Setting up and coordinating an evaluation committee | a | r | | Assessing technical merit of proposals | r | | | Determining approvals required to proceed with contracting | | r | | Signing contract | | r | | Monitoring contract | r | a | Open Bidding Contract | TASKS | Ev. Off. | Contr. Off. | | Determining the method of contractor selection (price, technical merit, technical merit and price) | a | r | | Deciding on the basis and method of payment (ceiling or fixed price) | a | r | Preparing: - Terms of Reference
- Contract Request Summary
- Security Requirement Check List where applicable
- DSS 9200 to PWGSC where applicable
| r | a | | Decide if contract will be Assets and Management or PWGSC/AMCPG | r | a | | Processing with Public Opinion Research where applicable | r | a | | Determining who will be invited to bid | a | r | | Packaging RFP | a | r | | Notifying on MERX | | r | | Conducting an administrative review of the proposals | | r | | Setting up and coordinating an evaluation committee | a | r | | Assessing technical merit of proposals | | r | | Determining the ranking of the bids | | r | | Notifying bidders of result | | r | | Debriefing unsuccessful proposers | a | r | | Determining approvals required to proceed with contracting | | r | | Signing contract | | r | | Monitoring contract | r | a |
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