HRDC - AHRDA - Capacity Self-Assessment 1999

Directorates

· Director General's Office

· Data Development

· Strategic Evaluations

· Partnership and Continuous Evaluations

Publications

· Evaluation Reports

· Evaluation Briefs

· Labour Market Development Agreement Series

· Lessons Learned Series

· Evaluation Tool Kit Series

· Evaluation Forum Newsletter

· From Theory To Practice

Accountability Capacity

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	1 of 7 Issues

Issue: 1	Does RBA/AHRDA Maintain Centralized Control of its Finances?			Yes	N/A
Indicators	1		Financial accounting records are maintained at central location.
	2		Program expenses are sent to central accounting for approval.
	3		Cheques are issued from central accounting.
	4		RBA/AHRDA maintains one general ledger.
	5		Copies of Signed Contracts are kept at central accounting.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	2 of 7 Issues

Issue: 2	Does RBA/AHRDA have Qualified Finance /Accounting Personnel?			Yes	N/A
Indicators	1		Top financial manager has professional accounting designation.
	2		Top financial manager has at least 5 years related experience.
	3		Bookkeeper has at least three years bookkeeping experience.
	4		All accounting staff are trained in RBA/AHRDA's accounting software.
	5		All accounting staff understand RBA/AHRDA accountability framework.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	3 of 7 Issues

Issue: 3	Does RBA/AHRDA have Financial Safeguards in Place?			Yes	N/A
Indicators	1		Accounting software is accessible by authorized password only.
	2		Cheques require at least two authorized signatures.
	3		Purchases are made by way of purchase orders.
	4		Contract payments are supported by copy of signed contract.
	5		Expenditure reports are checked/verified by Program Manager
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	4 of 7 Issues

Issue: 4	Does RBA/AHRDA Prepare Regular Financial Statements?			Yes	N/A
Indicators	1		RBA/AHRDA financial statements are prepared and produced monthly.
	2		RBA/AHRDA variance reports show actual versus planned expenditures.
	3		RBA/AHRDA statements/spreadsheets are checked against general ledger.
	4		RBA/AHRDA year-end financial statements are audited.
	5		Annual reports/audited financial statements are made public.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	5 of 7 Issues

Issue: 5	Does RBA/AHRDA Control Travel Expenses?			Yes	N/A
Indicators	1		Travel advances require approval by program head/supervisor.
	2		Travel claims are supported by expense receipts/activity reports.
	3		Budgets for travel are established at beginning of the year.
	4		Travel claims are checked/approved by program head/supervisor.
	5		Travel advances are reconciled prior to settlement of claim.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	6 of 7 Issues

Issue: 6	Does RBA/AHRDA Control Payroll Expenses?			Yes	N/A
Indicators	1		Employees fill out payroll time sheets.
	2		Overtime is pre-approved by program head/supervisor.
	3		Sick leave and doctor appointments are recorded on time sheet.
	4		Holidays are pre-approved in advance by Program Manager.
	5		Payroll reports are checked/verified by Program Manager.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Financial Controls	7 of 7 Issues

Issue: 7	Does RBA/AHRDA Prepare Program Budgets?			Yes	N/A
Indicators	1		RBA/AHRDA establishes annual budget prior to start of fiscal year.
	2		Budgets are set for each department/sub-agreement/program.
	3		RBA/AHRDA Board and Management establish budget priorities.
	4		Budgets are reviewed quarterly by management and staff.
	5		RBA/AHRDA staff have input into planning program budgets.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	1 of 6 Issues

Issue: 1	Does RBA/AHRDA have clearly stated objectives for its activities/projects?			Yes	N/A
Indicators	1		RBA/AHRDA has clearly stated objectives for each client.
	2		RBA/AHRDA has clearly stated objectives for each project/intervention.
	3		RBA/AHRDA has clearly stated objectives for its community.
	4		RBA/AHRDA has defined success indicators specific to its clientele.
	5		RBA/AHRDA collects data to support its specific success indicators.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	2 of 6 Issues

Issue: 2	Does RBA/AHRDA have a way of assessing different activities/projects?			Yes	N/A
Indicators	1		Clients are asked for feedback on their intervention midway.
	2		Clients are asked to fill-out an evaluation form at the end of a training activity.
	3		Trainers/employers are asked for feedback on activities/projects midway.
	4		Trainers/employers are asked to fill-out an evaluation form at the end of interventions.
	5		RBA/AHRDA follows-up with client 12 weeks after intervention completion.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	3 of 6 Issues

Issue: 3	Does RBA/AHRDA assess its different activities/projects?			Yes	N/A
Indicators	1		RBA/AHRDA compiles client evaluation training forms.
	2		RBA/AHRDA compiles feedback from employers and trainers.
	3		RBA/AHRDA compiles results from client 12-week follow-up.
	4		RBA/AHRDA analyses information collected from clients/employers/trainers.
	5		If necessary, RBA/AHRDA changes programs/activities/projects.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	4 of 6 Issues

Issue: 4	Does RBA/AHRDA Conduct its Own Program Evaluation?			Yes	N/A
Indicators	1		RBA/AHRDA establishes an evaluation committee (EC).
	2		EC develops evaluation plan.	`
	3		EC defines evaluation issues and indicators.
	4		RBA/AHRDA has staff capable of monitoring an external evaluation.
	5		EC reviews results and follows up recommendations with management.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	5 of 6 Issues

Issue: 5	Does Your RBA/AHRDA Evaluation Include Key Elements?			Yes	N/A
Indicators	1		Performance objectives to be measured reflect the operational plan.
	2		Performance indicators reflect performance objectives.
	3		Program success indicators reflect LMD targets.
	4		Performance measurement reflects RBA/AHRDA objectives.
	5		Evaluation includes quantitative and qualitative data, as appropriate.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Capacity Dimension			Accountability Capacity
Capacity Criteria			Evaluation Capacity	6 of 6 Issues

Issue: 6	Does RBA/AHRDA Effectively Use Evaluation Findings?			Yes	N/A
Indicators	1		Evaluation results are reviewed by the Board.
	2		Evaluation findings are communicated to stakeholders/staff.
	3		Feedback from stakeholders is reviewed by Board and Management.
	4		Management is asked to develop an action plan in response to evaluation results.
	5		If necessary, changes are made to the program.
Record total number of capacity indicators identified for this issue or check N/A.
Comments:

Score Card
Accountability Capacity
Total Score	Capacity Dimension	Capacity Criteria		Capacity Issues	Capacity Indicators
/ 65	Accountability	1	Financial Controls	7	35
/ 65	Accountability	2	Evaluation Capacity	6	30
			Total	13	65

[Table of Contents]

Last Modified: 2001-02-27	Important Notices