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Review Analysis By Business Process


Questions/Criteria Assessment Answers SCP Results 100 Files
  Yes No N/A Total Compliance Level
APPLICATION
Application for funding from sponsor on file 100 0 0 100 100.0%
Includes completed declaration of amounts owing in default to the federal government 0 0 100 100 n/a
Application was signed by representative of submitting organization 100 0 0 100 100.0%
Application includes objectives, activities and targeted participants 100 0 0 100 100.0%
Application includes a budget 100 0 0 100 100.0%
ASSESSMENT
The written assessment demonstrates that the approved activity supports program objectives 94 6 0 100 94.0%
Assessment documentation indicates that proposed costs were evaluated 91 9 0 100 91.0%
Sponsor was checked for outstanding debt to HRDC 94 6 0 100 94.0%
MP concurrence on file 99 1 0 100 99.0%
All other mandatory consultation and concurrence on file 4 2 94 100 n/a
Environmental assessment process has been addressed adequately in file 96 4 0 100 96.0%
RECOMMENDATION & APPROVAL
Recommendation rationale for funding on file 69 31 0 100 69.0%
Recommendation rationale on file is complete 69 0 31 100 100.0%
Approval signed with correct delegation of authority 100 0 0 100 100.0%
Approval signed on or prior to project start date 100 0 0 100 100.0%
CONTRACTING
Agreement is on file 100 0 0 100 100.0%
Objectives include measurable statement of quantity 100 0 0 100 100.0%
Activities are described clearly 100 0 0 100 100.0%
Nature of authorized expenses is clear 100 0 0 100 100.0%
Agreement reflects all approval conditions 0 0 100 100 n/a
The schedule and basis of payment are clear in the Agreement 100 0 0 100 100.0%
Agreement contains a clause stating that HRDC may do an audit of costs claimed 100 0 0 100 100.0%
Agreement contains a clause stating that HRDC funds are not to be used to pay for persons assisting the recipient in obtaining HRDC contribution funding 0 0 100 100 n/a
Agreement includes the required declaration regarding registration of lobbyists 0 0 100 100 n/a
Agreement provides for repayment should total government assistance exceed the amount anticipated 0 0 100 100 n/a
Agreement requires recipient to declare amounts owing to the federal government, and states that HRDC funding may be offset against amounts owing 0 0 100 100 n/a
Agreement includes provisions for Agreement termination with cause and Agreement termination without cause 100 0 0 100 100.0%
Agreement states the requirement for the recipient to repay overpayments, unexpended balances and disallowed expenses 100 0 0 100 100.0%
All necessary agreement documents are included and properly prepared 97 3 0 100 97.0%
Duration of Agreement is stated 90 10 0 100 90.0%
Agreement value is equal to or less than approval amount 100 0 0 100 100.0%
Forecast of cash flow on file if necessary, appropriate to contracted activities, prepared by sponsor, and in agreement with HRDC contracted total 0 0 100 100 n/a
Agreement signed on or after project approval date 98 1 1 100 99.0%
Agreement signed on or prior to Agreement start date 95 4 1 100 96.0%
Commitment completed prior to HRDC signing Agreement 49 50 1 100 49.5%
Signed in all required places by HRDC official with correct delegation of authority 99 1 0 100 99.0%
Reason for amendment is clear 8 0 92 100 n/a
Approval for increase amendments was signed with correct delegation of authority 4 0 96 100 n/a
In the case of financial increase amendments, commitment certification was completed prior to HRDC signing amendment 3 1 96 100 n/a
Forecast of cash flow amended for financial amendments, where required 0 0 100 100 n/a
Amendments signed with Correct delegation of authority 8 0 92 100 n/a
PAYMENTS
If advance issued, sponsor was eligible for advance 34 0 66 100 100.0%
Advance amounts are compliant with Treasury Board and FAS policy 34 0 66 100 100.0%
All required claim forms are on file 98 0 2 100 100.0%
Claims are accompanied by activity report and supporting financial documentation if required by Agreement 0 0 100 100 n/a
Reimbursed expenses are allowable according to HRDC policy, program Terms and Conditions and the Agreement. 95 3 2 100 96.9%
Proper expenditure coding has been applied 86 13 1 100 86.9%
Claim forms are correctly signed by sponsor 98 0 2 100 100.0%
Correct delegation of authority according to Section 34 99 0 1 100 100.0%
At least two people have initialed/signed/input/approved payment requisition 99 0 1 100 100.0%
MONITORING
A risk assessment and Monitoring plan, completed prior to Agreement start, is on file 0 0 100 100 n/a
If plan completed, monitoring has been done according to plan or rationale is on file 0 0 100 100 n/a
Monitoring frequency satisfies HRDC requirements 98 0 2 100 100.0%
Monitoring report(s) on file 75 0 25 100 100.0%
Project activities were monitored for compliance with Agreement 71 0 29 100 100.0%
Financial visits documentation is thorough and accurate 27 0 73 100 100.0%
Issues requiring follow-up have been identified 8 1 91 100 n/a
Follow-up initiated or completed 7 0 93 100 n/a
CLOSEOUT
The final contribution was paid after receipt of the final claim form 97 1 2 100 99.0%
Overpayment has been recorded as a receivable and recovery procedures initiated 1 0 99 100 n/a
COMPLIANCE WITH TERMS & CONDITIONS
Project activities meet program terms and conditions 98 0 2 100 100.0%
Agreement is in accordance with all other terms and conditions & program criteria 94 4 2 100 95.9%
Participants meet program eligibility criteria 96 2 2 100 98.0%
GENERAL ADMINISTRATION
A life cycle file review checklist is completed and on file 100 0 0 100 100.0%

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Last modified :  2003-02-18 top Important Notices