|
|
No.: |
85 |
DATE: |
May 30, 2002 |
TO: |
Access to Information and Privacy Coordinators |
SUBJECT: |
Coordination
of Access to Information Requests (CAIR) and Personal Information |
The new CAIR system became
operational on June 1, 2001. Since
that time, the number of requests registered in CAIR has doubled from the
number registered the previous year.
Your cooperation and efforts in making the CAIR
system a success are greatly appreciated.
It has been brought to our attention
that personal information is being entered in the CAIR system. You are reminded that care should be taken
to ensure that personal identifiers are not inadvertently included. Identifiers are not necessarily names of
individuals, but may also include addresses or details of relationships to
individuals. Therefore, personnel
responsible for CAIR entries within your institution should be familiar with
the Privacy Act and what
constitutes personal information.
Entries in the CAIR system are the
responsibility of ATIP offices. In
order to ensure that the requirements of the Privacy Act are
respected, you are requested to review your existing entries in the CAIR
system and remove all personal information.
Institutions that upload into CAIR through ATIPflow are
reminded that the request full text box is used to link the two systems and
not the request summary box.
Your cooperation in this matter is
greatly appreciated. Should you have
any questions regarding CAIR, please contact your Treasury Board Secretariat
portfolio officer.
Anne Brennan
Director
Information and Security Policy Division
Government Operations Sector
|