Laurentian Pilotage Authority Canada

Personal Information Banks

Application for Employment File
Description: This bank contains completed application forms, letters and curricula vitae of persons interested in working for the Authority.
Class of Individuals: General public.
Purpose: This is to maintain a record of information relating to applications for employment received from the general public.
Consistent Uses: may be used to validate recruitment decisions and to justify recommendations.
Retention and Disposal Standards: The retention period for this bank is two (2) years and after is destroyed.
RDA Number: 99/024L
Related PR#: LPA PRN 920
TBS Registration: 003685
Bank Number: LPA PPU 025

Marine Incidents
Description: This file contains marine incidents reports and investigations and the name of persons involved in an incident.
Class of Individuals: General public.
Purpose: This bank is to maintain a record of information relating to marine incidents and investigations
Consistent Uses: may be used for statistics purposes and to draw appropriate conclusions regarding pilotage.
Retention and Disposal Standards: The retention period for this bank is ten (10) years and after is destroyed.
RDA Number: 99/024L
Related PR#: LPA OPR 005
TBS Registration: 003688
Bank Number: LPA PPU 035

Board Members
Description: Section three of the Pilotage Act establishes the Authority and defines the composition of its membership. Information in this bank includes orders-in-council appointing them to the board, correspondence and travel expense claims.
Class of Individuals: Members of the public, pilots and representatives of the shipping industry.
Purpose: This bank is to maintain a record of information relating the members.
Consistent Uses: may be used as a reference document
Retention and Disposal Standards: The retention period for this bank is ten (10) years and after is destroyed.
RDA Number: 98/005
Related PR#: LPA PRN 918
TBS Registration: 003686
Bank Number: LPA PPU 027

Register of Pilots and Apprentice Pilots
Description: This bank contains information on physical characteristics, licences, certificates and marine incidents of pilots and apprentice pilots bound by contract with the Authority and are obtained under the Pilotage Act.
Class of Individuals: General public.
Purpose: This bank retains a register of certificates and qualifications required under the Pilotage Act.
Consistent Uses: may be used to verify that pilots and apprentice pilots meet the requirements of the Pilotage Act as to their ability to carry out their duties.
Retention and Disposal Standards: This bank are retained in our office two (2) years from the date which the pilots or apprentice pilots cease to be employed and then are sent to the National Archives of Canada.
RDA Number: 98/005
Related PR#: LPA PRN 918
TBS Registration: 003687
Bank Number: LPA PPU 030