APPENDIX
A :
TERMS OF REFERENCE OF THE DEPOSITORY SERVICES PROGRAM LIBRARY ADVISORY COMMITTEE
(DSP-LAC)
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Introduction
The Depository Services Program (DSP) was created
by Order-in-Council in 1927. Its mandate and mission is to acquire, catalogue
and distribute federal government publications in all formats to a network
of depository libraries as well as parliamentarians. The DSP acts as
the Government of Canada’s information safety net, collecting current
and archival government publications and making them widely available
to the Canadian public.
The Depository Services Program Library Advisory Committee
(DSP-LAC) was established in 1981. It was created to provide the Depository
Services Program with advice on its operations, policies, practices,
plans, direction and services.
Its members represent the major library associations,
key federal government organizations, both full and selective depositories
and academic and public libraries, and are representative of Canada’s
geographic regions and linguistic communities.
Mission
The mission of the DSP Library Advisory Committee
is to articulate and communicate the needs of the Depository Services
Program’s partners and user communities and to provide advice to the
Depository Service Program on its priorities, policies, operations and
services.
The DSP Library Advisory Committee acts solely as
an advisory body and does not have any governance authority over DSP
policies or operations. Its role reflects the important partnership that exists
between the DSP and the library community in providing the Canadian public
with access to Canadian federal government published information.
Objectives
The principal objective of the DSP Library Advisory
Committee is to contribute to the maintenance and development of public
access to Canadian Government publications via the Canadian library community.
To this end:
- The
DSP Library Advisory Committee provides advice and information to the
DSP on issues of interest to both the DSP and the depository library
community.
- The
DSP Library Advisory Committee makes recommendations to the DSP on matters
of interest to the depository library community and user communities.
- The
DSP advises the DSP Library Advisory Committee on both its current operations
and policies and on current plans and priorities.
- The members
of the DSP Library Advisory Committee work with their respective organizations
and user communities to facilitate communication on the DSP role and
activities.
Committee Operations
- The
DSP Library Advisory Committee meets at least once a year, on a date and at a
place to be determined by the Director responsible for the Depository
Services Program, in consultation with the DSP Library Advisory Committee.
- The
DSP Library Advisory Committee reviews its Terms of Reference every five years,
beginning in 2005.
- The
DSP Library Advisory Committee may strike sub-committees or working groups
to address specific issues or to carry out projects. Such committees
or working groups submit reports to the DSP Library Advisory Committee
on or before each meeting.
- A
list service is maintained by the DSP for use by DSP Library Advisory Committee
members, past and present.
- Deliberations
of the DSP Library Advisory Committee are held in both official languages.
Members may express themselves in the official language of their choice.
- The DSP Library Advisory Committee may also meet using
video, teleconference and electronic means.
Reporting
- Minutes,
reports and any other administrative documents are kept in both official
languages by
the DSP and made available electronically to all DSP Library Advisory
Committee members and to the depository library community.
- The
DSP will produce a report of the DSP Library Advisory Committee meetings
within thirty working days of the date of the meeting.
Membership
In principle, the membership of the DSP Library Advisory
Committee LACshould
broadly represent all depository libraries served by the DSP. In particular,
the membership should represent, to the extent possible, the various
types of libraries, large and small, library communities, geographic
regions and linguistic groups, that are served by the DSP.
With the exception of the Director responsible for
the DSP and representatives of Library and Archives Canada, Treasury
Board Secretariat, Statistics Canada and Library of Parliament, appointment
to membership in the DSP Library Advisory Committee will be for a period
of three years with the
possibility of a one year extension. Every year, up to one third of the
membership will be replaced.
Membership will include the following:
- The
Director responsible for the DSP.
- One
representative of each of the following organizations, to be named by
the organization in question:
- Library
and Archives Canada (LAC)
- Treasury
Board of Canada Secretariat (TBS)
- Up
to two representatives of each of the following organizations to be named
by the organization in question and reflective of Canada’s major regions:
- Canadian
Library Association (CLA)
- Association
pour l’avancement des sciences et des techniques de la documentation
(ASTED) inc.
- Canadian
Association of Research Libraries (CARL) / Association canadienne des
bibliothèques
de recherche (ACBR)
- Three
at-large representatives from the following types of depository libraries
of which two must be from selective depository libraries:
- Full Depository Libraries
- Selective Depository Libraries
- Academic Libraries
- Public Libraries
- Map Depository Libraries
- Law Libraries
- Government or Legislative Libraries
The DSP will issue a public call for candidates to
fill these vacancies on the Committee. Individuals from the depository
library community may submit their names for consideration as members
or they may be nominated by their peers or by current DSP Library Advisory
Committee members. A list of candidates received together with summary
information on each will be prepared by the Director, responsible for
the DSP, and transmitted to Committee members representing the library
community for consideration and advice. Members will be appointed by
the Director, responsible for the DSP.
- One
representative from Statistics Canada and one from the Library of Parliament,
to be named by the organization in question.
- Representatives
from other federal government author departments may be invited from
time to time.
Chairperson
The DSP Library Advisory Committee meetings are chaired
by the Director responsible for the DSP, or may be co-chaired by the
Director responsible for the DSP and another person to be determined
by a recommendation of the DSP-LAC.
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