Equipment Rentals

What is available?

• Signage structures (Trilite/Versatruss)
  • 2.4-metre tower
  • 3.4-metre tower
  • Activity towers — ladder
  • Activity tower — truss
  • Small entrance arch
  • Large entrance arch
• Cement blocks
• Picnic tables
• Garbage barrels
• Risers: 1.22 metres wide x 2.44 metres deep x 10.16, 20.32 or 30.48 centimetres high (4 feet wide x 8 feet deep x 4, 8 or 12 inches high)
• Metal barricades
• White picket fencing

Who can rent equipment?

All of the following conditions must be met for a rental to be approved:

• the entity wishing to rent is a not-for-profit corporation or association, or a government agency within the Capital region
• the event is a non-profit event compatible with the NCC’s mandate
• there is no competing need for the equipment by the NCC

How to Rent Equipment from Us

1. Send us a letter or e-mail telling us who you are, what you want to rent and when you want to rent it, at least three weeks before you want to pick up the equipment. Requests sent less than three weeks before the desired pick-up date will be automatically denied.
   
   Patrick Doyle
   Project Coordinator
   202–40 Elgin Street
   Ottawa, Canada K1P 1C7
   Telephone: (613) 239-5575
   Fax: (613) 239-5333
   E-mail:
   
   
2. If your request to rent equipment is approved, we'll send you an agreement that includes the Borrowers’ Obligation and the NCC Equipment Order Form (information you will have to bring to the warehouse in order to pick-up the equipment). In the agreement you will also find the total fees for the rental of the equipment.
   
   
3. Before the day you plan to pick up the equipment at our warehouse, you must pay a deposit of $250 to the NCC. We will deduct this amount from your total fees. This deposit is non-refundable (even if the event is cancelled or postponed, or if you find that you no longer need the equipment for the event).

Rental Fees for 2005

For all rentals there is a $250 administration fee, plus rental costs.
The following table describes the items that can be rented from the NCC and the rental cost for each item, as well as its replacement value.

Some Conditions

• Our equipment requirements for our own activities have priority: we reserve the right to accept, refuse or modify part or all of any request up until the day of pick up.
  
• No changes or new requests will be accepted to an order once the organization has started to pick up the equipment at the warehouse. The borrower must contact the warehouse 24 hours before collecting the equipment.
  
• If there is a change or a new request after the original contract has been signed, the parties will have to enter into a new contract and have it signed by the Director of Capital Events and Programs. This process could delay pick-up dates. We recommend that you check your equipment needs very carefully before signing the contract.

Your Responsibilities as a Borrower

The word “borrower” refers to the organization renting the equipment, its managers, directors, employees, volunteer workers, contractors, mandataries, successors, liquidators, assigns and any other persons for whom the borrower is responsible.

As a borrower, you are responsible for the following, at your own expense:

• picking up, transporting and returning equipment in the same condition it was in at pick-up
• reimbursing the NCC for the replacement value of items that are not returned (see table)
• paying for repairs if equipment is returned damaged (the NCC will perform the repairs and will send an invoice to the borrower)
• providing the NCC with proof that the borrower is insured for liability and that both the borrower and the NCC are insured for damage, destruction or theft of the borrowed equipment

For more information, e-mail us at , or phone us at (613) 239-5575.