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Implementing the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations - Draft User Guide

Environment Canada
Transboundary Movement Branch

TABLE OF CONTENTS

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LIST OF TABLES

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Abbreviations

CBSA: Canada Border Services Agency

CEPA 1999: Canadian Environmental Protection Act, 1999

EIHWHRMR: Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations

EIHWR: Exports and Import of Hazardous Waste Regulations

ID: Identification

IWIC: International Waste Identification Code

OECD: Organisation for Economic Co-operation and Development

PIN: Product Identification Number

POP: persistent organic pollutant

TDGR: Transportation of Dangerous Goods Regulations

TMB: Transboundary Movement Branch (Environment Canada)

UN: United Nations

US: United States

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1.  Introduction

1.1 Background

In Canada, all three levels of government contribute to environmental protection and have a role to play in waste management:

  • municipal governments are responsible for establishing collection, recycling, and disposal programs within their jurisdictions
  • provincial/territorial governments establish measures and criteria for licensing hazardous-waste generators, carriers, and treatment facilities, in addition to controlling movements of wastes within their jurisdictions
  • the Federal Government regulates transboundary movements of hazardous wastes and hazardous recyclable materials, in addition to negotiating international agreements

Through domestic regulations under the authority of the Canadian Environmental Protection Act, 1999 (CEPA 1999), the Federal Government implements the terms of international agreements to which Canada is a party. Implementing the terms of these agreements demonstrates the intention to protect Canada's environment and the health of Canadians from risks posed by unregulated traffic in hazardous wastes and hazardous recyclable materials.

Canada is party to three international agreements regarding the transboundary movement of hazardous wastes and hazardous recyclable materials:

In signing these international agreements, Canada made a commitment to develop national legislation to promote the environmentally sound management of hazardous wastes and hazardous recyclable materials. This led to the development of the Export and Import of Hazardous Wastes Regulations (EIHWR), which came into force on November 26, 1992, under the former CEPA. The revised Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations (EIHWHRMR) revoked and replaced the EIHWR in November 2005.

The EIHWR required modification because a number of changes have occurred both domestically and internationally since 1992. Among these was the entry into force of CEPA 1999, which included new authorities with respect to hazardous wastes and hazardous recyclable materials that did not exist under the former CEPA. By implementing these new authorities and modernizing the former control regime, the EIHWHRMR help Canada adapt to its evolving international obligations, and contribute to the protection of the environment and human health.

1.2 What Is the Purpose of This Guide?

This guide is designed to help people who are involved in international movements of hazardous wastes and hazardous recyclable materials in Canada understand and implement the requirements of the EIHWHRMR (also referred to in this document as "the Regulations"). It will be useful to anyone who generates, handles, transports, treats, recycles, stores, or disposes of hazardous wastes or hazardous recyclable materials where international shipments are involved.

1.3 How Do I Use This Guide?

This guide is divided into 15 sections, each dealing with a different aspect of the EIHWHRMR. Each section provides answers to the most common questions about the various provisions of the Regulations; however, in the event of a discrepancy between this guide and the Regulations, the EIHWHRMR take precedence.

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2.  GENERAL INFORMATION

2.1 What Is the Purpose of the Regulations?

The purpose of the Regulations is to

  • protect Canada's environment and the health of Canadians from the risks posed by the transboundary movement of hazardous wastes and hazardous recyclable materials through exports from, imports into, and transits through Canada, and
  • implement Canada's international obligations.

The Regulations set out the conditions for the export, import, and transit of hazardous wastes and hazardous recyclable materials shipped across the Canadian border. This helps to ensure that shipments of wastes and recyclable materials entering into, leaving, or passing through Canada can be tracked and controlled by Environment Canada, with the assistance of other government agencies.

The Regulations also ensure that exports of Canadian hazardous wastes and hazardous recyclable materials have been consented to by the receiving country before any shipment takes place. In the case of imports into Canada, the provinces provide authorization for recycling or disposal operations at authorized facilities.

The Regulations are administered by the Transboundary Movement Branch (TMB) of Environment Canada. All documents required by the EIHWHRMR should be sent to TMB (see Annex D).

The main goals of the Regulations include

  • promoting environmental responsibility among all those concerned before, during, and after the international movement of hazardous wastes and hazardous recyclable materials,
  • allowing the governments of the countries of import, export, and transit to control which hazardous wastes or hazardous recyclable materials enter or leave their respective borders,
  • ensuring, by requiring liability insurance coverage, that any transportation accident involving an international movement of hazardous wastes or hazardous recyclable materials will be properly cleaned up, and
  • ensuring that generators take responsibility for the transportation and handling of their hazardous wastes or hazardous recyclable materials from the site of generation to the site of final disposal or recycling.

2.2 How Do the Regulations and CEPA 1999 Work Together?

Neither the CEPA 1999 waste authorities nor the conditions of the EIHWHRMR can be used exclusively; rather the two must be applied together in order to ensure compliance.

CEPA 1999 builds on the government's authority to enact regulations governing the export, import, and transit of hazardous wastes and hazardous recyclable materials. It includes a number of provisions for the transboundary movement of hazardous wastes and hazardous recyclable materials.

Section 185 of CEPA 1999 requires that the Minister be notified of any intended international shipment of hazardous wastes or hazardous recyclable materials. An international movement may consist of an export from Canada, an import into Canada, a transit through Canada, or a transit through a country other than Canada.

The notification requirements are set out in the Regulations, and include such information as

  • the nature and quantity of the hazardous waste or hazardous recyclable material involved,
  • the addresses and sites of the exporters, importers, and carriers,
  • the proposed disposal or recycling operations of the hazardous waste or hazardous recyclable material,
  • proof of written contracts between the exporters and importers, and
  • proof of insurance coverage.

With this information, Environment Canada is able to determine whether the proposed shipment of hazardous wastes or hazardous recyclable materials complies with regulations for the protection of human health and the environment.

If the notification requirements set out in the Regulations are met, Environment Canada notifies the authorities in the jurisdiction of destination. If any authority (including those in any transit countries) objects to the proposed shipment, the shipment cannot proceed until the objection is lifted. A permit may be granted following a review of the notice and approval from the authorities in the jurisdiction of destination.

Every shipment of hazardous wastes or hazardous recyclable materials must be accompanied by a copy of the movement document and permit (and any other required permit), and must be shipped according to the requirements set out in both the EIHWHRMR and the Transportation of Dangerous Goods Regulations (TDGR). The appropriate documents must also be deposited at Canada Customs.

The Canadian importer or Canadian exporter of the hazardous wastes or hazardous recyclable materials must return a completed copy of the movement document to Environment Canada within three working days of the delivery of a shipment. The disposal or recycling must take place within the time specified in the Regulations, and the Canadian importer or Canadian exporter must ensure that a statement is sent to Environment Canada within 30 days of this operation, certifying that it has been completed in accordance with the permit.

If, after the international shipment has begun, the wastes or materials cannot be disposed of or recycled in the manner stated in the permit, the appropriate authorities must be notified and alternate arrangements made with the consent of the countries involved. If no such arrangements can be made, the shipment may be returned after a new permit has been issued for the purposes of a return.

2.3 How Are the Regulations Set Up?

The Regulations are divided into six parts:

  • Part I - general provisions regarding the notice
  • Part II - conditions for exports
  • Part III - conditions for imports
  • Part IV - conditions for transits
  • Part V - conditions for returns
  • Part VI - miscellaneous matters

Ten schedules form part of the Regulations:

  • Schedule 1 - Disposal Operations for Hazardous Waste
  • Schedule 2 - Recycling Operations for Hazardous Recyclable Material
  • Schedule 3 - Hazardous Wastes and Hazardous Recyclable Materials
  • Schedule 4, Part 1 - Hazardous Wastes and Hazardous Recyclable Materials from Non-Specific Sources; Part 2- Hazardous Wastes and Hazardous Recyclable Materials from Specific Sources
  • Schedule 5 - Environmentally Hazardous Substances
  • Schedule 6 - Hazardous Constituents Controlled under Leachate Test and Regulated Limits
  • Schedule 7, Part 1 - Acute Hazardous Waste and Hazardous Recyclable Material Chemicals; Part 2 - Hazardous Waste and Hazardous Recyclable Material Chemicals
  • Schedule 8 - Excluded Materials
  • Schedule 9 - Movement Document
  • Schedule 10 - Persistent Organic Pollutants

Schedules 1 and 2 specify the disposal and recycling operations that are subject to the Regulations. These operations are meant to implement the disposal and recycling operations set out under both the Basel Convention and OECD Decision C(2001)107/Final.

Schedules 3, 4, and 7 list hazardous wastes and hazardous recyclable materials that are subject to the Regulations. The identification numbers must be provided as part of the notification under the Regulations.

Schedules 5 and 6 list constituents that may be contained in waste or material at concentrations that would render them hazardous. The identification numbers must be provided as part of the notification under the Regulations.

Schedule 10 lists the names of persistent organic pollutants (POPs) and the triggers for the declaration of POPs within a hazardous waste or hazardous recyclable material.1

2.4 Who Is Affected by the Regulations?

The Regulations affect all persons and organizations involved in some aspect of the import, export, or transit of hazardous wastes or hazardous recyclable materials in Canada. The Regulations define the responsibilities of exporters, importers, and carriers.

2.5 Which Authorities Are Involved?

The Regulations are administered by Environment Canada. The competent authority for all Canadian imports, exports, and transits is the Environment Canada's TMB, which is also the contact point for the competent authorities in other countries. Provincial and foreign authorities need not be contacted directly during the notification process; rather, they will respond to a notice by contacting Environment Canada, who will then forward the response to the notifier.

The role of Environment Canada includes

  • developing the Regulations and any subsequent amendments,
  • processing all export, import, and transit notices and accompanying documents,
  • acting as an intermediary between notifiers and the authorities in the provinces/territories and in other countries where the waste will be sent for recycling or disposal,
  • issuing permits to export, import, or transit; and
  • enforcing regulatory compliance by CEPA inspectors.

Two other federal agencies are involved in the compliance and administration of the Regulations. One is Transport Canada, since shipments may be subject to the TDGR; the other is the Canada Border Services Agency (CBSA), which helps to control hazardous wastes and hazardous recyclable materials crossing the border by ensuring that the proper documents accompany each shipment.

The shipment of hazardous wastes or hazardous recyclable materials must also conform with provincial/territorial laws and regulations. All imports into Canada are subject to provincial/territorial review and confirmation that the wastes, materials, and facilities involved are authorized for a particular disposal or recycling operation (the licensing of disposal and recycling facilities is a provincial/territorial responsibility). The provinces/territories may also have their own environmental legislation relating to the transportation of dangerous goods and waste management, including recyclables.

As with any shipment of hazardous wastes or hazardous recyclable materials, the appropriate local authorities, such as the police or emergency-response officials, may be involved if a transportation accident occurs.

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3.  INTERPRETATION AND DEFINITIONS

The Regulations set out important interpretations and definitions, among them the definitions of hazardous waste and hazardous recyclable material. These definitions are outlined in detail in the User Guide to Hazardous Waste and Hazardous Recyclable Material Classification. Other important definitions are set out in Section 4 of the EIHWHRMR, and are included in Annex A of this guide.

Authorized Facilities and Authorized Carriers

Authorization for facilities and carriers must be made in a form that is applicable and acceptable to the responsible jurisdiction, either through regulation, legislation, or permit. The regulatee must submit notification to Environment Canada containing the registration number issued by either the province/territory of import or the country of export/import. Some provinces/territories may exempt certain facilities from this requirement if the hazardous wastes or hazardous recyclables are not regulated by the jurisdiction in which the facilities are located. In such cases, the facilities are considered authorized.

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4.  GENERAL PROVISIONS

4.1 Can I Ship Hazardous Waste to or from Any Country?

No. Consistent with the Basel Convention, hazardous waste cannot be disposed of or recycled in the Antarctic (south of 60° South latitude) or destined for a country that is not party to the Convention, unless Canada has an agreement with the country through a bilateral or multilateral agreement.

Use the following table to determine whether a shipment from a particular country may be allowed, if all of the other applicable conditions set out in the Regulations are met.

Table 1 : Permitted Shipments

Shipment of Hazardous Waste or Hazardous Recyclable Material Party to the Basel Convention Party to OECD Decision C(2001)107/Final Party to the Canada-USA Agreement
Hazardous waste for disposal May occur with permit No. For recycling only May occur with permit
Hazardous waste for recycling May occur with permit May occur with permit May occur with permit

It is important to note that parties to the Basel Convention are made up of both OECD and non-OECD countries. See Annex B for a list of parties to the Basel Convention and Annex C for a list of OECD countries.

4.2 Which Operations Are Considered Disposal or Recycling?

Schedules 1 and 2 of the Regulations specify the processes that are considered disposal and recycling operations, respectively. Storage pending either of these operations is also considered to be disposal or recycling for the purposes of the Regulations.

It is important to note that the operations described in these lists may not be environmentally acceptable practices in all countries or provinces. These operations are meant to implement the disposal and recycling operations identified under both the Basel Convention and OECD Decision C(2001)107/Final.

The proposed Regulations do not control the export, import, or transit of products being returned to manufacturers, or the return of containers with residues for refill. They do, however, apply to residuals exported or imported for disposal or recycling.

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5.  NOTIFICATION

5.1 What Is Notification?

Section 185 of CEPA 1999 and Sections 5 to 8 of the Regulations

Notification is the process by which exporters, importers, and persons wishing to convey in transit notify the Minister of Environment Canada of their intentions to send or receive international shipments of hazardous wastes or hazardous recyclable materials. It serves as the application for a permit, without which no shipment can proceed.

Under the Regulations, notification involves completing either the information requirements set out in section 8 of the EIHWHRMR or the Administrative Notice Form (Annex E) specifying the details of the intended shipment, and attaching certain supporting documents. Environment Canada reviews the notice to ensure that it is complete and meets the technical requirements of the Regulations before forwarding it to the appropriate provincial or foreign government authorities for consent.

While Environment Canada is the contact point between the notifier and the competent authorities in the provincial/territorial or foreign governments, it cannot predict or control the length of time it will take these authorities to respond to a request for consent. The length of time required to obtain a permit can vary greatly, and is affected by such factors as the type of waste or material, its destination, the disposal or recycling operation to be used, and the number of transit countries involved.

In general, the person submitting the notification should allow at least 60 days for the administrative review process to be completed for shipments of wastes or materials to or from the United States (US), and materials to or from OECD countries. More time should be allowed for shipments to other countries, especially when confirmation of consent is required.

The issuance of a permit may or may not correspond exactly to the intended shipping dates set out in the notice. Only after the notifier has received a permit is the shipment allowed to proceed. Permits are normally valid for up to one year; the export, import, or transit may take place at any time within this period.

5.2 Notification Procedure

The Minister will provide a notice reference number to any person who requests one for the purpose of submitting a notice. This reference number is important in the tracking of the shipment and its associated documentation. For example, the notice number and line-item number must be entered on the movement document that accompanies the hazardous wastes or hazardous recyclable materials during transport.

Notifying for Hazardous Wastes or Hazardous Recyclable Materials

In the case of an export or import, a single notice can be submitted for either hazardous wastes or hazardous recyclable materials—but not for both. In the case of a transit, however, a single notice can include both hazardous wastes and hazardous recyclable materials.

A single notice may be submitted as notification of a series of international shipments of hazardous wastes or hazardous recyclable materials if the wastes or materials

  1. are to be shipped
    1. to the same authorized facility at the same location,
    2. through the same port of exit or the same port of entry, and
    3. within the same 12-month period;
  2. are to be reported to the same customs office;
  3. originate from the same person and the same facility; and
  4. in the case of an export or import, have essentially the same physical and chemical characteristics.

This allows for the notification of multiple hazardous wastes or hazardous recyclable materials from one site to another site within one year of the issuance of a permit.

Site-Specific Notification

The notification procedure is site-specific, meaning that the hazardous wastes or hazardous recyclable materials must originate from the same person and the same authorized facility, and be shipped to the same authorized facility at the same location. If a potential regulatee wishes to ship to or from multiple locations, a new notice must be submitted for each site or location.

This is necessary in order to be consistent with the notification procedures of the Basel Convention and OECD Decision C(2001)107/Final.

Language

The notice and all attachments may be submitted to Environment Canada in either English or French. If requested by the importing country, Environment Canada will also ask the Canadian exporter to provide the information in another language specified by the foreign authority.

Exporters may wish to contact Environment Canada before submitting a notice to determine whether a given country requires information in another language. Compliance with such requests will speed up the notification process and may minimize delays at border crossings or in transit.

Notification for Amendments

In general, once a permit has been issued, changes in the information on the notice require re-notification, since the permit is granted based on the original notice information.

The person who submitted the notice may request an amendment to an existing permit by advising the Minister in writing of

  • a change in the quantity of hazardous waste or hazardous recyclable material,
  • a change in the number of shipments,
  • the addition of authorized carriers, or
  • the addition of ports of exit or entry or customs offices.

After the proposed changes to the notice have been reviewed, an amendment to the permit may be issued. The new permit must be received prior to any shipment taking place under the new circumstances.

Administrative updates and minor changes that do not significantly alter the notice, such as a change in phone number or civic address, may not necessarily require re-notification. The TMB should be contacted to obtain information on the need for re-notification.

5.3 What Must the Notice Contain?

The exporter, importer, or person conveying in transit who submits the notice must ensure that the application meets the information requirements specified in section 8 of the EIHWHRMR. These requirements are summarized in sections 5.6 and 5.7 of this guide.

5.4 Who Must Notify?

For exports of hazardous waste from Canada, the Canadian exporter is responsible for completing the notification and for making sure that all of the documents that must accompany it are provided to Environment Canada. For imports, the Canadian importer must provide Environment Canada with a notice.

In the case of a transit through Canada, the notification should be completed by the person who is importing or exporting the waste in Canada. This person is normally the carrier.

Paperwork may be submitted by a head office; however, the notice must indicate the actual authorized shipping and receiving sites.

5.5 Where Must the Notice Be Sent?

The notification form and all accompanying documents required by the EIHWHRMR must be forwarded to the following:

Director, Transboundary Movement Branch
Environment Canada
Place Montcalm
70 Crémazie St., 6th floor
Gatineau QC K1A 0H3
Fax: (819) 953-0508

Submission of the Notice

The notice may be sent by registered mail, facsimile, or courier. Environment Canada is also working toward developing a new electronic means of notice submission.

5.6 Summary of Notification Information Requirements

The information requirements for notification are outlined in section 8 of the Regulations. They include

  • the name, registration number, civic and mailing addresses, e-mail address, and contact information (name, telephone number, and facsimile number) of the
    • Canadian exporter and the foreign receiver,
    • Canadian importer and the foreign exporter,
    • exporter and importer or foreign exporter and foreign receiver, in the case of a transit, and
    • the authorized carriers;
  • shipment details, including dates, number of shipments, and all modes of transport (road, rail, marine, or air) that will be used;
  • customs details, including the ports of entry or exit, or the customs offices, if applicable;
  • the classification of the hazardous waste or hazardous recyclable material; and
  • information on all authorized facilities where the final disposal or recycling will take place (formerly referred to as the "final destination").

In addition to the above information requirements, the notifier must also submit

  • signed and written contracts, and
  • proof of insurance, by providing the name of the insurance company and the policy number.

5.7 Completing the Notice Step-by-Step

The information requirements that must be included in the notification are outlined in section 8 of the Regulations. Although the Regulations do not prescribe the completion of a specific form, the TMB has developed an administrative notice form (see Annex E) to facilitate the notification process for regulatees. Following are step by step directions on how to complete this form:

5.7.1 Options (Box 1)

Select one of the following three options (a separate notice must be completed for each option selected, even if the rest of the information on the notice remains the same):

  • Option 1: Disposal, Schedule 1 of the EIHWHRMR, if the waste is destined for disposal

  • Option 2: Recycling, Schedule 2 of the EIHWHRMR, if the material is destined for recycling

  • Option 3: Pre-Approved Recycling Facility, if the hazardous recyclable material is destined for recycling at a pre-approved facility (Pre-approval is discussed further in Section 12 of this document.)

5.7.2 Canadian Exporter/Foreign Exporter (Box 2)

Exports from Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the Canadian exporter, as well as the e-mail address and name of the contact person. The civic address is the street address of the shipping site. Where applicable, the registration number (i.e., the provincial waste/recycler generator or identification number) must also be indicated.

In the case of an export, the name of the insurance company and the policy number of the Canadian exporter must also be provided.

Exports into Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the foreign exporter, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the waste/recycler generator or exporter identification number issued by the foreign authority) must also be indicated.

Transits through Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the foreign exporter, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the waste/recycler generator or exporter identification number issued by the foreign authority) must also be indicated.

Transits through a Country Other Than Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the Canadian exporter, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the provincial waste/recycler generator or identification number) must also be indicated.

5.7.3 Foreign Receiver/Canadian Importer (Box 3)

Exports from Canada

Provide the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the foreign receiver, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the operating licence or permit number of the facility issued by the foreign authority) must also be indicated.

Imports into Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the Canadian importer, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the provincial operating licence or permit number of the facility) must also be indicated.

In the case of an import, the name of the insurance company and the policy number of the Canadian importer must also be provided.

Transits through Canada

Provide the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the foreign receiver, in addition to the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the operating licence or permit number of the facility issued by the foreign authority) must also be indicated.

Transits through a Country Other Than Canada

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the Canadian importer, as well as the e-mail address and name of the contact person. Where applicable, the registration number (i.e., the provincial operating licence or permit number of the facility) must also be indicated.

5.7.4 Authorized Carrier (Box 4)

Indicate the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers of the authorized carrier, as well as the e-mail address and name of the contact person. Also indicate the mode of transport and the carrier's licence or permit number. If using more than one carrier/mode of transport, attach a list providing the same information for each carrier that will be used.

The name of the insurance company and the policy number of each authorized carrier must also be provided.

5.7.5 Authorized Facilities (Box 5) (formerly the "Final Destination")

The Regulations require that all authorized facilities be specified as part of the notification. In the case of an interim operation, this includes not only the receiving facility, but also the facility that will undertake the final disposal or recycling of the waste or material.

It is important to note that only one interim operation is allowed per waste stream, and that the final disposal or recycling operation associated with that waste stream must also be indicated.

This information must be completed if the disposal/recycling operation is D13 (blending or mixing), D14 (repackaging), D17 (interim storage), R12 (waste exchange), R13 (accumulation), or R16 (interim storage), as described in Schedules I and 2 of the Regulations.

Enter the name, civic and mailing addresses (if different), electronic address, and telephone and facsimile numbers, as well as the e-mail address and name of the contact person of the receiver at the final destination. Where applicable, the registration number (i.e., the operating licence or permit number of the facility) must also be indicated.

5.7.6 Number of Imports/Exports (Box 6)

Enter the number of shipments that are intended to take place over the 12-month period covered by the notice.

5.7.7 Ports of Exit or Entry or Customs Offices (Box 7)

Specify the names of all the ports of exit or entry through which the hazardous wastes or hazardous recyclable materials are to be shipped, attaching a separate page and marking the appropriate box on the notice, if necessary. Customs offices must also be indicated if the shipment is to be declared inland.

5.7.8 First and Last Shipment (Box 8)

Indicate the anticipated dates of the first and last shipment.

Depending on the time required to obtain consent from all authorities involved, the actual period covered by the notice may not correspond to these dates.

5.7.9 Transit Countries (Box 9)

Indicate all countries through which the hazardous wastes or hazardous recyclable materials will pass before reaching their final destination, and the amount of time they will spend in each. Attach an additional page, if necessary.

5.7.10 Hazardous Waste or Hazardous Recyclable Material Information (Box 10)

The following information must be provided for each hazardous waste or hazardous recyclable material:

  • International Waste Identification Code (IWIC): Enter the waste or the recyclable material's seven-part IWIC code, as defined by OECD Decision C(94)152/Final, with the following modifications: substitute the "D" or "R" code with the appropriate code indicated in Schedule 1 or 2 of the Regulations ("G" may be used as a substitute for "L", "P", or "S" to describe the physical state for gases).

  • Basel/OECD Code: Indicate the Basel Annex VIII or OECD Appendix 4 code that best represents the hazardous waste or hazardous recyclable material in question.

  • TDGR Product Identification Number (PIN): Provide the PIN set out in column 1 of Schedule 1 or column 5 of Schedule 3 of the TDGR, if applicable.

  • Primary TDGR Hazard Class: Enter the applicable class set out in column 3 of Schedule 1 or the primary class set out in column 4 of Schedule 3 of the TDGR, if applicable.

  • Quantity of Waste: Indicate, in kilograms or litres only, the total quantity of each type of waste or material that will be shipped under this notice for the whole year, regardless of how it may be divided if multiple shipments take place.

  • Packing Group/Risk Group: Enter the packing group or risk group of the waste, as set out in column 4 of Schedule 1 of the TDGR. More than one group can be entered on one line, where applicable.

  • Customs Code: Enter the applicable tariff item and statistical suffix set out in the Customs Tariff Departmental Consolidation published by CBSA. The code is composed of eight digits (i.e., six tariff item numbers and two statistical suffix numbers).

  • Identification Number and Description of Schedules 3, 4, 6, and 7: Enter both the ID number and description of the waste or material set out in schedules 3, 4, 6, and 7 of the Regulations.2

  • POP Information: Enter the name, quantity, and concentration of any POP set out in Schedule 10 of the Regulations that is contained in the waste or material in a quantity equal to or greater than that specified in column 3.3

  • Description of the Disposal or Recycling Operation: Enter a description of the process to be employed with respect to the disposal or recycling operation, as set out in schedules 1 and 2, respectively.

For each hazardous waste or hazardous recyclable material, a new line containing the above information must be used.

For more information on determining the classification of a waste or material, please refer to the User's Guide to Hazardous Waste and Hazardous Recyclable Material Classification.

5.7.11 Exports of Hazardous Waste for Disposal (Box 11)

In the case of the export of hazardous waste destined for disposal, specify the options considered for reducing or phasing out the export of the waste and the reason that the final disposal is taking place outside Canada.

5.7.12 Statement of the Person Submitting the Notice (Box 12)

The person who submits the notice must include a signed and dated statement indicating that

  1. in the case of an export or import, the contract or series of contracts is in force,
  2. in the case of an export or import, if the waste or material cannot be disposed of or recycled in accordance with the permit, the Canadian exporter or Canadian importer will implement alternate arrangements or will return it to the facility from which it originated,
  3. the insurance policy covers the period of the shipment, and
  4. the information in the notice is complete and correct.

No agent can sign any document that, according to the Regulations, requires the signature of the exporter or importer.

In the case of an export or import, the applicable contracts must also be submitted as part of the notification requirements. These contracts are described in Section 7 of this document.

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6.  APPROPRIATE AUTHORITIES

After TMB has received the notification and its accompanying documents, a thorough technical review of the accuracy and completion of the application is conducted. If the notification is found to be satisfactory, the information is forwarded to the receiving jurisdiction.

In the case of an export, TMB submits the notification information to the competent authority in the country of import, as designated by the Basel Convention, for review and consent. For exports to the US, the notification information is sent to the US Environmental Protection Agency (US EPA).

In the case of an import, TMB submits the notification information to the appropriate authority in the province or territory where the disposal or recycling operation is to take place, since the provinces/territories license the treatment facilities.

Environment Canada must receive acknowledgement from the authority that has jurisdiction over the receiving facility that the hazardous waste or hazardous recyclable material is authorized for disposal or recycling. If any competent authority objects, the shipment cannot proceed.

The Minister will issue a permit once the notification has been satisfactorily completed and all authorizations are in place. No one shall import, export, or transit without a permit.

Tacit consent is a government-to-government mechanism under OECD Decision C(2001)107/Final and the Canada-USA Agreement. This mechanism allows Environment Canada to issue 30-day tacit consent for hazardous recyclable materials exported to or imported from a country that is party to the OECD Decision. Environment Canada may also issue 30-day tacit consent for hazardous wastes and hazardous recyclable materials under the Canada-USA Agreement. These provisions have not been included in the Regulations, as they are best addressed administratively.

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7.  CONTRACTS AND INSURANCE

7.1 What Contracts or Arrangements Are Required?

Except in cases where Canada is only a country of transit, the Regulations require proof of the existence of a written contract or series of contracts between the Canadian exporter, the foreign receiver, and the authorized facilities (in the case of an export) or between the Canadian importer, foreign exporter, and the authorized facilities (in the case of an import).

If the Canadian exporter buys or sells materials for the purposes of recycling, and exports them to a country that is party to OECD Decision C(2001)107/Final, the notifier must have a contract with the facility from which the material will be exported.

If the Canadian importer buys or sells materials for the purpose of recycling, the notifier must have a contract with the facility where the material will be recycled.

Contracts must be signed by all of the parties involved. If the Canadian importer and foreign exporter (or the Canadian exporter and foreign receiver) are the same legal entity, company representatives from both countries must sign the contract.

Copies of all contracts must be submitted to Environment Canada at the same time as the notification information, in order to provide proof that a business arrangement exists between the parties involved.

7.2 What Must the Contract Include?

The contract between the Canadian importer and foreign exporter (in the case of an import) or the Canadian exporter and the foreign receiver (in the case of an export) need not include any confidential financial details. It must, however, contain the following information:

  • a description (including the quantity) of the hazardous waste or hazardous recyclable material to be imported, exported,
  • a description of and the code for the proposed recycling or disposal operation set out in the notice, as specified in Schedule 1 or 2 of the Regulations
  • a term indicating that the hazardous waste or hazardous recyclable material will be disposed of or recycled in accordance with the import or export permit

For an import into Canada, the contract must also include

  • a statement requiring the foreign exporter to complete Part A of the movement document (or authorizing the Canadian importer to do so on the foreign exporter's behalf only if the waste or material is not considered hazardous under the legislation of the country of export) and provide a copy of both it and the import permit to the first authorized carrier prior to shipment,
  • a term requiring the foreign exporter to send a copy of the movement document to the Canadian importer after Part A has been completed by the foreign exporter, Part B has been completed by the first authorized carrier, and the hazardous waste or hazardous recyclable material has been shipped, and
  • a term requiring the foreign exporter to take all practicable measures to help the Canadian importer fulfill his or her obligations under the Regulations if delivery is not accepted by the authorized facility indicated in the permit or if the authorized facility refuses to or cannot complete the recycling or disposal operation in accordance with the import permit.

For an export from Canada, the contract must also include

  • a statement requiring the foreign receiver to complete Part C of the movement document (or authorizing the Canadian exporter to do so on the foreign receiver's behalf only if the waste or material is not considered hazardous under the legislation of the country of import) and provide a copy of both it and the export permit to the Canadian exporter on delivery of the shipment,
  • a term requiring the foreign receiver to complete the disposal of the hazardous waste or the recycling of the hazardous recyclable material within the time frame set out in section 9(o) of the EIHWHRMR, when applicable,
  • a term requiring the foreign receiver to submit a written confirmation of the disposal of the hazardous waste or recycling of the hazardous recyclable material within 30 days after the date on which the disposal or recycling operation is completed; and
  • a term requiring the foreign receiver to take all practicable measures to help the Canadian exporter fulfill his or her obligations under the Regulations if delivery is not accepted by the authorized facility indicated in the permit or if the authorized facility refuses to or cannot complete the recycling or disposal operation in accordance with the export permit.

7.3 Who Must Be Insured?

All Canadian exporters, Canadian importers, and authorized carriers of hazardous wastes and hazardous recyclable materials must be covered by liability insurance. All authorized carriers involved in international shipments of hazardous waste in which Canada is concerned must also be insured.

The type, amount, and time period for insurance coverage are described in section 37 of the EIHWHRMR.

7.4 What Insurance Coverage Is Required?

The amount of liability insurance required for exports or imports of hazardous wastes is at least five-million dollars; for exports or imports of hazardous recyclable materials, the minimum is one-million dollars. The Regulations do not specify the amount of liability insurance required for authorized carriers, since these carriers are licensed by provincial or federal authorities, and must comply with the requirements of the jurisdiction in which they operate.

Insurance should cover

  • any damage to third parties for which the exporter, importer, or authorized carrier is responsible, and
  • any costs imposed by law on the exporter, importer, or authorized carrier to clean up the environment as a result of any hazardous waste being released into the environment.

For imports, insurance must cover liability from the time the hazardous waste enters Canada to the time it is accepted for disposal or recycling at an authorized facility in Canada or, if the waste must be returned, the time it leaves Canada.

For exports, insurance must cover liability arising from the time the hazardous waste leaves the Canadian exporter's shipping site to the time it is accepted for disposal or recycling at an authorized facility, including a facility in Canada if the waste must be returned.

For transits, insurance must cover liability for the duration of the time that the hazardous waste or hazardous recyclable material is in transit in Canada.

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8.  SUMMARY OF CONDITIONS ON EXPORTS, IMPORTS AND TRANSITS

8.1 Exports

Where the Waste or Material May Be Exported

An exporter may only export hazardous waste or hazardous recyclable material to countries that are party to the Basel Convention, OECD Decision C(2001)107/Final, or the Canada-USA Agreement.

No exports may be shipped south of 60° South latitude or to Antarctica.

What May Be Exported

The Regulations set out the conditions for the export of hazardous wastes and hazardous recyclable materials.

Some substances that fall within the Regulations' definition of hazardous waste or hazardous recyclable material may be prohibited from export by other Canadian laws and, therefore, cannot be exported under the Regulations. Other substances have additional conditions placed on them by the Regulations. For example, biomedical waste, as defined by the Regulations, and infectious substances, as set out in the TDGR, may be exported only for disposal.

Who May Export

In order to obtain an export permit, a person must meet the conditions of what constitutes an exporter, as set out in the Regulations.

An exporter must be a resident of Canada or, in the case of a corporation, have a place of business in Canada. The exporter must also

  • be the owner or operator of a facility from which the waste or material will be exported, or
  • buy or sell hazardous recyclable material for the purposes of recycling, and export it to a country that is a party to OECD Decision C(2001)107/Final.4

Permits

A permit will be issued by the Minister only after prior informed consent has been obtained from the authorities in the countries of transit and destination, in accordance with section185 of CEPA 1999.

The conditions that must be met are specified in both the Regulations and the export permit. They are as follows:

  • the hazardous waste or hazardous recyclable material must be transported by the authorized carriers named in the export permit
  • the waste or material must be exported through the ports of exit named in the export permit
  • the quantity of waste or material exported cannot exceed the quantity set out in the export permit
  • the waste must be disposed of or the material recycled at the authorized facility named in the export permit, using the disposal or recycling operation set out in the export permit
  • the waste or recyclable must be shipped within the valid dates of the permit
  • the permit identifies the waste or material that may be shipped

This information is similar to that required for notification. A Canadian exporter may notify Environment Canada with his or her intentions to export hazardous wastes or hazardous recyclable materials, but it is only after a rigorous approval process that a permit will be issued indicating what may be exported and how the export must be carried out.

In addition to meeting the requirements of the export permit, the Canadian exporter or authorized carrier must ensure that copies of both the permit and movement document accompany the waste or material and are deposited at the border.

Shipments of hazardous waste may also be subject to other local, provincial, national, or international laws, regulations, and agreements. The Regulations are meant to complement these additional controls, especially those related to safety. The provisions of the Regulations do not override or replace any other current federal or international laws, regulations, or agreements concerning the transportation of dangerous goods under which any given shipment of hazardous waste may be controlled.

It is important to note that most of the wastes and materials subject to the Regulations may also be subject to the TDGR. Exporters and authorized carriers must comply with the applicable Part 4 requirements of the TDGR governing such areas as proper vehicle placarding, labelling and packaging.

Time Limits

The disposal and recycling operations specified in the Regulations are consistent with those set out under Canada's international obligations. These obligations also specify the time within which disposal or recycling must take place.

The following are interim operations that may take place prior to final disposal or recycling:

  • D14, D14, or D17
  • R12, R13, or R16

The authorized facility (commonly known as a "transfer station") has 180 days to complete these interim disposal or recycling operations, after which time the waste or material must undergo final disposal or recycling.

The authorized facility has one year to complete the operations that constitute final disposal or recycling. If the jurisdictional authority requires final disposal or recycling to be completed within a shorter time frame, the authorized facility must comply with this requirement.

Within 30 days after the date on which the final disposal or recycling took place, the Canadian exporter must provide the Minister with written confirmation that the operation has been completed. There is no prescribed form for this confirmation.

Alternate Arrangements

Section 186 of CEPA 1999 prohibits the abandonment of any waste or material for which a permit has been issued.

Section 9(p) of the EIHWHRMR sets out the conditions that must be followed when

  • alternate arrangements are undertaken to dispose of the waste or recycle the material, or
  • the waste or material is returned to the original country of export (see Section 10 of this document).

If the shipment cannot be recycled or disposed of in the manner stated in the export permit (after the transboundary shipment process has begun), the Canadian exporter must

  • immediately notify the Minister (through the TMB) and the authority in the country of import that the shipment cannot be accepted, and explain the reason for non-acceptance (e.g., the waste or material may be off- specification or the foreign receiver's facility may not have the technical capability to dispose of or recycle it in an environmentally sound manner),
  • ensure that the waste or material is stored at an authorized alternate facility if it cannot be safely stored at the foreign receiver's site (this may be necessary if the receiver's site is not authorized by the jurisdiction to store the material until alternate arrangements have been made), and
  • within 90 days after the Minister was notified
    • make alternate arrangements for the disposal of the waste or recyclable material in the country of import at a facility other than the one named in the export permit, and provide the Minister with the name and address of the alternate facility and the name of a contact person, or
    • return the waste or recyclable material to the exporter's original site in Canada, in accordance with the return conditions.

Movement Document

Before the shipment may begin, the Canadian exporter must complete and sign Part A of the movement document and provide it and a copy of the export permit to the first authorized carrier. The carrier must then complete and sign Part B of the movement document and provide a copy to the exporter. The shipment may then proceed.

The Canadian exporter has three working days after the date on which the waste or material was shipped to submit a copy of the movement document, with Parts A and B completed, to the Minister and, if required, the provincial authority.

A copy of the movement document and export permit must also be deposited at the Canada Customs by the Canadian exporter or authorized carrier. The Canadian exporter must ensure that the foreign receiver completes Part C of the movement document on receipt of the shipment, and provides a copy of the movement document and the export permit to the Canadian exporter. If the waste or material is not regulated as hazardous in the foreign jurisdiction, the exporter may, in accordance with the contract, sign Part C of the document on behalf of the foreign receiver.

The Canadian exporter has three working days after the date on which the hazardous waste or hazardous recyclable material was delivered to the foreign receiver to provide the movement document, with Parts A, B, and C completed, to the Minister and, if required, the provincial authority.

The following table summarizes the export conditions set out in Part 2 of the Regulations.

Table 2 : Conditions on Exports for Disposal or Recycling

Applicability All exports of hazardous waste or hazardous recyclable material from Canada destined for disposal or recycling operations.
General Conditions The importing country is a party to the Basel Convention, the Canada-USA Agreement, or OECD Decision C(2001)107/Final, and the import is not prohibited by that country.

Disposal or recycling will not take place in the Antarctic.

The export is not prohibited under Canadian law, nor is its movement prohibited by any countries of transit.

Biomedical waste, as defined by the Regulations, and infectious substances, as set out by the TDGR, may be exported for disposal only.
Exporters The exporter must be a resident of Canada or, in the case of a corporation, have a place of business in Canada, and

  • be the owner/operator of the facility from which the hazardous waste or hazardous recyclable material will be exported, or
  • buy or sell hazardous recyclable material for the purposes of recycling for export to a country that is a party to OECD Decision C(2001)107/Final.
Insurance The Canadian exporter and authorized carriers must be insured (see section 37 of the EIHWHRMR).
Contracts There is a signed, written contract between the Canadian exporter, the foreign receiver, and the authorized facilities containing
  • a description (including the quantity) of the hazardous waste or hazardous recyclable material to be exported,
  • the code and description of the proposed disposal or recycling operation as defined in Schedule 1 or 2, respectively, of the EIHWHRMR,
  • a requirement that the foreign receiver submit written confirmation to the Canadian exporter of the completion of the disposal or recycling operation within 30 days after the date on which it occurs, and
  • a statement that, if the waste or material is accepted but disposal or recycling cannot occur, the foreign importer will help the Canadian exporter meet his or her obligations under the Regulations.
Permit No shipment can proceed unless the Minister is notified and an export permit is issued. Under the Regulations, notification serves as the application for the permit.

The conditions that must be met are set out in both the Regulations and the export permit.
Movement Document The notice number and line-item number of the hazardous waste or hazardous recyclable material must appear on the movement document. The Canadian exporter must complete Part A of the document, the carrier Part B, and the foreign receiver Part C.
Transport Issues The Canadian exporter and every authorized carrier must keep a copy of the movement document at their principal place of business for a period of three days after the date of export. Copies of the movement document and export permit issued by Environment Canada must be deposited at Canada Customs.

The appropriate safety mark must be displayed on each shipment of hazardous waste or hazardous recyclable material, in accordance with Part 4 of the TDGR.
Authorized Facility Where a hazardous waste or hazardous recyclable material has been exported out of Canada and subjected to operations D13, D14, or D17 of Schedule 1 or R12, R13, or R16 of Schedule 2 of the EIHWHRMR, the waste or material must be disposed of or recycled at an authorized facility (submitted in accordance with section 8(v) of the Regulations) using an operation other than D13, D14, D17,l R12, R13, or R16. The disposal or recycling operation must be completed within 180 days after the date on which the hazardous waste or hazardous recyclable material was accepted by the authorized facility.

8.2 Imports

Where the Waste or Material May be Imported

An importer may only import hazardous waste or hazardous recyclable material from countries that are party to the Basel Convention, OECD Decision C(2001)107/Final, or the Canada-USA Agreement.

What May Be Imported

The Regulations set out the conditions for the import of hazardous waste and hazardous recyclable material.

Some substances that fall within the Regulations' definition of hazardous waste or hazardous recyclable material may be prohibited from import by other Canadian laws and, therefore, cannot be imported under the Regulations. Other substances have additional conditions placed on them by the Regulations. For example, biomedical waste, as defined by the Regulations, and infectious substances, as set out in the TDGR, may be imported only for disposal.

Who May Import

In order to obtain an import permit, a person must meet the conditions of what constitutes an importer, as set out in the Regulations.

An importer must be a resident of Canada or, in the case of a corporation, have a place of business in Canada. The importer must also

  • be the owner or operator of a facility to which the waste or material will be imported, or
  • buy or sell hazardous recyclable material for the purposes of recycling.5

DND Exemption

The Regulations exempt the Department of National Defence (DND) from the conditions for importing hazardous wastes and hazardous recyclable materials (specified in sections 16 to 21 of the Regulations).

The stipulations governing this exemption are that

  • the hazardous waste must be generated by DND in the course of an operation it conducted outside of Canada,
  • the hazardous waste must be transported from the site of operation to a defence establishment defined in section 2 of the National Defence Act, and
  • the hazardous waste must be under the authority of the Minister of National Defence.

Permits

An import permit will be issued by the Minister only after prior informed consent has been obtained from the authorities of the countries of transit and the provincial authority of destination, in accordance with section 185 of CEPA 1999.

The conditions that must be met are specified in both the Regulations and the import permit. They are as follows:

  • the hazardous waste or hazardous recyclable material must be transported by the authorized carriers named in the import permit
  • the waste or material must be imported through the ports of entry named in the import permit
  • the quantity of waste or material exported cannot exceed the quantity set out in the import permit
  • the waste must be disposed of or the material recycled at the authorized facility named in the import permit, using the disposal or recycling operation set out in the import permit
  • the waste or recyclable must be shipped within the valid dates of the permit
  • the permit identifies the waste or material that may be shipped

This information is similar to that required for notification. A Canadian importer may notify Environment Canada with his or her intentions to import hazardous waste or hazardous recyclable material, but it is only after a rigorous approval process that a permit will be issued indicating what may be imported and how the import must be carried out.

In addition to meeting the requirements of the import permit, the Canadian importer or authorized carrier must ensure that copies of both the permit and movement document accompany the waste or material and are deposited at the border.

Shipments of hazardous wastes or hazardous recyclable material may be subject to other local, provincial, national, or international laws, regulations, and agreements. The Regulations are meant to complement these additional controls, especially those related to safety. The provisions of the Regulations do not override or replace any other current federal or international laws, regulations, or agreements concerning the transportation of dangerous goods under which any given shipment of hazardous waste or hazardous recyclable material may be controlled.

It is important to note that most of the wastes and materials subject to the Regulations may also be subject to the TDGR. Canadian importers and authorized carriers must comply with the applicable Part 4 requirements of the TDGR governing such areas as proper vehicle placarding, labelling, and packaging.

Time Limits

The disposal and recycling operations specified in the Regulations are consistent with those set out under Canada's international obligations. These obligations also specify the time within which disposal or recycling must take place.

The following are interim operations that may take place prior to final disposal or recycling:

  • D14, D14, or D17
  • R12, R13, or R16

The authorized facility (commonly known as a "transfer station") has 180 days to complete these interim disposal or recycling operations, after which time the waste or material must undergo final disposal or recycling.

The authorized facility has one year to complete the operations that constitute final disposal or recycling. If the jurisdictional authority requires final disposal or recycling to be completed within a shorter time frame, the authorized facility must comply with this requirement.

Within 30 days after the date on which the final disposal or recycling took place, the Canadian importer must provide the Minister with written confirmation that the operation has been completed. There is no prescribed form for this confirmation.

Alternate Arrangements

Section 186 of CEPA 1999 prohibits the abandonment of any waste or material for which a permit has been issued.

Section 16(o) of the EIHWHRMR sets out the conditions that must be followed when

  • alternate arrangements are undertaken to dispose of the waste or recycle the material, or
  • the waste or material is returned to the original country of export (see Section 10 of this document).

If the shipment cannot be recycled or disposed of in the manner stated in the import permit (after the transboundary shipment process has begun), the Canadian importer must

  • immediately notify the Minister (through the TMB) and the authority in the country of export that the shipment cannot be accepted, and explain the reason for non-acceptance,
  • ensure that the waste or material is stored in an authorized alternate facility if it cannot be safety stored at the importer's site (this may be necessary if the importer's site is not authorized by the jurisdiction to store the material until alternate arrangements have been made), and
  • within 90 days after the Minister was notified
    • make alternate arrangements for the disposal of the waste or recyclable material in Canada at a facility other than the one named in the import permit, and provide the Minister with the name and address of the alternate facility and the name of a contact person (before shipping the waste or recyclable material to the alternate facility, the Canadian importer must receive confirmation from the Minister that the facility is authorized), or
    • return the waste or recyclable material to the foreign exporter's original site, in accordance with the return conditions.

Movement Document

Before the import may begin, the Canadian importer must provide the foreign exporter with a copy of the movement document and import permit. In accordance with the contract, the foreign exporter must complete and sign Part A of the movement document and provide it and a copy of the import permit to the first authorized carrier. If the waste or material is not regulated as hazardous in the foreign jurisdiction, the importer may, in accordance with the contract, sign Part A on behalf of the foreign exporter.

The first authorized carrier must complete and sign Part B of the movement document and provide a copy to the foreign exporter. The shipment may then proceed.

The foreign exporter must provide the Canadian importer with a copy of the movement document, with Parts A and B completed, at the commencement of the shipment. The Canadian importer has three working days after the date on which the waste or material was shipped to submit a copy of the movement document, with Parts A and B completed, to the Minister and, if required, the provincial authority.

A copy of the movement document and permit must also be deposited at Canada Customs by the Canadian importer or authorized carrier. The Canadian importer must complete Part C of the movement document upon receipt of the shipment.

The importer has three working days after the date on which the delivery was received to provide the movement document, with Parts A, B, and C completed, to the Minister and, if required, the provincial authority.

The following table summarizes the import conditions set out in Part 3 of the Regulations.

Table 3: Conditions on Imports for Disposal or Recycling

Applicability All imports of hazardous waste or hazardous recyclable material into Canada destined for disposal or recycling operations.
General Conditions The exporting country is a party to the Basel Convention, the Canada-USA Agreement, or OECD Decision C(2001)107/Final, and the export is not prohibited by that country.

The import is not prohibited under Canadian law, nor is its movement prohibited by any countries of transit.

Biomedical waste, as defined by the Regulations, or infectious substances, as set out by the TDGR, may be imported only for disposal.
Importers The importer must be a resident of Canada or, in the case of a corporation, have a place of business in Canada, and
  • be the owner/operator of the facility to which the hazardous waste or hazardous recyclable material will be imported, or
  • buy or sell hazardous recyclable material for the purposes of recycling.
Insurance The Canadian importer and authorized carriers must be insured (see section 37 of the EIHWHRMR).
Contracts There is a signed, written contract between the Canadian importer, foreign exporter, and the authorized facilities containing
  • a description (including the quantity) of the hazardous waste or hazardous recyclable material to be imported,
  • the code and description of the proposed disposal or recycling operation as defined in Schedule 1 or 2, respectively, of the EIHWHRMR,
  • a requirement that the foreign exporter send a copy of the movement document to the Canadian importer once Part A and B have been completed and the hazardous waste or hazardous recyclable material has been shipped, and
  • a statement that, if the waste or material is accepted but disposal or recycling cannot occur, the foreign exporter will help the Canadian importer fulfill his or her obligations under the Regulations.
Permit No shipment can proceed unless the Minister is notified and an import permit is issued. Under the Regulations, notification serves as the application for the permit.

The conditions that must be met are set out in both the Regulations and the import permit.
Movement Document The notice number and line-item number of the hazardous waste or hazardous recyclable material must appear on the movement document. The foreign exporter must fill out Part A of the movement document, the authorized carrier Part B, and the Canadian importer Part C.
Transport Issues The Canadian importer and every authorized carrier must keep a copy of the movement document at their principal place of business for a period of three days after the date of import. Copies of the movement document and import permit issued by Environment Canada must be deposited at Canada Customs.

The appropriate safety mark must be displayed on each shipment of hazardous waste or hazardous recyclable material in accordance with Part 4 of the TDGR.
Authorized Facility Where a hazardous waste or hazardous recyclable material has been imported into Canada and subjected to operations D13, D14, or D17 of Schedule 1 or R12, R13, or R16 of Schedule 2 of the EIHWHRMR, the waste or material must be disposed of or recycled at an authorized facility (submitted in accordance with section 8(v) of the Regulations) using an operation other than D13, D14, D17, R12, R13, or R16. The disposal or recycling operation must be completed within 180 days after the date on which the hazardous waste or hazardous recyclable material was accepted by the authorized facility.

8.3 Transits

What Constitutes a Transit

There are two types of transits that may occur under CEPA 1999 and the Regulations:

  • a transit through Canada (e.g., from Alaska through British Columbia to Seattle, or from France through Canada to the US)
  • a transit through a country other than Canada (e.g., from Alberta through the US to southwestern Ontario)

Put simply, a transit is basically the import of hazardous waste or hazardous recyclable material into Canada and the subsequent export of the waste of material from Canada, or vice versa.

What May Be Conveyed in Transit

The Regulations set out the conditions for the transit of hazardous wastes and hazardous recyclable materials.

Some substances that fall within the Regulations' definition of hazardous waste or hazardous recyclable material may be prohibited from import, export, or transit by other Canadian laws and, therefore, cannot be conveyed in transit under the Regulations.

Permits

A transit permit will be issued by the Minister only after prior informed consent has been obtained from the authorities of the countries of transit, in accordance with section 185 of CEPA 1999.

The conditions that must be met are specified in both the Regulations and the transit permit. They are as follows:

  • the hazardous waste or hazardous recyclable material must be transported by the authorized carriers named in the transit permit
  • the waste or material must be exported through the ports of exit and entry named in the transit permit
  • the quantity of waste or material exported cannot exceed the quantity set out in the transit permit
  • the waste or recyclable must be shipped within the valid dates of the permit
  • the permit identifies the waste or material that may be shipped

In addition to meeting the requirements of the transit permit, the Canadian exporter or foreign exporter must ensure that copies of both the permit and movement document accompany the waste or material, and are deposited at Canada Customs.

Shipments of hazardous waste or hazardous recyclable material may be subject to other local, provincial, national, or international laws, regulations, and agreements. The Regulations are meant to complement these additional controls, especially those related to safety. The provisions of the Regulations do not override or replace any other current federal or international laws, regulations, or agreements concerning the transportation of dangerous goods under which any given shipment of hazardous waste or hazardous recyclable material may be controlled.

It is important to note that most of the wastes and materials subject to the Regulations may also be subject to the TDGR. Exporters and authorized carriers must comply with the applicable Part 4 requirements of the TDGR governing such areas as proper vehicle placarding, labelling, and packaging.

Movement Document

For transit through Canada: Before the transit may begin, the first authorized carrier must ensure that the foreign exporter has completed and signed Part A of the movement document. The first authorized carrier must complete and sign Part B of the movement document and provide a copy to the foreign exporter. The shipment may then proceed.

The authorized carrier has three working days after the date on which the waste or material exited Canada to provide a copy of the movement document, with Parts A and B completed, to the Minister and, if required, the provincial authority. The carrier must also deposit a copy of the movement document and transit permit at Canada Customs.

For transit through a country other than Canada: Before the shipment may begin, the Canadian exporter must complete and sign Part A of the movement document and provide it and a copy of the transit permit to the first authorized carrier. The first authorized carrier must complete and sign Part B of the movement document and provide a copy to the Canadian exporter.

The Canadian exporter has three working days after the date on which the waste or material was shipped to provide a copy of the movement document, with Parts A and B completed, to the Minister and, if required, the provincial authority. The Canadian exporter or the authorized carrier must also deposit a copy of the movement document and permit at Canada Customs.

The Canadian importer must complete Part C of the movement document, and has three working days after the date on which the delivery was received to provide the movement document, with Parts A, B, and C completed, to the Minister and, if required, the provincial authority.

The following table summarizes the transit conditions set out in Part 4 of the Regulations.

Table 4: Transits for Disposal or Recycling

Applicability All hazardous wastes and hazardous recyclable materials that are being conveyed in transit through Canada.
General Conditions The export or import is not prohibited under Canadian law, nor does the country of transit object to the transit through its territory.
Insurance In the case of a transit through Canada, the authorized carrier must be insured; for transits through a country other than Canada, the Canadian exporter and the authorized carrier must be insured (see section 37 of the EIHWHRMR).
Permit No shipment can proceed unless the Minister is notified and a transit permit is issued. Under the Regulations, notification serves as the application for the permit.

The conditions that must be met are set out in both the Regulations and the permit.
Movement Document The notice number and line-item number from the transit permit must appear on the movement document. The exporter (Canadian or foreign) must fill out Part A of the movement document, the authorized carrier Part B, and (if applicable) the Canadian importer Part C.
Transport Issues Copies of the movement document and transit permit issued by Environment Canada must be deposited at Canada Customs.

The appropriate safety mark must be displayed on each shipment of hazardous waste or hazardous recyclable material, in accordance with Part 4 of the TDGR.

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9.  MOVEMENT DOCUMENT

9.1 What Is the Movement Document?

The movement document is a form that provides detailed information on the types and amounts of hazardous wastes or hazardous recyclable materials being shipped, a record of the various firms or individuals involved in the shipment, and information on the treatment, storage, and disposal of the wastes or materials when they reach their final destination.

The document is made up of three separate parts, and has six copies. These copies are intended to make it easier for all parties involved to meet the necessary completion and distribution requirements. The movement document is found in Schedule 9 of the EIHWHRMR.

9.2 When Must the Movement Document Be Used?

Canada's international agreements require that the waste or material be accompanied by a movement document from the time it is shipped to the time it is received.

The movement document serves the needs of both the federal and provincial/territorial governments with respect to the tracking of hazardous wastes and hazardous recyclable materials.

Requirements for the distribution of copies of the movement document may differ among various provincial and territorial jurisdictions. For example, some require an original, signed movement document, while for others a copy is sufficient.

Movement documents may also be required by some jurisdictions for waste other than hazardous waste and hazardous recyclable material. Exporters, importers, and carriers are encouraged to contact the appropriate jurisdictions to determine provincial/territorial requirements.

9.3 Who Must Complete the Movement Document?

The movement document is made up of three separate parts:

  • Part A must be completed by the Canadian exporter or foreign exporter of the hazardous waste or hazardous recyclable material
  • Part B must be completed by the authorized carrier of the hazardous waste or hazardous recyclable material
  • Part C must be completed by the Canadian importer or foreign receiver of the hazardous waste or hazardous recyclable material

For tracking purposes, in an international shipment of hazardous waste or hazardous recyclable material, the person who exports acts as the consignor and the person who imports acts as the consignee. Individuals completing the movement document must print clearly and press firmly.

9.4 What Are the Requirements When Importing, Exporting, or Transiting Hazardous Waste or Hazardous Recyclable Material?

The Basel Convention, which Canada ratified in August 1992, prohibits the shipment of hazardous wastes and hazardous recyclable materials across international borders without prior notification and approval.

International shipments of wastes or materials that pass into, through, or out of Canada are subject to the requirements of the EIHWHRMR. The Regulations, made pursuant to CEPA 1999, contain a number of documentation requirements, including the use of a movement document.

Individuals or corporations wishing to transport hazardous wastes or hazardous recyclable materials for import to, export from, or transit through Canada (or from Canada, transiting through the US, and back into Canada) should contact the appropriate authority for international shipments (see Annex D). Knowledge of the requirements that must be met reduces the risk of shipments of hazardous waste or hazardous recyclable material being held up in transit or rejected at a border crossing.

9.5 Responsibilities Associated with the Movement Document

9.5.1 International Shipments

Responsibilities of the Canadian Exporter and the Foreign Exporter

The Canadian exporter is responsible for ensuring that copies of the movement document are properly completed and distributed to the foreign receiver, to the appropriate authorities (Environment Canada and the province or territory of origin)and to the authorized carrier.

  • The Canadian exporter or foreign exporter completes Part A of the movement document.
  • The Canadian exporter or foreign exporter detaches Copy 1. The Canadian exporter sends it (or a copy) to the Minister and, if required, to the appropriate authority of the province or territory of origin.
  • The Canadian exporter or foreign exporter retains Copy 2.

Responsibilities of the Carrier

  • The authorized carrier completes Part B.
  • The carrier carries the remaining four copies (copies 3, 4, 5, and 6) along with the shipment.
  • Upon delivery of the shipment to the Canadian importer or foreign receiver, the carrier gives copies 3, 4, 5, and 6 to the Canadian importer's or foreign receiver's authorized representative.

Responsibilities of the Canadian Importer and the Foreign Receiver

The Canadian importer is responsible for ensuring that copies of the movement document are properly completed and distributed to the foreign exporter, to the appropriate authorities (Environment Canada and the province or territory of destination) and to the authorized carrier.

  • The Canadian importer or foreign receiver completes Part C of the movement document.
  • The Canadian importer sends Copy 3 (or a copy) to the Minister and, if required, to the appropriate authority in the province/territory of destination.
  • The Canadian importer or foreign receiver also distributes copies 4 and 6 to the authorized carrier(s), and retains Copy 5.

Multiple Carrier Form

If more than one authorized carrier is utilized by the same Canadian exporter or foreign exporter for hazardous wastes or hazardous recyclable materials being sent in the same shipment to the same Canadian importer or foreign receiver, an additional document detailing the required authorized carrier information may be attached to the movement document. The person completing the additional document must ensure that it also contains the movement document reference number.

The above option is not available in jurisdictions where provincial/territorial legislation requires the use of additional movement documents when more than one authorized carrier is used for shipment into, out of, or through the jurisdiction.

If more than four hazardous wastes from the same Canadian exporter or foreign exporter are to be sent in the same shipment, additional movement documents must be completed. The person completing the additional movement document must ensure that it contains the first movement document reference number.

9.6 Instructions for Completing Each Item on the Movement Document

9.6.1 Part A. Generator/Consignor or Canadian Exporter/Foreign

Exporter

  1. Identify the company name, provincial identification number or registration number, civic and mailing addresses, e-mail address, and telephone number of the generator/consignor or the Canadian exporter/foreign exporter and the address of the site from which the hazardous waste or hazardous recyclable material will be shipped.

  2. Identify the company name, registration number or provincial identification number, civic and mailing addresses, e-mail address, and telephone number of the intended receiver/consignee or Canadian importer/foreign receiver, and the address of the site intended to receive the hazardous waste or hazardous recyclable material.

  3. For each hazardous waste or hazardous recyclable material, identify the provincial code for the jurisdiction to which it is being shipped.

  4. In accordance with the TDGR, identify the proper shipping name or description of each hazardous waste or hazardous recyclable material.

  5. In accordance with the TDGR, identify the primary and subsidiary classes of each hazardous waste or hazardous recyclable material listed.

  6. In accordance with the TDGR, identify, the United Nations (UN) number for each hazardous waste or hazardous recyclable material listed.

  7. In accordance with the TDGR, identify the packing group code (I very dangerous; II dangerous; III moderately dangerous) or the risk group (IV most dangerous infectious substances; III infectious substances that are less dangerous than Group 1A; II infectious substances that are less dangerous than Group 1B) for each hazardous waste or hazardous recyclable material listed.

  8. Identify the quantity shipped (in Kg or L) and number of units of each hazardous waste or hazardous recyclable material listed.

  9. Identify the number of packages shipped of each hazardous waste or hazardous recyclable material listed, and the type of packaging used, using the Int. Ext. Code: 01 drum; 02 tank; 03 bulk; 04carton; 05 bag; 06 roll off or lugger; and 07other.

  10. Identify the physical state of each hazardous waste or hazardous recyclable material listed.

    For international shipments, identify the LSPG Code (the code starts with "L" for liquids, "S" for solids, "P" for sludges and "G" for gases, and includes a number that identifies the generic type of potential hazardous waste or hazardous recyclable material).

    Note that elements 11 to 19 apply to international shipments only.
    These information requirements match the hazardous waste and hazardous recyclable material descriptions found on the corresponding permit. For permits issued under the former EIHWR, the Basel, OECD, and "Y" codes can be left blank.

  11. Identify the notice number and notice-line number of each hazardous waste or hazardous recyclable material listed.

  12. Identify the shipment number and total proposed number of shipments of each hazardous waste or hazardous recyclable material listed.

  13. Identify the disposal (D) or recycling (R) code for the operation for which each hazardous waste or hazardous recyclable material listed is intended.

  14. Identify the "C" code for the contaminants present in each hazardous waste or hazardous recyclable material listed.

  15. Identify the Basel Annex VIII code, as set out in List A of Annex VIII of the Convention, or the OECD Code, as set out in Part II of Appendix 4 to Decision C(2001)107/Final (if different than Basel), for each hazardous waste and hazardous recyclable material listed.

  16. Identify the "H" code for the potential hazardous characteristics of each hazardous waste or hazardous recyclable material listed.

  17. Identify the "Y code" for the category of each hazardous waste or hazardous recyclable material listed.

    Annex I of the Basel Convention
    CATEGORIES OF WASTES TO BE CONTROLLED


    1. To facilitate the application of this Convention, and subject to paragraphs (b), (c), and (d), wastes listed in Annex VIII are characterized as hazardous pursuant to Article 1, paragraph 1 (a), of this Convention, and wastes listed in Annex IX are not covered by Article 1, paragraph 1 (a), of this Convention.

    2. Designation of a waste on Annex VIII does not preclude, in a particular case, the use of Annex III to demonstrate that a waste is not hazardous pursuant to Article 1, paragraph 1 (a), of this Convention.

    3. Designation of a waste on Annex IX does not preclude, in a particular case, characterization of such a waste as hazardous pursuant to Article 1, paragraph 1 (a), of this Convention if it contains Annex I material to an extent causing it to exhibit an Annex III characteristic.

    4. Annexes VIII and IX do not affect the application of Article 1, paragraph 1(a), of this Convention for the purpose of characterization of wastes.

  18. Identify the national code of the country of export or import for each hazardous waste or hazardous recyclable material listed if applicable.

  19. Identify the customs code (from the World Customs Organization's Harmonized Commodity Description and Coding System) for each hazardous waste and hazardous recyclable material listed.

  20. The generator/consignor's or Canadian exporter/foreign exporter's authorized representative must print his or her name and telephone number, and sign the form certifying that the information given in Part A is correct and complete.

  21. Identify the time and date that the hazardous waste or hazardous recyclable material is shipped and its scheduled arrival date.

  22. Identify any special handling and emergency instructions (e.g., "keep in shade", "drums are half full", "keep away from water", "call the emergency phone number listed for the province or territory in which the emergency or spill occurred").

9.6.2 Part B. Carrier

  1. Identify the company name, provincial identification number or registration number, civic and mailing addresses, e-mail address, and telephone number of the carrier.

  2. Identify the vehicle trailer license number and the province or territory of registration for each trailer or rail car being used to transport the hazardous waste or hazardous recyclable material.

  3. For international shipments, identify the point of entry into Canada for imports or the point of exit out of Canada for exports. Transits require both the point of entry and point of exit.

  4. The carrier's authorized representative shall print his or her name and telephone number, and sign the form certifying that the hazardous wastes or hazardous recyclable materials described in Part A have been received by the intended receiver/consignee or Canadian importer/foreign receiver.

9.6.3 Part C. Receiver/Consignee or Canadian Importer/Foreign Receiver

  1. If other movement documents or manifests are used, identify their reference numbers.

  2. Identify the company name, provincial identification number or registration number, civic and mailing addresses, e-mail address, and telephone number of the receiver/consignee or the importer/foreign receiver, and the address of the site receiving the hazardous waste or hazardous recyclable material, if different from that identified in box 2 of Part A.

  3. Identify the date and time that the shipment of hazardous waste or hazardous recyclable material is delivered to the receiving site.

  4. This is a provincial/territorial requirement.

    Note: This option is not available in jurisdictions where provincial or territorial legislation requires the use of additional movement documents when more than one carrier is used for shipment into, out of, or through the jurisdiction.

  5. Identify the quantity (in kg or L) and number of units of each hazardous waste or hazardous recyclable material received.

  6. For domestic shipments, if the quantity of hazardous wastes or hazardous recyclable materials or the number of small means of containment changes during transport, specify the reasons for the changes.

  7. Identify the final handling method for each hazardous waste or hazardous recyclable material using one of the following codes:

    01 storage
    02 thermal treatment
    03 chemical treatment
    04 physical treatment
    05 biological treatment
    06 secure landfill
    07 recycling
    08 solidification
    09 other

  8. For each hazardous waste or hazardous recyclable material listed, indicate whether or not the shipment was accepted or refused.

  9. Identify whether the decontamination of packaging or the vehicle used for transport has been carried out for each hazardous waste or hazardous recyclable material listed, by writing "yes" or "no" in the appropriate column.

  10. If the handling code identified is "09 other", specify how the hazardous waste or hazardous recyclable material is being handled.

  11. The receiver/consignee's or the Canadian importer/foreign receiver's authorized representative shall print his or her name and telephone number, and sign the form certifying that the information given in Part C is correct and complete.

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10.  SUMMARY OF CONDITIONS ON RETURNS

Under Part 7, Division 8 of CEPA 1999, a new permit to export or import for the purposes of a return must be obtained in order to return hazardous waste or hazardous recyclable material that cannot be disposed of or recycled in accordance with the original import or export permit.

The provisions for returns set out Part 5 of the Regulations are intended to facilitate returns of waste or recyclable material to either the exporting country and the original foreign exporter, or to Canada and the original Canadian exporter, as required under Canada's international agreements.

A simplified notification procedure for obtaining a new permit to export or import for the purposes of a return has been incorporated into the Regulations, given that contracts and consent already exist between the original parties.

Once the notification to return a waste or recyclable material has been approved by the Minister, a permit will be issued for the re-export or re-import of the return to the authorized facility named in the permit.

10.1 Returns to Canada (Imports for the Purposes of a Return)

If the hazardous waste or hazardous recyclable material cannot be disposed of or recycled in accordance with the export permit, the original Canadian exporter must make arrangements to

  • import the hazardous waste or hazardous recyclable material back to the Canadian exporter facility set out in the original export permit, in accordance with the return provisions set out in section 34 of the EIHWHRMR, or
  • dispose of or recycle the waste or material at an alternate facility in the country of the foreign receiver.

Notification Procedure

In submitting a notification for a new import permit for the purposes of a return, the original Canadian exporter must advise the Minister of the following:

  • the name, civic and mailing addresses, e-mail address, and contact person for the Canadian exporter, the foreign receiver, and any authorized carriers that were not named in the original export permit (verification of the authorization of such carriers must be completed before a return permit can be issued)
  • the name and policy number of each insurance company, as required under Section 37 of the EIHWHRMR
  • the quantity of hazardous waste or hazardous recyclable material that will be returned, using the same unit of measure as in the original export permit
  • if the quantity being returned is less than the quantity that was originally exported, the reason for the difference
  • the port of entry through which the return will take place, and the customs office at which the import of hazardous waste or hazardous recyclable material will be reported
  • the notice number and line-item number, as noted in the original export permit, of the hazardous waste or hazardous recyclable material that is being returned to Canada.

New Import Permit

Once a new import permit has been received for the purposes of returning hazardous waste or hazardous recyclable material to Canada, the original Canadian exporter must

  • return the waste or material to the facility from which it was originally exported, using the authorized carriers and the port of entry named in the new import permit,
  • ensure that copies of the new import permit for the purposes of a return and the new movement document (with Parts A6 and B completed, and clearly indicating that the waste or material is being returned to Canada),
    • accompany the waste or material, and
    • are deposited at the customs office where the return is to be reported, and
  • submit a completed copy of the new movement document to the Minister, all authorized carriers involved, and, if required, the authorities of the province of import.

10.2 Returns to the Country of Export (Exports for the Purposes of a Return)

If the hazardous waste or hazardous recyclable material cannot be disposed of or recycled in accordance with the import permit, the original Canadian importer must make arrangements to

  • export the waste or material back to the facility of the foreign exporter set ou tin the original import permit, in accordance with the return provisions set out in section 35 of the EIHWHRMR, or
  • dispose of or recycle the waste or material at an alternate facility in Canada (the Canadian importer must first receive confirmation from the Minister, by letter, that the alternate facility is authorized).

Notification Procedure

In submitting a notification for a new export permit for the purposes of a return, the original Canadian importer must advise the Minister of the following:

  • the name, civic and mailing addresses, e-mail address, and contact person for the Canadian importer, the foreign exporter, and any authorized carriers that were not named in the original import permit (verification of the authorization of such carriers must be completed before a return permit can be issued)
  • the name and policy number of each insurance company, as required under Section 37 of the EIHWHRMR
  • the quantity of hazardous waste or hazardous recyclable material that will be returned, using the same unit of measure as in the original import permit
  • if the quantity being returned is less than the quantity that was originally imported to Canada, the reason for the difference
  • the port of entry through which the return will take place and the customs office where the export of hazardous waste or hazardous recyclable material will be reported
  • the notice number and line-item number, as noted in the original import permit, of the hazardous waste or hazardous recyclable material that is being returned to the country of export

New Export Permit

Once a new export permit has been issued for the purposes of returning hazardous waste or hazardous recyclable material to the foreign country from which it was exported, the original Canadian importer must

  • return the waste or recyclable material to the foreign facility from which it was originally exported, using the authorized carriers and the port of exit named in the new export permit,
  • ensure that copies of the new export permit for the purposes of return and the new movement document (with Parts A7 and B completed, and clearly indicating that the waste or material is being returned to the foreign country of export),
    • accompany the waste or material, and
    • are deposited at the customs office where the return is to be reported, and
  • submit a copy of the completed movement document to the Minister, all authorized carriers involved, and, if required, the authorities of the province of export.

Table 5: Conditions for Returns

Applicability All returns of hazardous waste or hazardous recyclable material to Canada (after it has been exported from Canada) or to the foreign country of export (after it has been imported into Canada).
Insurance The Canadian exporter or Canadian importer (as the case may be) and all authorized carriers must be insured (see section 37 of the EIHWHRMR).
Permit No return can proceed unless the Minister is notified and an export or import permit for the purposes of a return is issued. Under the Regulations, notification serves as the application for the return permit.
Movement Document The reference number of the notice and line-item number is on the movement document.

Either the original foreign receiver (in the case of a new import permit for the purposes of return) or the original Canadian importer (in the case of a new export permit for the purposes of a return) must complete Part A of a new movement document. The authorized carriers must fill out Part B.

The movement document and either the export or import permit for the purposes of a return, as the case may be, must accompany the hazardous waste or hazardous recyclable material during transport, and be located as required under the TDGR. Copies of these documents must also be deposited at the appropriate customs office.

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11.  CONFIRMATION OF DISPOSAL OR RECYCLING

The Canadian importer or foreign receiver who accepts a shipment of hazardous waste or hazardous recyclable material is responsible for its disposal or recycling. Canada's international obligations specify the time frame within which this operation must take place.

Interim Disposal/Recycling

Interim disposal or recycling operations that may take place prior to final disposal or recycling include

  • D13, D14, or D17 (EIHWHRMR Schedule 1), and
  • R12, R13, or R16 (EIHWHRMR Schedule 1).

The authorized facility (commonly known as the "transfer station") has 180 days to complete these interim operations.

Final Disposal/Recycling

All other disposal or recycling operations (including those made following interim disposal or recycling) must be completed by the authorized facility within one year.

If the authority of the jurisdiction requires that the hazardous waste or material be disposed of or recycled within a shorter period of time, the authorized facility must comply with this requirement.

Within 30 days after the completion of the disposal or recycling operation, a letter confirming that the operation has taken place in accordance with the export or import permit must be forwarded to Environment Canada by the Canadian exporter or importer. The letter must include the movement document reference number and the line-item number of the applicable hazardous waste or hazardous recyclable material.

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12.  PRE-APPROVED FACILITIES

A pre-approved facility is one that has been approved in advance by the competent government authority to receive shipments of certain types of waste destined for recycling. A Canadian facility may apply for pre-approval by submitting the following information (outlined in OECD Decision C(2001)107/Final) to Environment Canada's TMB:

  • the name and address of the facility
  • the intended recycling operation
  • the type of recyclable material to which the pre-approval applies
  • the time period covered

This and any additional information required will be forwarded to the province in which the facility is located. The province may then grant approval for the facility to receive a certain quantity of a specific recyclable material over a given period of time. The same mechanism exists under the Regulations.

No export or import to a pre-approved facility may begin until a permit has been issued by the Minister. Permits issued to pre-approved facilities may be valid for up to three years, in accordance with the OECD Decision.

Owners/operators of foreign facilities must apply for pre-approval in their own country. For a Canadian export to be shipped under the seven-day tacit consent scheme8, the foreign facility must be on the list of pre-approved facilities prepared by the OECD.

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13.  WASTE-EXPORT REDUCTION PLANS

Section 188(1) of CEPA 1999 provides the Minister with the authority to request an exporter or class of exporters of hazardous waste for final disposal to submit and implement a plan for the purpose of reducing or phasing out the export of the waste.

Section 191(g) of CEPA 1999 takes into account the proximity or benefit of using the nearest appropriate disposal facility, and the increased production of goods responsible for generating the hazardous wastes for disposal. The Regulations define the information to be included in such plans as follows:

  1. information with respect to the hazardous waste to which the plan applies, namely
    1. the IWIC under OECD Decision C(94)152/Final, substituting the disposal code with the disposal code set out in column 1, Schedule 1 of the Regulations for the applicable operation set out in column 2, Schedule 1 of the Regulations and, if the hazardous waste is a gas, substituting the letter "G" for the letter "L", "P", or "S" in the IWIC,
    2. the applicable code set out in List A of Annex VIII to the Basel Convention,
    3. the identification number set out in column 1 of Schedule 3, 4 or 7, and
    4. information set out in the applicable schedules to the TDGR, namely
      1. the applicable UN number, set out in column 1 of Schedule 1 or column 5 of Schedule 3,
      2. the applicable class, set out in column 3 of Schedule 1 or the primary class, set out in column 4 of Schedule 3, and
      3. the applicable packing group and risk group, set out in column 4 of Schedule 1;
  2. the name, quantity, and concentration of any POP set out in column 2 of Schedule 10 that is contained in the hazardous waste referred to in the plan;
  3. if the exporter generates the hazardous waste referred to in the plan, the name and a description of the process that generated the waste, and the activity in which that process is used;
  4. the origin of the hazardous waste, if the exporter does not generate the waste referred to in the plan;
  5. the quantity of hazardous waste exported at the start of the implementation of the plan and the quantity of export reduction to be achieved at each stage of the plan;
  6. a description of the manner in which the exporter will reduce or phase out exports of the hazardous waste referred to in the plan;
  7. the options considered for reducing or phasing out the export of the hazardous waste referred to in the plan, including options for disposing of or recycling it in Canada;
  8. the stages of the plan and a schedule for implementing the plan; and
  9. for each stage of the plan, an estimate of the quantity of goods produced that generates the hazardous waste to which the plan applies, and a description of the impact of any changes to the quantity produced on the reduction or phasing out of exports of that waste.

Environment Canada will notify exporters directly if they are required to prepare an export-reduction plan for the waste destined for final disposal. One of the triggers for requiring a plan will likely be based on review statistics, the notification information of 8(j)(ix) of the EIHWHRMR, the reduction or phase-out options considered, and the reason the disposal is taking place outside Canada.

The export-reduction plan must be submitted before a permit to export will be granted. A copy of the plan must be kept at the exporter's principal place of business in Canada for a period of five years after the date on which the plan was submitted.

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14.  ENVIRONMENTALLY SOUND MANAGEMENT CRITERIA

In accordance with Part 7, Division 8 of CEPA 1999, the Minister may refuse to issue a permit to import, export, or transit hazardous waste or hazardous recyclable material if the Minister is of the opinion that the waste or material will not be managed in a manner that protects the environment and human health.

The Regulations set out the criteria under which the Minister makes this determination.

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15.  PELES

Section 190 of CEPA 1999 authorizes the issuance of permits of equivalent level of environmental safety (PELES), which may be used to obtain a variance from the Regulations under specific conditions. Variances must be consistent under Canada's international obligations, and are issued on a case-by-case basis.

When requesting a PELES for this purpose, the following information should be provided:

  • the name of the regulation and specific sections of the regulation from which the variance is being requested
  • the applicant's complete contact information, including a Canadian address and the name of a contact person
  • a description of the applicant's activities/procedures, in order to provide a clear picture of what happens during a transboundary movement of hazardous wastes or hazardous recyclable materials under various scenarios
  • a description of the hazardous wastes or hazardous recyclable materials to be transited
  • an explanation and justification of the mechanism or alternate activity the applicant plans to use to provide a level of environmental safety equivalent to that provided by the regulation

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ANNEXES

A. Definitions

"Act" means the Canadian Environmental Protection Act, 1999.

"authorities of the country" means the competent authorities designated in the Compilation of Country Fact Sheets (CFS), Basel Convention Series No. 01/04, as amended from time to time, and the United States Environmental Protection Agency.

"authorized carrier" means a carrier that is authorized by the authorities of the jurisdiction in which the waste or material is transported, to transport the hazardous waste or hazardous recyclable material that is to be exported, imported or conveyed in transit.

"authorized facility" means a facility that is authorized by the authorities of the jurisdiction in which the facility is located to

  1. dispose of the hazardous waste being exported or imported using an operation set out in Schedule 1; or
  2. recycle the hazardous recyclable material being exported or imported using an operation set out in Schedule 2.

"Canada-USA Agreement" means the Agreement between the Government of Canada and the Government of the United States of America Concerning the Transboundary Movement of Hazardous Waste, which entered into force on November 8, 1986, as amended from time to time.

"Convention" means the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal, which entered into force on May 5, 1992.

"foreign exporter" means the person who exports hazardous waste or hazardous recyclable material from a country other than Canada.

"foreign receiver" means the person who imports hazardous waste or hazardous recyclable material into a country other than Canada.

"movement document" means the form set out in Schedule 9 of the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations.

"notice" means the notice of export, import, or transit referred to in paragraph 185(1)(a) of the Act.

"OECD Decision C(94)152/Final" means Decision C(88)90/Final of the Organization for Economic Co-operation and Development, Decision of the Council on Transfrontier Movements of Hazardous Wastes, dated May 27, 1988, as amended by Decision C(94)152/Final, Decision of the Council Amending the Decision on Transfrontier Movements of Hazardous Wastes, dated July 28, 1994.

"OECD Decision C(2001)107/Final" means Decision C(2001)107/Final of the Organization for Economic Co-operation and Development, Decision of the Council Concerning the Revision of Decision C(92)39/FINAL on the Control of Transboundary Movements of Wastes Destined for Recovery Operations, dated May 21, 2002.

"permit" means the export, import, or transit permit referred to in paragraph 185(1)(b) of the Act.

"registration number" means the number assigned by a province or country indicating the authority to undertake an activity with respect to a hazardous waste or hazardous recyclable material.

"TDGR" means Transportation of Dangerous Goods Regulations.

"PIN" means Product Identification Number, as defined in the TDGR.

B. Countries that Ratified the Basel Convention

For information on the countries that ratified the Basel Convention, visit http://www.basel.int/ratif/frsetmain.php.

C. OECD Countries

For information on the OECD Countries, visit http://www.oecd.org/countrieslist/0,3025,en_33873108_33844430_1_1_1_1_1,00.html.

D. Appropriate Authorities/Emergency Numbers

For more information on the EIHWHRMR, contact Environment Canada headquarters or one of the provincial authorities listed below. Emergency numbers are indicated with an asterisk.

International Shipments

Environment Canada
Transboundary Movement Branch
Place Montcalm
70 Crémazie Street
6th Floor
Gatineau QC
K1A 0H3
(819) 997-3377

Provincial Authorities

Alberta

*1 800 222-6514
Alberta
Environment Environmental Policy Branch
Oxbridge Place
9820 - 106 Street
4th Floor
Edmonton AB
T5K 2J6
(780) 427-0666/
427-0637

British Columbia

*1 800 663-3456
Ministry of Water Land and Air Protection
Environmental Management Branch
Public Safety and Prevention Initiative
PO Box 9342
Stn. Prov. Govt.
Victoria BC
V8W 9M1
(250) 387-2049

Manitoba

*(204) 944-4888
Manitoba Conservation Headquarters Operations
PO Box 46
200 Saulteaux Cr.
Winnipeg MB
R3J 3W3
(204) 945-2100

Newfoundland and Labrador

*1 800 563-9089
Department of Environment
Pollution Prevention Division
Confederation Building
West Block
PO Box 8700
St. John's NL
A1B 4J6
(709) 729-6483/
(709) 729-2556

New Brunswick

*1 800 565-1633
Department of the Environment and Local Government
Approvals Branch
PO Box 6000
Fredericton NB
E3B 5H1
(506) 444-4599

Northwest Territories

*(867) 920-8130
Department of Environment and Natural Resources
Environmental Protection Division
PO Box 1320
Yellowknife NWT
X1A 2L9
(867) 873-7654

Nova Scotia

*1 800 565-1633
Nova Scotia Department of Environment and Labour
5151 Terminal Road
5th Floor
PO Box 697
Halifax NS
B3J 2T8
(902) 424-5300

Ontario

*1 800 268-6060
Ministry of the Environment
Environmental Monitoring and Reporting Branch
"Area M"
135 St. Clair Avenue W
Toronto ON
M4V 1P5
(416) 235-6259

Prince Edward Island

*1 800 565-1633
Department of Environment, Energy and Forestry
PO Box 2000
Charlottetown PE
C1A 7N8
(902) 368-5000

Québec

*(514) 873-3454
*(418) 643-4595
Ministère du Développement durable, de l'Environnement et des Parcs Urgence environnement
5199 Sherbrooke est
Bureau 3860
Montréal QC H1T 3X9

Saskatchewan

* 1 800 667-7525
Saskatchewan Environment and Resource Management
Environmental Protection Branch
3211 Albert Street
Regina SK
S4S 5W6
(306) 787-6180

Yukon

*(867) 667-7244
Yukon Environment
Environmental Programs Branch
(V-8)
PO Box 2703
Whitehorse YT
Y1A 2C6
(867) 667-5683

Nunavut

*(867) 920-8130
Department of Environment
Environmental Protection Division
PO Box 1000
Stn. 1360
Iqaluit NV
X0A 0H0
(867) 975-5900

E. Administrative Notice Form

http://www.ec.gc.ca/tmb/eng/EIHWHRM_Information_e.html

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1  This information is required for Canada to meet its obligations under the Stockholm Convention. The management of waste POPs is a joint effort involving the secretariats of both the Stockholm and Basel Conventions.

2  Schedule 5 does not set out an ID number, so the substance name identified in column 1 of that schedule is to be entered instead.

3  This information is required in order for Canada to meet its obligations under the Stockholm Convention. The management of waste POPs is a joint effort involving the secretariats of both the Stockholm and Basel conventions. The levels set out under the Regulations are consistent with the low POP content being used under the Basel Convention's "General technical guidelines for the environmentally sound management of wastes consisting of, containing, or contaminated with persistent organic pollutants (POPs)".

4  In such a case, where a broker is acting as the exporter and may not have physical possession of the material, the broker must identify the shipping site in the notice and include a contract with the site as part of the notification.

5  Note that this is not limited to imports from OECD countries. In the case of recyclable material, a broker may, therefore, act as the importer. The broker must identify the receiving site in the notice and include a contract with the site as part of the notification.

6  Part A of the new import permit is to be completed by the foreign receiver.

7  Part A of the new movement document must be completed by the Canadian importer.

8  With the pre-approval mechanism, 30-day tacit consent under OECD Decision (2001)107/Final is reduced from 30 days to seven days.


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