DATE: July 14, 1999
TO: Directors of Human Resources
SUBJECT: Performance pay for certain non-executive employees excluded from
collective bargaining
The Treasury Board has approved the application of performance pay for senior level excluded
employees effective April 1, 1999.
Senior excluded employees in the Administrative Services (AS-7 & AS-8), Financial Management
(FI-4), Information Services (IS-6), Personnel Administration (PE-6), Purchasing and Supply (PG-6), Translation (TR-4
& TR-5), and Welfare Programmes (WP-7) will have their performance pay administered in accordance with the
Performance Pay Provisions of the Salary Administration Plan for Certain Non-Management Category Senior Excluded
Levels, as amended below.
Employees in the Mediation-Conciliation Officer Sub-Group of the Programme Administration Group
(PM-MCO) will have their performance pay administered in accordance with the Performance Pay Provisions of the Salary
Administration Plan - Mediation-Conciliation Officer Sub-Group.
Performance review and employee appraisal is in respect of the fiscal year 1998-1999 and any
performance payments are associated with that period.
Global performance ratings should be used to assist in the decision process for the determination of
individual performance awards.
Performance pay is to be calculated on individual salaries in effect on March 31, 1999 and
implemented effective April 1, 1999.
The following changes have been approved in respect of the Performance Pay Provisions of the Salary
Administration Plan for Certain Non-Management Category Senior Excluded Levels:
-
- The 30 percent performance guideline on the number of employees rated superior and outstanding has
been eliminated.
- Performance awards for employees whose salaries are already at the job rate or have just reached the
job rate by the application of an in-range increase are authorised for employees whose performance has been assessed as
at least fully satisfactory.
-
- The introduction of a performance pay budget calculated to be 5 percent of your
Non-Management Category Senior Excluded Level groups' payroll as at March 31st, 1999.
Departments with fewer than 20 employees in the Non-Management Category Senior Excluded Level groups
should consult Annex "A" for the percentage to use when determining the size of their performance pay
budgets.
In-range increases up to the job rate, as a percentage of the employee's salary, may be granted for
levels of assessed performance as follows:
Outstanding |
up to 8% |
Superior |
up to 6% |
Fully Satisfactory |
up to 4% |
Satisfactory |
up to 2% |
A performance award must be re-earned each year and the employee must be on strength both March
31st and April 1st.
Performance awards are to be limited to:
Fully Satisfactory |
up to 4% |
Superior |
up to 6% |
Outstanding |
up to 8% |
Where performance has been assessed as "unsatisfactory", or where there is no performance rating
(i.e., "unable to assess"), the individual should not receive performance pay.
The maximum permissible amount for awards should not be automatically granted. Consideration must be
given to factors such as the salary relationship with immediate supervisors or subordinates and the number of
consecutive years of performance at fully satisfactory or above.
Where an employee assessed as fully satisfactory or above reaches the job rate through an in-range
increase which is less than the amounts permissible under the guidelines, the deputy head may grant a performance award
in addition to the in-range increase. The combination of in-range increase and performance award may not exceed 4
percent of salary for fully satisfactory performance, 6 percent of salary for superior performance and 8 percent of
salary for outstanding performance.
You may contact the staff of Executive and Excluded Groups at 952-9067 or 952-3278 if you require
further information.
Original signed by
Cheryl Fraser
Assistant Secretary
Human Resources Management Division
Attachment
Annex "A"
PERFORMANCE PAY BUDGETS: SMALL DEPARTMENTS
Number of Employees
|
Performance Budget (%)
|
1
|
8,0
|
2
|
6,0
|
3
|
5,3
|
4
|
5,0
|
5
|
4,8
|
6
|
5,3
|
7
|
5,1
|
8
|
5,0
|
9
|
5,3
|
10
|
5,2
|
11
|
5,1
|
12
|
5,3
|
13
|
5,2
|
14
|
5,1
|
15
|
5,2
|
16
|
5,2
|
17
|
5,2
|
18
|
5,2
|
19
|
5,1
|
|