To set limits for departmental assistance to, and
participation in, charitable campaigns within the Public
Service.
The government normally prohibits canvassing,
soliciting, and the collection of funds in government offices or
using government premises except for the following charitable
campaigns:
- the annual United Way/ Healthpartners Campaign;
- the Royal Canadian Legion Poppy Fund; and
- Red Cross blood donor clinics.
Charitable organizations other than those
mentioned above may be permitted to display campaign posters in
the main lobbies and on bulletin boards of departmental
premises.
For other requests from other charitable
organizations, the Treasury Board will review each request
individually.
This policy applies to departments and agencies
listed in Schedules I, I.1 and II of the Financial
Administration Act.
To display campaign posters on departmental
premises, charitable organizations other than those mentioned in
the Policy statement must obtain the prior approval of the deputy
minister or agency head for each facility and occasion.
Such posters must observe the intent of the
official languages program.
Subject to prior approval, the Treasury Board
will limit assistance to charitable organizations other than
those mentioned in the Policy statement to the following
activities:
- distribution, using pay cheque stuffers, of one campaign
notice to public servants in the locality which benefits directly
from the organization; or
- identification by the charitable organization of public
servants to work strictly as volunteers to answer enquiries,
receive donations, and collect pledge cards. When such assistance
is approved, the responsibility for contacting other public
servants rests with the volunteers. Approval of this alternative
is limited to one-time fund-raising drives by organizations that
provide services and benefits to the general public.
The Treasury Board approved this policy under
Sections 5 and 6 of the Financial Administration Act.
This chapter replaces Chapter 328, "Charitable
Campaigns", (March 1981) of the Personnel Management
Manual volume 13.
Enquiries about this policy should be referred to
the responsible officers in departmental headquarters who, in
turn, may direct questions about policy interpretation to:
Safety, Health and Employee Services Group
Staff Relations Division
Human Resources Policy Branch
Treasury Board Secretariat
Introduction
The government assists the United
Way/Healthpartners organizations directly in annual fund-raising
campaigns by permitting volunteers to canvas public servants
during working hours. Public servants may use payroll deductions
to make their contributions, and cheque-stuffing services may be
provided to advertise the campaign.
Organization
The United Way/Healthpartners Advisory Committee,
through its executive secretary, is responsible for guiding and
assisting the campaign in the Public Service across Canada. The
Advisory Committee consists of the following officials:
- chairperson: Deputy Minister, Supply and Services Canada
(SSC);
- members: chairperson, past chairperson and chairperson elect
of the United Way/Healthpartners Campaign, Public Service
Division, National Capital Region, and the executive secretary;
and
- secretary: executive secretary, United Way/Healthpartners
Advisory Committee, SSC.
Chairing the Public Service Division is the
senior officer of the department or agency designated to organize
the annual campaign and provide the necessary administrative
support. Although the person chairing the campaign changes
annually, continuity exists because the Deputy Minister, SSC, and
the executive secretary are permanent members.
Public Service involvement
Usually all locations with 200 or more federal
employees form a federal service division of a local United Way/
Healthpartners campaign. Departments and agencies in areas where
no federal service division exists may conduct a campaign within
their organizational units and report directly to the local
United Way/ Healthpartners organization.
Each location in which a federal service division
has been formed should establish a roster of host departments
from the major departments and agencies situated there. The
roster should reflect the agreement of local managers, be
reviewed and updated annually, and be forwarded to the executive
secretary, Ottawa. In the National Capital Region, the United
Way/Healthpartners Advisory Committee establishes the roster of
host departments.
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