To promote the use of part-time employment where
this is operationally feasible.
Treasury Board recognizes the positive potential
of part-time employment and is committed, as employer, to
providing attractive employment conditions and benefits for
part-time employees. Accordingly, departments are encouraged to
create opportunities for part-time employment as a means to
achieve a better use of their human or financial resources.
This policy applies to all departments and other
portions of the Public Service listed in Part I of Schedule I of
the Public Service Staff Relations Act.
Departments must ensure that managers are made
aware of the advantages of part-time employment as an effective
way to:
- fulfil their operational objectives; and
- better manage their human resources.
Requests from employees to change their
employment status to part-time must be in writing.
Operational consideration is to be the prime
factor used by management in deciding whether to grant part-time
employment status. However, in doing so, management must take
into account the human resource objectives of the government,
such as employment equity initiatives, and recognize the reason
for a employee's request as a legitimate factor in the
decision.
When a decision is made to accommodate an
employee's request, a memorandum of clarification must be drafted
between the manager and the employee before part-time employment
begins.
The memorandum should address specific
requirements such as:
- days and hours of work;
- call-in arrangements, if applicable;
- reduction of workload, where identifiable, to reflect the
employee's new hours of work;
- any implications for benefits, e.g. pension, insurance.
The memorandum should also indicate the duration
of the arrangement with the provision that management may, at any
time, exercise its discretion to alter the scheduled hours of
work, subject to the operational requirements of the
organization.
Managers should make every effort to accommodate
the reasonable requests of individual employees for changes to
the part-time agreement.
Requests that are not granted must be replied to
in writing by the manager, giving the employee a reason for the
decision.
Departments are to maintain records on all
part-time employment situations, including the hours of work and
nature of appointment by occupational group and level.
Collective agreements
Terms and conditions of employment (TBM
Compensation volume, chapter 1-1)
Public Service Part-time Regulations
Public Service Commission's Staffing
Manual - Staffing Support Information (Chapter 6)
Public Service Superannuation Act
Enquiries about this policy should be referred to
the responsible officers in departmental headquarters who, in
turn, may direct questions regarding policy interpretation to the
following:
for unrepresented employees:
Policies and Procedures Group
General Personnel Policy Development and Compensation
Division
Personnel Policy Branch
Treasury Board Secretariat
for represented employees:
Staff Relations Division
Personnel Policy Branch
Treasury Board Secretariat
Part-time employee means a person
employed towork less than the normal daily or weekly hours of
work established for a full-time employee of the same
occupational group and level (employé à temps partiel);
Job-sharing - an example of a part-time
arrangement
Part-time work arrangements can vary
considerably, as each situation is structured differently to meet
individual employee needs while at the same time fulfilling the
operational requirements of the organization.
Job-sharing a full-time position is an example of
a part-time arrangement where the duties and responsibilities are
split or shared among two or more people on a part-time
basis.
Employees who are job-sharing meet the definition
of a part-time employee and are subject to the part-time
employment provisions of the relevant collective agreement and
other authorities, as appropriate.
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