Classification Standards - EC - SI - Social Science Support

TABLE OF CONTENTS

INTRODUCTION

GROUP DEFINITION

LEVELS AND POINT BOUNDARIES

FACTOR DEFINITIONS AND RATING SCALES

BENCH-MARK POSITION DESCRIPTION INDEX

BENCH-MARK POSITION DESCRIPTION SPECIFICATION

CHART .

Factor

Element

Percentage

of Total

Points

Point

Minimum

Values

Maximum

Skill and

Knowledge

40

88

400

Problem Solving

40

80

400

Scope for Initiative

and Judgment

Complexity of the

Subject Area

Responsibility

for Contacts

10

24

100

Purpose and Nature of

Contacts

Persons Contacted

Supervision

10

00

100

Nature of Supervisory

Responsibility

POINTS

LEVEL

Minimum

Maximum

192

235

1

236

335

2

336

435

3

436

535

4

536

635

5

636

745

6

746

855

7

856

1,000

8

Degree of Skill and Knowledge

Points

Bench-Mark Position Description

Page

1

88

Technical Officer

Cataloguing Assistant

Control Officer

1.1

2.1

3.1

2

127

Economic Analysis Assistant

Information Specialist

Specialist, Oral Literature

Agricultural Statistics Officer

4.1

5.1

6.1

7.1

3

166

Technical Assistant

Statistical Officer/Researcher

Land Titles and Research Officer

Para-Legal Specialist

8.1

9.1

10.1

11.1

4

205

Head, Operations

12.1

5

244

Head, Statistical Support Services

Head, Systems and Data Retrieval

Group

Chief, Documentation Control

Section

13.1

14.1

15.1

6

283

Chief, Systems and Operations,

Industrial Prices

16.1

7

322

Chief, Data Capture, Census of Canada

17.1

8

361

9

400

Assistant Director, Census of

Merchandising

18.1

Scope for Initiative and Judgment, and Degree

Complexity

of the

Subject

Area, and

Degree

Some judgment and

initiative are

required to select

and apply established guidelines,

including the

adaptation of

precedents.

A moderate degree of

judgment and initia-

tive is required to

identify the need to

modify established

guidelines to accom-

modate change in the

subject area, and in

applying principles

to determine courses

of action. Direc-

tion is sought if

solutions are not

within the intent of

project objectives.

A significant degree

of judgment and

initiative is

required to deter-

mine the validity of

guidelines for

existing projects.

Recommendations for

changes are authori-

tative. The

implications of

courses of action on

other projects are

difficult to

determine.

A high degree of

judgment and initia­tive

is required to

develop guidelines

for various existing

and new projects.

Substantial contri­bution

is made to the

planning of major

projects. Problems

are solved within the

intent of the objectives

of the organization.

A

B

C

D

80/          Page

133/           Page

186/           Page

Page

Limited

1

Technical

Officer           1.1

Cataloguing

Assistant         2.1

Control Officer    3.1

Specialist, Oral

Literature     6.1

Agricultural

Statistics

Officer       7.1

Moderate

2

134/

Economic Analysis

Assistant         4.1

Information

Specialist        5.1

187/

Technical

Assistant     8.1

Statistical

Officer/

Researcher     9.1

Land Titles

and Research

Officer      10.1

Para-Legal

Specialist    11.1

Head,

Operations    12.1

240/

293/

Significant

3

188/

241/

Head, Statistical

Support

Services     13.1

Head, Systems

Data

Retrieval    14.1

Chief,

Documentation

Control      15.1

294/

Chief, Systems and

Operations,

Industrial

Prices       16.1

347/

Chief, Data

Capture, Census

of Canada     17.1

Major

4

295/

348/

400/

Assistant Director,

Census of

Merchandising 18.1

Purpose and Nature of Contacts, and Degree

Persons

Contacted, and

Degree

To give, obtain or exchange

information requiring

explanation or discussion.

To elaborate and clarify

problems and/or provide

advice in order to reach a solution.

To investigate and resolve major issues where differences in opinion  and interest exist and to negotiate and obtain the support and participation

of others, usually

requiring significant

expenditure of effort and resources.

A

B

C

Employees in

Federal Service.

1

24/             Page

Technical Officer  1.1

Cataloguing

Assistant       2.1

52/                    Page

Statistical Officer/

    Researcher           9.1

Head, Statistical

   Support              13.1

  Head, Systems and Data

     Retrieval Group     14.1

81/

Chief, Systems and

         Operations, Industrial

Prices

       Chief, Data Capture,

Census of Canada

Page

16.1

17.1

Persons other

than employees

in Federal

Service

2

43/

Control Officer    3.1

Economic

Analysis

Assistant       4.1

Information

Specialist      5.1

Specialist, Oral

Literature      6.1

Agricultural

Statistics

Officer         7.1

Technical

Assistant       8.1

71/

          Land Titles and

Research Officer            10.1

Para-legal Specialist       11.1

      Head, Operations    12.1

Chief, Documentation

          Control            15.1       

100/

Assistant Director,

         Census of

         Merchandising

18.1

NATURE OF SUPERVISORY RESPONSIBILITY, AND DEGREE

POINTS

BENCHMARK POSITION DESCRIPTION

PAGE

No supervision.

0

0

0

0

0

0

0

0

Technical Officer

Cataloguing Assistant

Control Officer

Economic Analysis Assistant

Information Specialist

Technical Assistant

Land Titles and Research

Officer

Para-legal Specialist

1.1

2.1

3.1

4.1

5.1

8.1

10.1

11.1

Supervises a small group performing basically the

same tasks. Instructs subordinates in procedures

and techniques. Maintains check of work in

progress to ensure standards of quality and

quantity are maintained or to ensure compliance

with established procedures. Evaluates

performance of subordinates or discusses their

performance with own supervisor.

A

10

Specialist, Oral Literature

Agricultural Statistics Officer

Statistical Officer/Researcher

6.1

7.1

9.1

Plans work on a short-term basis involving

activities or minor changes in systems or volume.

Assigns works to immediate subordinates and

reviews work during performance or upon completion. Makes recommendations concerning staff and

financial requirements, evaluates performance of

subordinates and provides guidance on

improvement. Resolves employees relations

problems covering such aspects as attendance,

leave and conduct.

B

30

Head, Operations

Head, Statistical Support

Head, Systems and Data

Retrieval

12.1

13.1

14.1

Plans work operations on an intermediate-term

basis considering such aspects as activity

projections, priorities, target dates, budget and

personnel resources. Assigns work, adjusts

workloads or makes short-term allocations of

staff between units to balance workloads or to

meet deadlines. Makes changes in structure,

methods and procedures to accommodate changes in

work patterns, priorities and staff capability.

Reviews completed work or operating reports to

ensure compliance with established policy or the

attainment of other criteria, such as costs or

target dates. Develops and administers budget

for organization(s) responsible for a single

function or for a distinct part of a program or

major function. Evaluates subordinate

supervisors and reviews evaluations prepared by

them. Ensures that established personnel

policies are carried out by subordinate

supervisors and reviews personnel actions

recommended by them.

C

60

Chief, Documentation Control

Chief, Systems and Operations,

Industrial Prices

15.1

16.1

Plans and directs the planning of work operations

over established long-term planning periods to

meet program or major goals. Coordinates major

functions, establishes broad priorities and

division of responsibility and allocates

resources. Develops or approves standards

governing policies and procedures. Reviews

accomplishments of the organization in relation

to program policies, goals and objectives or to

other performance indicators such as budget

variances. Develops or directs development of

and administers a budget for a program or several

major functions. Establishes and monitors a

system of employee appraisal and approves

appraisals on subordinate supervisors.

D

100

Chief, Data Capture, Census of

Canada

Assistant Director, Census of

Merchandising

_C

17.1

18.1

LEVEL

BENCH-MARK

POSITION NO.

DESCRIPTIVE TITLE

PAGE

1

1

Technical Officer

1.1

1

2

Cataloguing Assistant

2.1

1

3

Control Officer

3.1

2

4

Economic Analysis Assistant

4.1

2

5

Information Specialist

5.1

2

6

Specialist, Oral Literature

6.1

2

7

Agricultural Statistics Officer

7.1

3

8

Technical Assistant

8.1

3

9

Statistical Officer/Researcher

9.1

3

10

Land Titles and Research Officer

10.1

3

11

Para-Legal Specialist

11.1

4

12

Head, Operations

12.1

5

13

Head, Statistical Support Services

13.1

5

14

Head, Systems and Data Retrieval

14.1

5

15

Chief, Documentation Control

15.1

6

16

Chief, Systems and Operations, Industrial

Prices

16.1

7

17

Chief, Data Capture, Census of Canada

17.¹.

8

18

Assistant Director, Census of

Merchandising

18.')

BENCH-MARK POSITION DESCRIPTIONS - SPECIFICATION CHART

FACTOR SPECIFICATION DEGREE - POINTS

B.M.

NO.

DESCRIPTIVE TITLE

PAGE

SKILL AND

KNOWLEDGE

PROBLEM

SOLVING

RESPONSIBILITY

FOR CONTACTS

SUPERVISION

TOTAL

POINTS

LEVEL

1

Technical Officer

1.1

1-88

A1-80

Al-24

-

192

1

2

Cataloguing Assistant

2.1

1-88

Al-80

Al-24

-

192

1

3

Control Officer

3.1

1-88

Al-80

A2-43

-

211

1

4

Economic Analysis

Assistant

4.1

2-127

A2-134

A2-43

-

304

2

5

Information Specialist

5.1

2-127

A2-134

A2-43

-

304

2

6

Specialist, Oral

Literature

6.1

2-127

81-133

A2-43

A-10

313

2

7

Agricultural Statistics

Officer

7.1

2-127

B1-133

A2-43

A-10

313

2

8

Technical Assistant

8.1

3-166

B2-187

A2-43

-

396

3

9

Statistical Officer/

Researcher

9.1

3-166

B2-187

B1-52

A-10

415

3

10

Land Titles and Research

Officer

10.1

3-166

B2-187

B2-71

-

424

3

11

Para-Legal Specialist

11.1

3-166

82-187

B2-71

-

424

3

12

Head, Operations

12.1

4-205

82-187

B2-71

B-30

493

4

13

Head, Statistical Support

Services

13.1

5-244

B3-241

81-52

B-30

567

5

14

Head, Systems and Data

Retrieval

14.1

5-244

133-241

B1-52

B-30

567

5

15

Chief, Documentation

Control

15.1

5-244

B3-241

132-71

C-60

616

5

16

Chief, Systems and

Operations, Industrial

Prices

16.1

6-283

C3-294

Cl-81

C-60

718

6

17

Chief, Data Capture, Census

of Canada

17.1

7-322

D3-347

C1-81

D-100

850

7

18

Assistant Director, Census

of Merchandising

18.1

9-400

D4-400

C2-100

D-100

1,000

8

Duties

% of Time

Compiles statistical and economic data in aggregate form on financing instruments (equity,

bonds, notes, etc.) issued and held by the various sectors of the Canadian economy to

provide information used by economists in analyzing the flow of capital and its impact

upon the economy by:

50

-    obtaining data on financial transactions, capital formation and savings from survey

questionnaires and other sources such as the Bank of Canada, other government

departments and divisions within the department;

-    adjusting data obtained to conform to the definitions used in the Financial Flows

Accounts;

-    identifying unusual or irregular figures in the data, checking supplementary or

related data to verify the occurrence and reporting these to the Economists;

-    verifying the accuracy of data and obtaining explanations or supplementary

information;

-    making adjustments and calculations to resolve data inconsistencies; and

-    preparing summaries and explanatory notes on the results.

Produces statistical tables outlining financial instruments issued and held by sectors

and sub-sectors of the economy for inclusion in the quarterly publication "Financial Flow

Accounts", two quarterly advance releases, annual reviews and occasional publications by:

35

-    obtaining financial data from a variety of internal and external sources;

-    updating and revising the main database either on-line or by batch processing;

-    executing computer programs to produce the various groups of tables and reviewing

the results;

-    modifying the contents and/or layout of the tables following comments and requests

made by the Economists or users; and

-     liaising with service areas to arrange the final layout, presentation and printing

of tables.

Assists the professional staff of the section in performing data quality checks and in

the analysis of financial market trends by:

10

-    maintaining and updating a financial information data base;

-    assessing and obtaining data from other information databases (CANSIM);

-    manipulating data using statistical packages to generate additional tables and

charts or calculate supplementary measures (ratios, rates of change, linear

regressions, etc.); and

-     reconciling data from different sources to determine deficiencies in the coverage

and scope of existing series.

%of Time

Performs other duties, such as carrying out historical revisions of data, conducting

preliminary testing of data for special projects, extracting subject matter information

from periodicals and news information, and editing and reviewing studies, tables and

reports.

5

Specifications

Degree/

Points

Skill and Knowledge

Knowledge is required of the inter-relationships between the real and financial aspects

of the economy, between financial categories and a variety of sectors of the economy.

The work requires knowledge of the structure and operation of Canadian financial institu­tions

and of the basic accounting practices of major industry groups; it requires know­

ledge of economic activities that give rise to capital movements and of the sources and

methods of collecting and recording such data. Knowledge is required of the statistical

and economic concepts of the Canadian System of National Accounts and of the role of

financial flows data therein.

1 / 88

Knowledge is required of departmental utility and statistical packages, such as TSO, and

of the programming and coding requirements of associated systems, such as JCL and SAS

graph.

Skill is required in analyzing and converting source data to meet the statistical concepts

of financial flows data, in reconciling information from different sources; and in using

micro-computers and data terminals to access, organize and present financial flows data

in easy-to-use format.

This skill and knowledge is normally acquired by post-secondary education in statistics,

accounting and computer applications.

Problem Solving

Al / 80

Initiative and Judgement are required in compiling financial data in aggregate form from

individual survey returns and other sources, where the reporting procedures, statistical

concepts and accounting practices used do not conform to the concepts and definitions

used in the Financial Flows Accounts. The work requires the identification of probable

sources of error, or data irregularities, researching related data and making the

necessary corrections or adjustments. Surveys conform to an established pattern, and

methods and procedures are adapted to meet specific requirements. Directions concerning

the area to be reviewed, methods of collection, analysis and presentation are defined by

professional officers. Results are referred with comments to the officer in charge of

production.

The variety and complexity of the area is limited as the main task isto collect

financial data from well-defined sources, and to review and present such data using

procedures and methodology that are well established because of the recurring nature of

the work. Decisions relating to changes in compilation of the data or problems

associated with data quality are normally reviewed by the supervisor or professional

officers.

Degree/

Points

Responsibility for Contacts

Al / 24

The work requires telephone contacts with officials of other federal departments and

agencies to obtain supplementary data or explanations of reported information.

Supervision

The work may require explaining techniques and procedures to support staff.

LINEAR ORGANIZATION CHART

FINANCIAL FLOWS

Chief, Financial Flows Section

ES-6

-Head, Current Analysis

ES-5

-Research Officer

ES-3

-Junior Research Officers (2)

ES-2

-Head, Production Unit

SI-3

-Technical Officer

SI-1

-Statistics Clerk (2)

CR-3

-Head, Data Development

ES-5

-Research Officer

ES-3

-Statistics Clerk

CR-3

Bench-Mark Position Number: 2

Level: 1

Descriptive Title: Cataloguing Assistant

Point Rating: 192

Duties

% of Time

Catalogues selected library publications such as books, pamphlets, and other library

materials in the field of economics in accordance with cataloguing principles and

procedures to provide a source of information for users of the library by:

20

-    by examining the item to determine such information as its precise nature, the

author, publisher, date of publication and edition;

-    by determining the appropriate form of catalogue entry and the cross-references

prescribed by cataloguing rules and the extent of additional descriptive detail

required;

-    by searching in reference sources for missing information;

-    by originating catalogue cards showing the author, title, publisher, date of

publication and edition and details such as bibliographies, maps and illustrations;

and

-    by recording details such as form of catalogue entry selected, reference sources

where information was obtained and cross-references made, for the information of

future searchers.

Classifies and assigns subject code designations to selected books and other library

material in the field of economics, to determine its location on the shelves in relation

to other library items and to facilitate retrieval by:

20

-    examining the table of contents, introduction and summary of the item; selecting and

reading passages of the text; and selecting and obtaining additional information

from reference sources; determining the main subject and other characteristics that

are of interest to library users;

-    comparing the theme and content of the item with the sub-division descriptions

within the library classification system; and

-    assigning the subject code designation indicated by the classification system to the

item.

Selects and devises subject headings, explanatory summaries and cross-references for

library items for the catalogue, including articles from professional journals not

already indexed, consistent with the intent of the library system and considering the

interests of library by:

55

-    examining the material to determine the treatment given the subject, the problems

approached and the themes developed and other characteristics;

-    selecting from the Library of Congress Subject Heading Lists, or other similar

subject listings, headings suitable for bringing problems and themes treated in the

item to the attention of the library users;

% of Time

-    varying headings of the Subject Heading List or devising specialized headings

compatible with the headings already used in the catalogue;

-    composing explanatory summaries of the content of the library item; and

-    preparing catalogue records describing the item under the subject headings selected

and devised.

Performs other duties such as drawing to the attention of library users available or

newly acquired material in which they may be interested.

5

Specifications

Degree/

Points

Skill and Knowledge

1 / 88

The work requires a knowledge of the terminology, elementary characteristics and

conceptual organization of theoretical economics; of important authors, and of conceptual

distinctions implicit in the Library of Congress and other classification systems for

this subject. It requires familiarity with those areas of economics with which library

users are concerned. It requires a practical knowledge of the techniques and practices

of cataloguing and classifying library material and of reference sources in the economics

area within and outside the library, and of the relationship of cataloguing services to

public service needs.

Skill isrequired in examining information material for content, in determining the

treatment given to the subject, the problems approached and the themes developed in the

material and in summarizing this information for use on catalogue records. This skill

and knowledge is normally acquired through post-secondary school study in economics, some

private study under departmental guidance inthe area of economics associated with the

departmental responsibilities and some library experience directly related to the work.

Problem Solving

Al / 80

The work requires examining written material in the field of economics, determining the

treatment of the subject and the approaches used to problems and the themes developed,

and analyzing and summarizing this information. It also requires identifying the subject

sub-division within the library classification system from the analysis of the material

examined and allocating material to its correct place in the system by assignment of a

subject code designation. The classification system and the subject heading list form

precedents. Further guidance and advice on library principles and techniques is

available from the librarian. The work isreviewed to ensure conformity with these

principles. Problems in determining suitable classification and subject headings are

discussed with subject-area specialists in the department.

The work requires consideration of a wide area in theoretical economics and its

relationship to the conceptual breakdown of the subject classification system.

Responsibility for Contacts

Al / 24

The work requires contacts with departmental staff and librarians and library assistants

to obtain information.

Degree/

Points

Supervision

The work require demonstrating to junior support staff library techniques and the

resources of the library collection.

LINEAR ORGANIZATION CHART

LIBRARY SERVICES

Director, Library Services

LS-4

-Chief, Technical Services

LS-3

-Head, Acquisitions Unit

LS-2

-Head, Cataloguing Unit

LS-2

-Cataloguer

LS-1

-Cataloguing Assistant

SI-1

-Cataloguing Clerk

CR-4

-Chief, Reference Services

LS-3

Bench-mark Position Number: 3

Level: 1

Descriptive Title: Control Officer

Point Rating: 211

Duties

% of Time

Organizes and prepares detailed indexes and finding aids to make collections of archival

records accessible to staff and researchers, by:

40

-    ascertaining the original system of organization through an examination of the

original indexes, related records and the physical order of the collection;

-    deciding if the original organization is usable and if not, by reorganizing it

according to established systems;

-    determining if ancillary information pertaining to the records in question is correct,

and usable, and cross-referencing as necessary;

-    identifying the content of individual items by applying rules of internal evidence

and following basic research procedures;

-    matching documents to ascertain precisely the contents of a collection; and

-    determining if a relationship exists between the collection in hand and other

collections within the divisional holdings.

Selects items for preservation or destruction by:

20

-    screening heterogeneous accessions of records and, using established criteria,

separating historically valuable items from those of no historical value;

-    recommending destruction of those records having no historical value; and

-    writing brief introductory reports commenting on the general contents and condition

of collections and on important items within the collections.

Implements and maintains systems for the storage and conservation of collections and

provides information on storage methods by:

25

-    examining each assigned collection to determine the type of storage material required

(e.g., acid-free files, envelopes, boxes, etc.) and the volume of storage space

necessary;

-    monitoring the usage of storage space to identify the amount of space available for

new collections;

-    providing information to other departments, provincial archives, and private

institutions on what storage materials are available, source of supply, or how

particular storage problems are handled in the Division;

-    applying stated criteria for detecting damage or deterioration in archival items;

-    separating those items falling within the criteria; and

-    recommending conservation treatment in consultation with the Chief Archivist.

% of Time

Provides reference service in response to verbal and written requests from researchers,

publishers, government officials, television and film producers, private institutions and

the general public by:

10

-     ascertaining the needs of the researcher and clarifying the request;

-     searching for, locating, accumulating and showing the requested items; and

-     making a final selection of items, preparing descriptive memoranda when necessary,

providing verbal replies, or drafting written replies.

Performs other duties such as preparing statistical and progress reports and assisting in

training of Divisional staff.

5

Specifications

Degree/

Points

Skill and Knowledge

1 / 88

The work requires a general knowledge of the history of Canada and of general archival

techniques and practices; specialized knowledge of the techniques for the archival orga­

nization of paper and/or non-paper records, knowledge of the general criteria governing

the selection of records for their historical value and archival retention, knowledge of

the past, current and potential uses of these records.

Skill is required in assessing collection arrangements, the location and content of

descriptive information, and the physical aspects of archival records. Skill is also

required in recognizing the subject content, nature and historical value of items and in

identifying the needs and interests of researchers. Further skill is required in guiding

others in performing similar organizational and indexing tasks, on other collections.

Some writing skill is required in the preparation of evaluation reports and general

introductions to collection content.

The skill and knowledge is normally acquired by completion of post-secondary school

studies in Canadian history, experience in archival or research units, in-service and

on-the-job training in archival principles and techniques and some experience in

organizing and indexing.

Problem Solving

Al / 80

Problems are solved within the framework of established guidelines of the Section and the

usual practice of the Division.

Organization, indexing and finding aid preparation is done by following established

guidelines and the original state of each particular collection. Initiative and

Judgement is required in facilitating access to the collections by staff and researchers.

The complexity of the subject area requires the identification of the relationship of a

particular item to an occurrence, place, personality, or thing, and to the collection and

subject field as a whole and by comparing the material to similar items already

evaluated in other collections.

Reference work involves determination of researcher's requirements and of the existence

and relevance of particular documents or information to those requirements.

Degree/

Points

Responsibility for Contacts

A2 / 43

Contacts are made with departmental professional and support employees and members of the

general public to explain the organizing, indexing, and finding aids of collections and

to give and receive administrative information. Periodic contacts with researchers, the

general public and private donors are to discuss and provide information about known

sources, references and various finding aids.

Supervision

The work requires demonstrating tasks to other employees and occasionally overseeing

clerical operational staff working on individual projects.

LINEAR ORGANIZATION CHART

DOCUMENTATION AND CONTROL

Division Director

SM

-Chief Archivist

HR-3

-Senior Archivist

HR-2

-Archivist

HR-1

-Archival Assistant

SI-2

-Control Officer

SI-1

-Archival Clerk

CR-4

-Clerk/Receptionist

CR-3

Bench-mark Position Number: 4

Level: 2

Descriptive Title: Economic Analysis Assistant

Point Rating: 304

Duties

% of Time

Prepares technical, economic, biological and physical data for use in papers and reports

relating to agricultural production models, farm production economics and agricultural

policy by:

60

-    reviewing market summaries, industrial publications, professional journals and

technical literature in order to identify information such as machinery prices, and

crop and livestock statistics;

-    contacting industrial equipment and retail outlets and provincial agricultural

engineers and agricultural representatives to obtain price information and technical

specifications;

-    contacting provincial agricultural extension staff and farmers to obtain biological,

physical and economic data such as time and motion studies of farm activities, hay

cutting, drying and harvesting times, weather data and quantity and quality of crop

harvested; and

-    selecting appropriate scales and preparing the data in a graphical form suitable for

publication.

Conducts computer analyses of agricultural production data to provide information for

calculating agricultural cost of production, developing and evaluating agricultural

policy, evaluating research priorities and for publications by:

20

-    writing, coding and entering computer programs and data of mathematical models for

both economic analysis and simulation into remote and local computers;

-    writing and maintaining a Users Manual which incorporates changes in operating

procedures as required;

-    maintaining and manipulating disc and tape files on local and remote computers in

order to obtain listings of computer job outputs and programs on file;

-    initiating computer job execution on local and remote computers via terminal in both

interactive and batch modes;

-    checking computer programs for logic, accuracy and efficiency and correcting both

syntax and logical errors in order to ensure the validity of published results; and

-    verifying that computer programs perform the required functions and where necessary

taking appropriate corrective action to modify the programs accordingly.

Provides consulting services and instructions on the use of local and remote computers to

station professional and support staff by:

15

-    operating the computer including preparing and maintaining all required documentation

including user manuals and, changing the operating system as required to incorporate

the latest technological developments;

-    contacting suppliers to arrange maintenance of manufacturer supplied computer

hardware and software;

% of Time

-     operating station computer reservation and borrowing systems and distributing

magnetic discs for data storage to station users;

-     liaising with the on-Station statistician or regional statistician, Statistical

Research Service, Data Processing Division, and computer service organizations to

help station users solve their EDP problems; and

-     installing and maintaining manufacturer supplied software.

Performs other duties such as serving on the Station Computer Liaison Comittee, ordering

computer supplies and maintaining office files.

5

Specifications

Degree/

Points

Skill and Knowledge

2 / 127

The work requires knowledge of agricultural production in order to locate and assess the

suitability of data to be used as economic, biological, physical and technical input to

systems; computer operation and programming and mathematical modeling of agricultural

production systems. Skill is required in selecting and evaluating data and presenting it

in an appropriate graphical fashion. Skill is required in instructing personnel in the

operation of computer equipment, and the provision of a consultative service to the

employees of the Research Station. Skill and knowledge are normally acquired through

post-secondary school study in agribusiness, computer programming and statistics,

on-the-job training and experience directly related to the work.

Problem Solving

A2 / 134

The work requires selecting and evaluating data for use in developing mathematical models

and modification of software as required to permit evaluation of the agricultural produc­tion

systems. Data evaluation includes consideration of the characteristics and

interrelationship of agricultural production systems involving the use of readily

available production data and reconciling these with experimental data gathered from

research studies and projects. The work also requires evaluation of computer hardware

and software needs for computer users at the Research Station.

Responsibility for Contacts

A2 / 43

Regular contacts are made with provincial agricultural engineers and representatives to

discuss and obtain technical specifications, and with farmers to obtain biological,

physical and economic data.

Supervision

There is an occasional requirement to show other employees how to use station computing

facilities.

ECONOMIC ANALYSIS ASSISTANT

Director

EX-2

-Section Head, Forage/Livestock

SE-RES-2

-Economist

ES-4

-Economic Analysis Assistant

SI-2

Duties

% of Time

Provides a library information awareness service in the field of transportation to meet

the needs of clients involved in policy, planning and research programs, by:

40

-    identifying activities which might require the support of a current awareness

service, i.e., new programs, project or policy committees, etc.;

-    advising program directors, policy advisors and other potential clients, of the

availability and content of internal and external information services;

-    scanning professional journals, technical reports and publications, or by visiting

other resource centres to identify developments in the field, or to locate other

potential sources of information;

-    developing subject profiles for clients and periodically reviewing and updating

them;

-    reviewing the content of new data bases and assessing their suitability and use for

the subject field and recommending their acquisition;

-    attending library management meetings to present a technical view-point on various

proposals;

-    drafting and monitoring the application of procedures for the distribution of

subject profiles to clients by support staff.

Provides an information research service in the field of transportation planning and

engineering using both computerized and manual information retrieval methodologies, by:

50

-    clarifying the precise nature, scope and extent of the information required by a

particular reference request;

-    consulting with the reference librarian on requests which cover more than the

subject field and determining the treatment;

-    structuring search strategies; applying a variety of controlled vocabularies;

analyzing and evaluating the results of searches; modifying the searches as

required;

-    analyzing the information available and selecting items to be retrieved from the

collection, or to be borrowed from other sources;

-    evaluating the identified material for content and selecting the material relevant

to the request;

-    drafting replies to requests for technical information.

Performs other duties such as:

10

-    training or providing advice to clerical staff;

-    representing the library on departmental committees;

% of Time

-     providing input into systems design and standards;

-     presenting and explaining proposals and recommendations to library management.

Specifications

Degree/

Points

Skill and Knowledge

2 / 127

The work requires a broad knowledge of the transportation field, with particular emphasis

on transportation planning and management. It requires a knowledge of developments in

the subject area and of the terminology used to characterize the latest concepts in the

main and related disciplines. It requires a thorough knowledge of the information

sources and computer-based retrieval systems that are available, the principles upon

which they are structured, and the various systems used to access the contents. A

knowledge of the information resources of other libraries, resource and documentation

centres is required. The work also requires a knowledge of departmental programs,

objectives. and goals, particularly in relation to the information support that is

required for policy analysis and decision-making. The work requires skill in

anticipating the changes and developments in the documentation of the subject area, in

analyzing and interpreting requirements for information, in formulating searches on

computer-based retrieval systems and in applying a variety of systems for vocabulary

control. The work also requires skill in bibliographic research using a variety of

sources and media and in analyzing, evaluating and documenting the information collected.

This knowledge is normally acquired by post-secondary education in computer

science/library technology and several years of experience in the subject field.

Problem Solving

A2 / 134

Initiative and judgement are required in analyzing specific information needs and

constructing search strategies to locate the required information. Some searches require

the adaptation or the modification of search patterns or processes to locate obscure

information. The complexity of the subject area requires the consideration of such

aspects as the location, extraction and evaluation of the data contained in various data

bases; the overlap of data between data bases; the changing terminology within the

subject field; evolving data base structures; the cost; and the urgency of requests.

Contacts

A2 / 43

The work requires contacts with senior program and research officers in the department to

discuss and clarify requirements for information. Clients of the information retrieval

service also include economists, statisticians, planners or engineers from other federal

departments or other levels of government, representatives from private sector agencies,

university professors, consultants, students or members of the general public.

Supervision

There is no direct supervision involved in this position; there is an occasional

requirement to train other staff members.

LIBRARY SERVICES

Director, Library Services

LS-5

-Chief, Technical Services

LS-3

-Head, Cataloguing Unit

LS-2

-Head, Acquisitions Unit

LS-2

-Chief, Information Services

LS-3

-Reference Librarian

LS-2

-Library Technician

SI-1

-Information Specialist

SI-2

-Head, Circulation Unit

LS-2

-Circulation Clerk

CR-3

-Circulation Clerk

CR-3

Bench-mark Position Number: 6

Level: 2

Descriptive Title: Specialist, Oral Literature

Point Rating: 313

Duties

% of Time

Classifies lyrics of English and French folk songs, folk tales and legends in order to

provide a source of information for users of Centre's archives, by:

55

-    analyzing the theme and content of the song, tale, legend, etc.;

-    determining the appropriate form of catalogue entry;

-    researching published and unpublished sources for additional or missing information;

-    designing or modifying an appropriate classification system;

-    preparing details such as form of catalogue entry selected, reference sources,

cross-references, etc. for the information of future users;

-    composing summaries of the content of collections classified; and

-    reporting to the Curator difficulties encountered in the application of selection

criteria or classification systems.

Provides a reference service for students, researchers and the general public to assist

them in locating and using material in the Centre's collections, by:

10

-    determining the interests and needs of the enquirer;

-    searching through classified and unclassified material to locate items;

-    answering questions on the operation of the Centre's programs; and

-    preparing summaries, reports, etc. in response to requests.

Verifies the quality and completeness of transcriptions of French and English oral

literature prepared by temporary staff, by:

10

-    prioritizing work to be undertaken;

-    explaining standards to be met and procedures to be followed;

-    demonstrating the use of archival references, guides and indexes available; and

-    correcting and reviewing work completed.

Edits volumes of texts in Oral Literature to ensure conformity with established criteria,

by:

20

-    selecting and arranging material and information related to the subject;

-    writing introductions, explanations, comments and interpretations;

-    comparing the information gathered and prepared against requirements, similar texts

and other information; and

-    recommending changes and additions to improve content and clarity.

Performs other duties, such as training other employees, recommending acquisition of new

material, reporting inadequacies in retrieval and storage systems, etc.

5

Specifications

Degree/

Points

Skill and Knowledge

2 / 127

The work requires a knowledge of Canadian folk culture, its history, evolution and

theories, and of the ways in which this culture is expressed in folk songs, stories,

legends, and other types of oral literature. It also requires a knowledge of electronic

and manual record keeping principles, procedures and practices and of the international

classification systems used to classify the various types of oral literature. Skill is

required in quickly and accurately assessing the contents and historical significance of

oral literature, identifying the needs and interests of researchers and in devising

storage and retrieval systems to meet these needs. This skill and knowledge is usually

acquired by post-secondary school studies in Canadian history and several years experience

in a related subject field.

Problem Solving

81 / 133

The work requires determining and appraising the contents of oral literature against

established selection criteria and classifying contents in accordance with national and

international classification systems. It also requires determining the individual needs

of researchers, searching for, locating and identifying factual material and evaluating

the relevance of the material to requirements. Judgement is required in determining the

need for modification or adaptation of classification systems to suit specific needs,

within the general framework of the Centre's programs.

Responsibility for Contacts

A2 / 43

Daily contact isnecessary with the Centre's staff, researchers and support staff.

Frequent contact is also required with the staff of other divisions and other government

departments, various public and private agencies, other folk culture specialists and

students, and the general public in order to discuss and identify their needs and

interests and provide the appropriate information.

Supervision

A / 10

The position is required to supervise students undergoing training in the Centre's

archives and temporary staff engaged for specific oral transcription projects.

LINEAR ORGANIZATION CHART

SPECIALIST ORAL LITERATURE

Chief, Canadian Center for Folk Culture Studies

HR-4

-Specialist, Oral Literature

SI-2

-Transcription Clerks (2 Terms PYs)

CR-3

Bench-mark Position Number: 7

Level: 2

Descriptive Title: Agricultural Statistics Officer

Horticultural Crops

Point Rating: 313

Duties

% of Time

Co-ordinates and participates in the planning, implementation and maintenance of programs

involving the collection, analysis and publication of horticulture and food statistics by:

40

-     assessing the capabilities of respondents to provide consistent and valid data;

-     revising and/or designing new questionnaires and making recommendations to the Unit

Head;

-     reviewing data elements in relation to user requirements and recommending changes,

additions, or deletions;

-     suggesting and implementing new procedures designed to increase response rates (i.e.

questionnaire re-design);

-     implementing appropriate changes to the processing activities (i.e. editing, coding,

data capture, tabulating and publishing);

-     liaising with service areas to ensure the scheduling of various activities is carried

out in a timely and efficient manner;

-     determining the potential of automation and data integration in using micro-computers;

-     advising on the sample to be used for surveys and ensuring that it is representative

of the industry;

-     reviewing and approving respondents lists; and

-     recommending changes to the content of publications (i.e. deletion, expansion and/or

addition of tables).

Analyzes and reviews past and present data in order to improve and expand the series and

participates in the development of definitions related to the measurement and estimate

of data by:

20

-     appraising source data to determine limitations in its use due to deficiencies in

coverage and methods of compilation;

-     reviewing weighting factors and recommending changes;

-     studying data prepared by other areas to determine its suitability for food and

horticultural statistics, and devising and recommending methods by which it can be

employed;

-     devising methods to be applied in making estimates designed to improve inadequate

data and/or to correct inconsistencies in data; and

-     revising historical estimates to achieve compatibility with data obtained from the

quinquennial Census of Agriculture.

% of Time

Maintains communications with officials at all levels within the department, of other

federal departments and of provincial government departments, and with executives of

trade associations and private industry to facilitate the collection and dissemination of

reliable information by:

20

-     responding to requests for data and information on survey procedures;

-     advising users on the significance of the statistics generated in the Unit;

-     conducting correspondence with respondents to determine their capabilities to supply

information and to explain surveys;

-     liaising with users to discuss developing areas and to gain their co-operation in

future surveys;

-     monitoring research findings and studying publications and journals to keep informed

of industry developments; and

-     attending conferences, seminars and meetings to explain the units programs.

Supervises support staff engaged in the editing and compilation of data by:

15

-     preparing and maintaining instructions for subordinate staff;

-    ensuring that the work is performed in accordance with established quality standards;

and

-     scheduling work flow to ensure effective utilization of staff.

Performs other duties such as preparing special reports, writing procedures, etc.

5

Specifications

Degree/

Points

Skill and Knowledge

2 / 127

The work requires a knowledge of the structure, organization and development of the

horticultural and food industries in Canada, as well as a knowledge of the administration,

marketing and other trade practices in use in different regions of the country. Knowledge

is required of the theory and techniques of conducting census type and sample surveys in

the Agricultural sector, as well as of the methods and procedures used to obtain, adjust,

present and evaluate data on horticultural crop production and stocks. Knowledge is

required of electronic data processing techniques involved in the capture, manipulation

and retrieval of large volumes of data, as well as of the capabilities and limitations of

micro-computer processing in a statistical environment.

Skill is required in applying definitional and classification systems and in data

collection and evaluation, in order to ensure that results reflect actual industry condi­tions and to recommend changes and improvements in procedures. Developments in the

subject area, the requirements of users and technical and human resource constraints must

all be assessed when devising and initiating new or revised collection programs. Skill

is also required in compiling survey and supplementary data required by users; and in

identifying and using various micro-computer software packages.

This skill and knowledge is normally acquired by post-secondary school study in

statistics, economics and business administration, on-the-job training and experience

directly related to the work.

Degree/

Points

Problem Solving

B1 / 133

Initiative and Judgement are required in evaluating the data which is variable due to the

scope and diversity of the horticultural and food industries in Canada, and the variety

of conditions under which it is collected (surveys, censuses, administrative records,

etc); in identifying inconsistencies in current and historical series; and in determining

the need for changes to specifications, definitions and processing procedures.

There is a requirement to identify and undertake the evaluation of new sources of

information, and to develop and implement changes and improvements in the collection and

processing of data. The analysis and evaluation of data involve consideration of changes

and interactions within the subject area.

The subject area is well defined and change normally occurs gradually over a period of

time. Marketing and distribution practices vary from province to province, but the

underlying methods and concepts are consistent. Problems are solved within the context

of the Section's overall program, which is well-established because of its recurring

nature.

Responsibility for Contacts

A2 / 43

The work requires contact with officials of federal and provincial departments and

agencies, and trade producer associations, to identify their statistical requirements and

to explain the uses and limitations of data. Contact is also required with representa­tives

of the horticultural sector to explain survey requirements, identify their

capabilities to supply data and arrange satisfactory collection procedures.

Supervision

A / 10

There is a requirement to supervise up to six clerical staff performing similar tasks by

instructing in work procedures and techniques, checking work in progress and reviewing

overall standards of quality.

Bench-mark Position Number: 8

Level: 3

Descriptive Title: Technical Assistant

Social and Economic Studies

Point Rating: 396

Duties

% of Time

Locates, collects and evaluates, as assigned by a Research Economist, social and

demographic data from various sources within and external to the department by:

60

-    determining the most appropriate method of obtaining the data, assessing the

technical difficulties of such a method, and developing data collection and

extraction procedures;

-    liaising with professional and technical staff to obtain information and to discuss

incomplete or inconsistent data;

-    examining source data to determine limitations in its use due to deficiencies in

coverage and methods of compilation;

-    assessing the concepts and definitions applied to the source data against the intent

of the research project;

-    devising methods to determine the reasonableness of the data, whether anomalies and

unexpected trend exist within the data, whether the data fall within expected ranges,

whether there are missing data; and

-    writing progress and final reports on assignments with recommendations on the use

and application.

Plans and organizes the retrieval and manipulation of the data for research or

developmental projects, lays out and produces charts and tables and conducts a preliminary

analysis of the data by:

20

-    choosing and using the appropriate high level programming language (FORTRAN, PL/1,

etc.), utility programs (TPL, STATAPE, etc.) or statistical analysis programs (SAS,

SPSS, BMPD, etc.) to retrieve the data;

-    performing necessary manipulation (e.g. using ratios, means, multivariate analysis,

non-standard computations used in modelling, etc.) and producing the output required;

-    undertaking the more complex compilation and manipulation of data in hard copy form,

and special calculations required for correlation tests etc.;

-    reviewing the output to verify that no errors exist due to programming and

classification in the original data; and

-    designing the chart and table output to indicate the relationships of interest in

the data, and producing such charts and tables, either manually or using the

appropriate software.

% of Time

Determines and utilizes the appropriate software or methods for accessing various data

files, creating research data files, manipulating large files and accepts responsibility

for other aspects of managing computer files used in research by:

15

-     examining existing, proposed or new software programs and systems to determine their

feasibility and adaptability to the needs of the area;

-     assessing the relative advantages and disadvantages of various kinds of file

structures and choosing the file structure for a particular purpose;

-     using utility programs (TPL, STATAPE, F-SPLIT, etc.), high level languages (FORTRAN,

PL/l, etc.) or statistical analysis packages (SAS, SPSS) in data processing

applications; and

-    establishing maintenance procedures for research files, and applying the principles

of file management to the maintenance, updating and manipulation of computer files.

Performs other duties such as proofreading publications, representing the Division in

technical meetings, seminars and cooperative projects within the bureau, etc.

5

Specifications

Degree/

Points

Skill and Knowledge

3 / 166

The work requires a knowledge of a variety of statistical techniques and definitions and

a general appreciation of the underlying statistical and economic principles and concepts

used in the collection, manipulation and evaluation of social data. The techniques

include those used in calculating various experimental indexes, regression analysis and

other multivariate analysis. The concepts themselves are often subject to modification

by economists. The work requires a good working knowledge of information processing,

data-base management, file structures and high level programming languages such as PL/1,

FORTRAN and COBOL, and some statistical analysis software.

Skill is required in selecting and evaluating and acquiring data from a variety of sources,

identifying variations in the data and applying techniques to reconcile and present data

(eg. computer graphics). Skill is also required in working with senior officials of

federal and provincial departments and agencies to identify data, discuss limitations and

arrange acquisition.

This skill and knowledge is normally acquired by post-secondary education in economics,

statistics and computer sciences together with directly related experience in computer

based statistical operations.

Problem Solving

82 / 187

The work involves locating micro and aggregate data to be used in a wide variety of

non-recurring social research and analysis projects into such aspects as employment and

training, language, demography and regional disparities. It requires evaluating the

data, which are often variable due to different concepts and definitions and the

conditions under which they are collected and stored, for consistency, reliability and

appropriateness. Typically each project employs different data sources and techniques.

The location, assessment and development of procedures to collect, manipulate and present

the data are performed within general guidelines and instructions and there is a

requirement to solve day-to-day operational problems.

Degree/

Points

The complexity of the work involved includes such aspects as accessing computer files

from a number of different sources; creating research data files; transferring data among

different types of equipment; applying statistical analysis packages on large and complex

data files; writing programs in high level languages for non-standard analyses as

developed by the Research Economist; checking for inconsistencies in data sources;

reviewing output for errors; and conducting graphical analyses and producing

illustrations.

Responsibility for Contacts

A2 / 43

Contacts are made with departmental professional and technical staff to obtain information

and to discuss problems or inconsistencies in the data. The work also requires contacts

with provincial government and other data sources outside the department to locate and

obtain data or additional information.

Supervision

There is an occasional requirement to show other employees how to perform tasks.

Duties

% of Time

Collects, compiles and evaluates statistics on development assistance, international

trade, commodities and numerous aspects of developing countries such as labour, produc­tion

and employment, for the formation of data banks and for use in the analytical work

of the Policy Branch by:

35

-    studying detailed specifications of the characteristics of statistics for information

and for analysis;

-    locating sources of statistics in several fields of economics, and by examining the

suitability of each source;

-    evaluating statistics with respect to their original source, scope, methods of

compilation, concept, limitations, definition and reliability;

-    developing procedures for collecting, extracting and verifying statistics;

-    designing and producing regular and special tabulations and diagrams;

-    advising the Chief Statistical Officer and individual subject-matter experts on the

development of new sources and data; and

-    writing reports explaining the origins, concepts, definitions and reliability of

statistics provided.

Conducts analyses and calculations using practical statistical methods and techniques for

use in studies by subject-matter experts and advisers by:

60

-     consulting subject-matter experts to clarify their requirements;

-     studying standard statistical techniques such as measures of dispersion or

association and special techniques developed within the Policy Branch;

-     assisting in the development and testing of new methods and techniques;

-     applying existing and new methods and techniques to analysis being conducted;

-     designing work-sheets, compiling tables and diagrams complete with sources, and by

verifying sources and procedures; and

-     verifying completed calculations for conformity to the procedures prescribed,

internal consistency, significance and accuracy.

Performs other duties such as assisting in conduct of surveys and training part-time

employees.

5

Specifications

Degree/

Points

Skill and Knowledge

3 / 166

The work requires a knowledge of the department's current and prospective programmes of

development assistance. It requires a knowledge of particular studies planned and in

progress by the subject-matter experts and advisers of the Policy Branch, and of the

statistical requirements of each project. It requires developing a knowledge of many

institutional sources of statistics throughout the world on development assistance;

developing countries, and different aspects of their economies; and on international trade

and commodities. It requires a knowledge of techniques for collecting and evaluating

statistics and developing statistical series. It requires knowledge of techniques of

statistical analysis and computation such as measures of dispersion and association, and

of the operation of computer utility programs.

Skill isrequired in creating, selecting and testing data from many sources throughout the

world, and in evaluating aspects such as scope, reliability, etc. It entails skill in

maintaining liaison with institutions supplying original data in order to be aware of

developments, particularly of new or modified data.

The analytical work requires skill in practical methods and techniques such as tests of

significance and in operating calculating equipment.

This skill and knowledge is normally acquired by post-secondary school study in

Statistics and Economics.

Problem Solving

B2 / 187

Initiative and judgement are required in consulting with subject-matter experts to

identify specific data needs in terms of type and quality, and to understand the final

use of statistics and calculations; in locating sources, investigating the quality of

reliability of data with respect to the original source, concept, definition, etc., in

relation to the use and to the concepts and definitions specified by the expert; and in

studying existing elementary techniques of statistical analysis and computation in order

to apply them to the given problem, with adequate provisions for verifying that each

stage is correctly followed and consistent.

The work involves providing statistics from a wide range of original and secondary

sources, both from inside Canada and outside Canada, such as international institutions

(e.g. the GATT; OECD, World Bank) and developing countries directly or through its field

staff. The data are available in a variety forms (e.g. printed tables, computer files,

etc.). The work entails collecting statistics for three data banks by examining the

availability of data, the original sources, concepts and reliability of large numbers of

statistical series; maintaining correspondence and supplying a variety of tabulations to

meet both recurrent and special analytical needs.

Responsibility for Contacts

131 / 52

The work requires contact with experts and advisers within the department to assess their

needs for statistics and to explain and resolve problems related to the processing of

data.

Degree/

Points

The work also requires establishing and maintaining liaison directly or through

correspondence with officials in a large number of international institutions or organiza­tions in order to obtain information about all relevant aspects of the statistics.

Supervision

A / 10

There is a requirement to supervise one employee engaged in entering data and preparing

input forms for computer programs used in International Organizations.

Duties

% of Time

Investigates and determines title to five categories of Crown Land, so that these lands

may be established as National Parks, National Historic Parks, Recreation Areas, or may

be disposed of in accordance with land-use requirements of the Department by:

40

-     researching and evaluating archival and current records, records of provincial Land

Title and Land Registry Offices, Privy Council Office, Parliamentary Library, Supreme

Court of Canada Library, records of federal and provincial Surveyors General and

other offices;

-    contacting park planners, historians, solicitors, land surveyors and officials in

land titles registration offices in order to obtain information and/or assistance in

the interpretation of documents, legal acts, etc;

-    studying and analyzing past and existing legislation, interpreting documents and

examining land survey plans to determine their effect on the assigned project;

-    preparing land status reports identifying land title problems and land survey

irregularities, and making recommendations on resolution; and

-    summarizing the effects of legislation and documentation on land titles in order to

compile Land Title Abstracts.

Resolves problems relating to land title and land survey irregularities, verifies title

to lands owned or previously owned by the Crown, serving among others, federal, provin­cial

and municipal governments; federal and provincial land surveyors; solicitors with the

federal Department of Justice; solicitors representing the public, and the general public

by:

35

-    selecting evidence for Court proceedings to resolve land title problems or other

issues dependent on land title;

-    identifying the category of land to ensure that the history and legislation specific

to the category are applied;

-    identifying the type of problem, i.e. whether land title, survey, documentation or

authorization;

-    studying legal opinions to determine whether they relate to a similar problem;

-    contacting solicitors, land surveyors representing all levels of government, or

representing clients in the private sector, and Land Titles or Land Registry

officials, in order to obtain and clarify information, obtain legal opinions, and

assistance in interpretation of documents; and

-    preparing land status reports, identifying problems relating to land title survey

irregularities and making recommendations for resolution.

% of Time

Prepares submission for Privy Council approval setting aside lands as National Historic

Parks in accordance with the National Parks Act by:

25

-    ensuring that title to the lands meets the qualifications necessary for National

Historic Parks status;

-    ensuring that the conditions of any existing federal/provincial agreements relating

to the specific Parks have been complied with;

-    procuring legal land descriptions and compiled survey plans from the Surveyor

General's Office, ensuring that copies of all researched documentation covering lands

to be included in the Park are provided and that previous related survey plans are

identified;

-    ensuring that the correct name under which the Park is to be known is obtained, by

contacting departmental historians;

-    drafting covering submission to Council for preliminary approval of Legal Counsel and

the Privy Council Office in accordance with the Statutory Instruments Act;

-    preparing final submission for the Minister's signature;

-    obtaining from historians, a briefing on the history of the specific Park to

accompany the submission; and

-    distributing resultant Order in Council to appropriate Regional Office, the Surveyor

General's Office and to the National Historic Parks Branch, notifying them of the

legal status of the land so set apart as a National Historic Park.

Specifications

Degree/

Points

Skill and Knowledge

3 / 166

The work requires a practical knowledge of the history of Canada, and archival research

procedures as well as of land title and land registry methods of land registration.

Knowledge is also required in law matters to select evidence for Court proceedings and to

study legal opinions.

Skill isrequired in interpreting documents and legal survey plans, in drafting legal

documents, writing reports and preparing correspondence related to land title matters.

Skill isalso required in maintaining good relations with all who are contacted because

of the sensitive nature of land title problems.

This skill and knowledge is normally acquired by post-secondary school study in History

or Law combined with experience in processing land transactions.

Problem Solving

B2 / 187

Initiative and Judgement are required to identify and resolve land title problems and

land survey irregularities and when researching and evaluating archival and current

records to ensure that all documents affecting assigned project within a specific

category of land are obtained.

Degree/

Points

The nature of the work requires extensive and thorough searches of archives, registry

records, land surveyor records, etc., in order to ensure all available information has

been obtained. It involves reviewing legislation, documents and survey plans to

determine the similarity between cases and the need to modify approaches to suit the

specific requirements of individual cases. Direction is available from a Senior Land

Titles Reseacher when making recommendations on the solution of difficult or irregular

cases.

The subject area is sub-divided because of the different categories of land and the

widespread interest in its ownership and use. Information is not always readily

available or is frequently incomplete or inaccurate, requiring researching and evaluating

archival and current records to ensure that all documents affecting the work are

obtained.

Responsibility for Contacts

B2 / 71

Contacts are made with Park Planners, Historians and Senior Administrators regarding

defining park boundaries, the history of certain parks and in resolving a variety of other

issues. The work also requires contacts with solicitors and land surveyors representing

all levels of government or clients in the private sector; with Land Titles Registrars in

all of the provinces; and with the general public in resolving land title problems, land

survey matters and the drafting of legal documents.

Supervision

The work requires occasional supervision of temporary staff or summer students when they

are employed for special short term projects.

Bench-mark Position Number: 11

Level: 3

Descriptive Title: Para-Legal Specialist

Point Rating: 424

Duties

% of Time

Researches and prepares evidentiary material to assist Counsel in the preparation of

cases for trial by:

45

-    analyzing and assessing nature and extent of cases submitted to determine issues of

litigation;

-    meeting with client departments to review and discuss specific aspects of the case;

-    reviewing relevant issues of law and recommending action, i.e. degree of liability

Crown should accept or the quantum of damages that should be recovered or paid,

etc.;

-    carrying out on-site investigations (e.g. motor vehicle accidents), selecting

evidence and producing affidavits to obtain such evidence from government

departments, agencies, private organizations and/or individuals;

-    drafting documents such as pleadings, interlocutory proceedings, arguments, etc.;

-    analyzing documents relied upon by the other parties involved to determine items

relevant to issues and incorporating those documents within Crown documents system;

-    negotiating with representatives of other party to determine if compromise on a claim

is feasible;

-    assisting in planning strategy by submitting recommendations to Counsel as to

suitability of witnesses/documents and in ensuring that transcripts/witnesses

documents are available as required;

-    organizing documents through various phases of litigation action.

Handles claims from the initial investigations through negotiations to the actual

collection, including preparation and presentation of cases in Small Claims Court by:

45

-    writing various legal documents, i.e. statement of claims and defence, motions, writs,

etc.;

-    searching land title registry to determine ownership of property and assets and

establishing a debtor's worth;

-    negotiating pre-trial settlement in lieu of proceeding to trial;

-    interviewing witnesses, writing witnesses' statements and preparing witnesses for

trial;

-    conducting trial at Small Claims Court, cross examining witnesses presenting argument

on behalf of the Attorney General and negotiating repayment plans as required;

-    preparing for and conducting Show Cause Summons if debtor defaults on payment.

% of Time

Develops and maintains records and administrative systems to ensure the efficient control

of the legal operations by:

5

-     designing and controlling systems with respect to limitation dates and deadlines

imposed in accordance with The Limitations Act and the rules of the various Courts;

-    maintaining records of all documents produced and served and all records of judgments

obtained;

-    reviewing trial dates with the Courts to ensure parties involved are notified and

available and legal file is complete;

-    preparing and initiating collection action on judgments, having bills of costs taxed

by the Court and ensuring the judgments and executions have been filed in the

appropriate counties;

-    instructing bailiffs and sheriff's officers to commence collection action and

approving for payments, charges on behalf of client departments;

-    writing and signing demand letters explaining obligations to debtors and providing

calculations of amounts outstanding prior to and subsequent to judgment's

proceedings.

Performs other duties such as acting as Commissioner of Oaths, taking affidavits, and

sharing supervision of the work of one secretary.

5

Specifications

Degree/

Points

Skill and Knowledge

3 / 166

The work requires a good knowledge of federal/provincial legislation (i.e. Motor Vehicles

Act, Insurance Act, Bankruptcy Act, Contract Act, etc.) and the ability to interpret this

legislation and apply it in claims by or against the Crown arising out of property damage,

personal injury, motor vehicle accidents, etc. It also requires a knowledge of courtroom

procedures, rules of evidence and the ability to plead a case before the Small Claims

Court as well as knowledge of legal principles and an understanding of how the judgments

rendered in certain court cases are to be applied to specific legal situations. Skill is

required in researching and analyzing information to determine nature and extent of

cases. Skill is also required in negotiating settlements favourable to the Crown and the

ability to write reports, memoranda and other legal documents.

Problem Solving

B2 / 187

The work requires initiative and judgement in analyzing and assessing the nature and

extent of cases submitted, in selecting relevant case material and in determining issues

of litigation. Judgement is also required in negotiating the degree of liability Crown

should accept or the quantum of damages that should be paid or recovered. In cases where

Crown seeks to recover a debt, negotiations are delicate in nature and discretion must be

exercised; whenever possible, unnecessary litigation should be avoided. Precedents are

not available in every instance; unusual problems may be referred to legal counsel. The

work involves a variety of litigation issues which requires the analysis and assessment

of a number of provincial/federal legislation. It requires interpretation of legislation

and its application in various courts (federal, provincial, municipal).

Degree/

Points

Responsibility for Contacts

B2 / 71

Contacts are made with lawyers in private firms to negotiate compromise on claims,

discuss certain legal issues and negotiate payment plans, etc. These contacts require

discussion, explanation and elaboration. Contacts are also made with departmental

professional staff as well as with the general public (witnesses) regarding

cases/interviews and cross-examinations.

Supervision

There is no continuing requirement for supervision.

LINEAR ORGANIZATION CHART

PARA-LEGAL SPECIALIST

Senior Counsel, Civil Litigation

LA-2

-Senior Para-Legal Specialist

SI-4

-Para-Legal Specialist

SI-3

Duties

% of Time

Controls the collection and processing of statistical information for established surveys

of the three levels of government (federal, provincial and municipal) as well as public

and private institutions, on the financing of all levels of education by:

40

-    devising and maintaining procedures for the collection, editing, compilation and

tabulation of information;

-     reviewing and revising survey questionnaires, guides and related forms;

-     liaising with service divisions to schedule such activities as data conversion,

tabulating, forms design and printing, and translation;

-    contacting representatives of respondent organizations to obtain additional

statistics or explanations regarding changes in data content;

-     evaluating the reasonableness and validity of reported data against standards and

assessing the effectiveness of processing operations;

-    writing reports explaining the survey processing systems and suggesting alternatives

and improvements; and

-     supervising and assigning work to a group of junior technical support staff engaged

in the initial assessment and manipulation of data.

Initiates the development and maintenance of data bases for all levels of education

financial statistics including a system on Education Price Indices and another covering

federal expenditures in support of education and training by:

25

-     setting up and acting as head of departmental project teams to undertake development

of new or modified data systems;

-     writing "Detailed Statements of Requirement" for use by computer analysts and

programmers in revising processing of existing surveys or in automating new surveys;

-     specifying, in consultation with the Chief of the Section, the type of data and

their levels of aggregation to comprise the data base as well as the statistical and

analytical tables to be generated;

-     assessing the impact of additional data processing requests on schedules and

suggesting alternative outputs;

-     liaising with Prices Division (in the case of the Education Price Index) to amend

the methodology when necessary; and

-     up-dating the data bases to reflect historical trends in light of changes in data

presentation.

% of Time

Manages the acquisition and processing of data for a financial information system,

operated on a cost recoverable basis, for the Association of Atlantic Universities by:

15

-     coordinating the production of input documents, the collection of data, the

computerized processing of data and the production of the related reports and

tables;

-     acting as the liaison between the Association of Atlantic Universities and the

department concerning the operation of the system;

-     representing the department at meetings of the Association of Atlantic Universities

Business Officers (AAUBO); and

-    participating at meetings of the AAUBO Accounting Research Committee to provide

advice on the impact of proposed changes to the information system.

Provides assistance and advice to data respondents and users on the use and application

of education finance data by:

15

-    responding to telephone or written requests for data;

-    suggesting modifications or alternatives to requests for data to save costs;

-    discussing problems with respondents and recommending changes in reporting procedures;

and

-    explaining future survey developments.

Performs other duties such as studying literature related to the area, attending seminars,

preparing special tabulations, etc.

5

Specifications

Degree/

Points

Skill and Knowledge

4 / 205

The work requires knowledge of the organization and structure of the Canadian educational

system, and the role of federal, provincial, municipal and private authorities and organi­zations. It requires a knowledge of the accounting principles and practices in use in the various levels of government and both public and private educational institutions and of the methods used to record and report revenue, expenditure, enrollment and other financial and administrative information. The work requires knowledge of the statistical objectives and requirements of the education finance program and of the methods and techniques used to collect, process and evaluate data within the subject-area.

Skill is required in identifying developments and changes that affect the validity of

data-gathering and processing procedures, and in devising and maintaining computerized

operational systems. Skill is required in defining specifications and test data to be

applied when revising processing of existing surveys or automating new surveys, and in

ensuring that results are consistent with program needs. The work requires skill in

maintaining work relations with survey respondents and data users, and in organizing and

controlling the work of computer and subject-area specialists, either directly or through

project teams.

This skill and knowledge is normally acquired by post-secondary school study in

accounting, data processing or business administration, and practical experience in

statistical operations.

Degree/

Points

Problem Solving

B2 / 187

The work requires planning and controlling the collection and processing of data for

established programs, as defined by the Chief and management of the Division. It includes

assessing the processes, content and quality of reported financial and other data on

education according to reporting guidelines, classification of accounts and accounting

principles; controlling data quality through the specification of edit criteria and

procedures for manual and automated processing systems, and resolving problem cases when

data quality is questionable and normal correction and imputation procedures do not

apply. Such cases are discussed with senior finance officers of educational institutions

and agencies and require immediate decision with respect to acceptance or rejection of

respondent explanations.

The work includes the provision of technical specifications to systems analysts for the

design and development of new or revised automated systems and responsibility for testing

and accepting the final system and its related documentation. It also includes identi­fying operational problems, determining if they are data, software or computer environment

(hardware and support systems) related and determining the appropriate course of remedial

action. Advice and guidance are provided to officials of own and other organizations on

the generation and compilation of educational finance statistics - subject concepts and

definitions, operation of systems, assessment of quality, availability of data, etc.

Responsibility for Contacts

B2 / 71

The work requires contact with officials of federal, provincial, municipal and private

organizations to obtain additional information or explanations regarding data

presentation, and with data users in the public and private sectors to discuss and

clarify survey results. There is a requirement to work with internal service areas to

arrange the development of new or modified computer systems and to schedule processing

services.

Supervision

B / 30

The work requires planning and controlling the work of five junior technical officers.

This includes maintaining work standards, evaluating performance and recommending

solutions to disciplinary problems. There is also a requirement to head inter-divisional

project teams comprising members from different occupational groups (CS, MA, AS)

undertaking the long-term development of new processing systems.

Bench-mark Position Number: 14

Level: 5

Descriptive Title: Head, Systems and Data Retrieval

Centre for Justice Statistics

Point Rating: 567

Duties

% of Time

Directs the operations and maintenance of manual and automated processing systems to

produce data bases and data retrieval packages, used for the production of integrated

statistical information on the programs of the Centre by:

40

-    conferring with subject matter analysts on issues of policy, concepts, report content,

terminologies, and the objectives and priorities of surveys and programs;

-    consulting with specialists in the Technical Assistance Directorate to determine the

capabilities of federal, provincial and municipal jurisdictions to collect and

process data;

-    devising and recommending criteria and methods to rectify inadequate data and correct

inconsistencies;

-    assessing current and proposed user requirements to advise on the practicality of

implementation in the light of existing resources and surveys;

-    co-ordinating and analyzing the results of modular tests, procedural investigations

and feasibility studies;

-    directing the study of system concepts, equipment, methods and statistical processes;

and

-    designing procedure manuals and standards to be used in the editing, coding and

processing of data.

Collaborates with officials in the Technical Assistance Directorate of the Centre in the

design and development of new and revised computer and processing systems and procedures,

to ensure the compatibility between systems in use in the Centre and the respective

jurisdictions by:

20

-    analyzing both the Centre's and jurisdiction's systems, to identify common

characteristics and differences in the processing of statistics;

-     identifying areas for improvement in the Centre's systems, and recommending

modifications to ensure the continuity and compatibility of data;

-     planning, assessing and developing present and future objectives, procedures,

alternatives and resource allocation;

-     reviewing and approving detailed processing parameters, classification, coding

systems and report formats;

% of Time

-     collaborating in the development of computer specifications for new and existing

data compilation programs; and

-     evaluating the effect of technological developments on respondent operation and

production procedures.

Reviews the impact of changes in legislation, policies, administrative regulations, new

and proposed systems, on survey objectives, requirements and the production of data by:

10

-     studying trends and developments in the structure of the judicial/correctional

process to identify changes;

-     discussing alterations in legislation, administration and technology, to assess

their impact on the statistical reports and studies conducted by the Centre;

-     identifying developments in the law enforcement, judiciary or correctional agencies

affecting report production; and

-     reviewing proposals to assess the effect of changes on survey concepts and aims, as

well as on computer and manual processing systems and procedures.

Co-ordinates and controls the activities of the technical staff in the areas of systems

analysis, data capture and retrieval by:

25

-     reviewing project plans, priorities, responsibilities and recommending the

reallocation of resources, the timing and techniques for program development;

-     explaining the objectives, procedures and techniques to be employed in the various

surveys;

-     establishing quality guidelines and general target dates for activity completion,

ensuring resource allocation and disposition;

-     planning and co-ordinating the design, evaluation and testing of survey data

collection forms, and forms used in the jurisdictions processing system;

-     developing test material and testing systems for acceptability and cost benefit; and

-     preparing reports recommending the nature, scope and content of statistical analysis

to be undertaken.

Performs other duties such as keeping abreast of developments in the computer field

through journals, publications, literature and the attendance of conferences and seminars

and directing the work of a team of specialists in the conduct of special studies, surveys

and projects.

5

Specifications

Degree/

Points

Skill and Knowledge

5 / 244

The work requires knowledge of the federal, provincial and municipal legislation,

regulations, organization and administration of the law enforcement, court and correc­tional

fields in Canada. It requires knowledge of the statistical objectives and require­ments

of the Centre's programs and the techniques used in collecting, processing and

disseminating data. The work requires knowledge of the concepts and application of

computer systems design in order to design, update and maintain systems for the collection,

storage, retrieval and dissemination of data.

Skill is required in anticipating developments in the subject area that will affect the

effectiveness of processing systems and in formulating computer systems specifications,

and in designing and creating test procedures and acceptance criteria, to ensure that

processing systems yield the desired outputs. Skill is also required in preparing mass

Degree/

Points

edit and quality control procedures and in identifying and resolving operational

difficulties. The work requires skill in liaising with a variety of subject-matter and

technical officers, and in directing the work of systems specialists.

This skill and knowledge is normally acquired by post-secondary study in computer science

and statistics and practical experience in the field of law enforcement and in

statistical operations and project management.

Problem Solving

B3 / 241

Initiative and judgement are required in planning, developing and directing the

collection and processing of data for established or new and revised statistical programs

as defined by Program Chiefs and senior officers. It involves working closely with the

senior professionals and officers of responding jurisdictions to assess both the impact

of changing data collection techniques on survey methods and the corresponding changes

required to accommodate processing requirements. The work involves advising Program

Chiefs and the Manager, Statistics and Information on such matters as the development,

re-assessment and modification of survey methods and the reasonableness and validity of

proposed collection, presentation and timeliness standards. There is a requirement to

participate in negotiating information reporting arrangements with various agencies and

assess the performance of these respondents as they pertain to statistical reporting.

There is a need to give advice, provide recommendations and decide on particular courses

of action in planning, organizing and co-ordinating the work of the Systems and Data

Retrieval Croup. This includes determining and developing both technical and adminis­trative

policies, guidelines and definitions relating to the collection, processing and

retrieval of data, to resolve problems associated with known and anticipated changes in

the law and administration of justice affecting operating practices.

Responsibility for Contacts

B1 / 52

Contacts are made with Program Chiefs, subject-matter specialists and the appropriate

senior officer of a respondent agency or institution, to discuss survey requirements and

progress and to ensure the effectiveness of existing and proposed collection and

production systems.

Frequent contacts are made with Systems Specialists in the Technical Assistance

Directorate for the assessment, design and development of new and revised computer and

processing systems and procedures and to ensure the compatibility between systems in use

in the Centre and the jurisdictions.

Supervision

B / 30

The incumbent is responsible for organizing and directing the work of two Systems

Development Officers and two Data Retrieval Officers, as well as specialists in the

conduct of special studies, surveys and projects. This involves the provision of tech­

nical advice on work problems, the allocation of work, the maintenance of operations

standards, the development of staff requirements and participation in training, discipline,

appraisal and other personnel matters.

Bench-mark Position Number: 15

Level: 5

Descriptive Title: Chief, Documentation Control Section

Point Rating: 616

Duties

% of Time

Plans and directs the activities of seven employees engaged in the custody and

cataloguing of photographic records by:

25

-    setting priorities, developing methods and procedures of operation, adjusting work

loads, developing staff training programs, resolving problems, maintaining

administrative procedures and monitoring statistics;

-    reviewing and implementing the various programs of the Section inorder to ensure

the quality, continuity and development of the various services provided;

-    supervising and assessing the work and performance of the staff;

-    controlling financial and personnel allotments;

-    preparing reports and correspondence as required on programs, activities and

projects developed by the Section, their results, and resource requirements and

utilization; and

-    representing the Section on the divisional management committee.

Controls the physical preservation of photographic records held by the Division in order

to make them available to researchers by:

35

-    planning, developing and reviewing accession registration procedures; storage

systems, material and facilities; the internal photo circulation system; and external

transfer systems;

-    establishing the appropriate environmental conditions for storing a wide variety of

photographic types and setting priorities for the conservation of deteriorating

photographs;

-     interpreting divisional and branch policies, in order to establish broad limits of

custodial procedures;

-    setting Division custodial priorities and work loads on the basis of available

resources and the physical state of collections;

-    ensuring the organization and arrangement of collections and the preparation of

detailed indexes and finding aids; and

-    reviewing custodial statistics to be used in the performance measurement system.

Develops and implements standards of archival documentation to be applied in the

cataloguing of archival photographic records by:

35

-     studying trends and developments in methodology of archival description of

photographic records;

-    developing, testing, and implementing new methods, techniques, and systems for

describing photographic records to improve reference service and information

retrieval;

% of Time

-     establishing and revising professional guidelines for the main catalogue and for the

preparation of computerized divisional finding aids, including documentation

manuals;

-     reviewing and proposing changes for existing computer documentation/cataloguing

installations; and

-     representing the Division on national and international committees for cataloguing

and information control, and on the Branch EDP Committee.

Performs other duties such as:

5

-    attending meetings at the local, national, or international level on matters

relating to the more general aspects of archival principles and practices and the

role and functions of the Department; and

-    participating in various interdivisional or inter-Branch activities such as joint

committee work.

Specifications

Degree/

Points

Skill and Knowledge

5 / 244

The work requires a knowledge of the historical development of photography in Canada and

a basic knowledge of Canadian history since 1840; the nature, technology, applications

and interpretation of still photographs; the rules established by the Anglo-American

Cataloguing Committee as they apply to still photographs; environmental factors and

controls, packaging and containerization, shipping and transportation methods and

systems, and of exhibition standards and techniques as they relate to photographic

materials; and archival principles and procedures relating to accessioning, custody,

arrangement.

The work also requires a knowledge of the relationship between acquisitions, cataloguing

and public service, and a knowledge of departmental policies, practices and procedures,

the area of EDP and publications.

The work requires skill in coordinating, directing, evaluating and participating in the

work of specialists and support staff in the areas of conservation and cataloguing and in

assessing the physical state of photographic records and in determining the treatment

required to preserve them.

This skill and knowledge is normally acquired by postsecondary education in such fields

as photography, conservation or archival science, together with extensive experience in

an archival environment.

Problem Solving

B3 / 241

The work consists of planning, developing, promoting and reviewing activities for the

custody, arrangement and preservation of photographic records. Considerable judgement

must be exercised when identifying resource requirements, establishing priorities and

deciding which collections are to be processed, conserved, restored or made available to

researchers.

Degree/

Points

The subject area covers the care of all types of photograph records which requires

reading in the fields of photo technology application and archival handling, and requires

developing working relationships with conservators, photographers, chemists and other

professionals doing similar work. Judgement and initiative are required in the planning

and developing of internal custodial activities and in identifying the need for new or

revised activities. Courses of action in custodial activities are established by

interpreting present and future needs and determining the validity of operational

guidelines and the adequacy of resources allocated to meet these needs.

Responsibility for Contacts

B2 / 71

The work requires establishing and maintaining contacts with various officials of

government departments and agencies, including various divisions of the department, as

well as with individuals, organizations, and universities, in order to enlist their

cooperation and ensure their contribution in developing controls and standards for

photographic records. Contacts are made with archivists in Canadian and foreign

repositories to discuss problems, procedures, and policies, and to provide guidance,

advice, and information, and with scholars and researchers utilizing divisional

resources.

Supervision

C / 60

The work requires the supervision of seven support staff. This involves planning the

operation of the Section, the setting of priorities, the determining and administering of

resources, and ensuring compliance with divisional and departmental policies.

LINEAR ORGANIZATION CHART

DOCUMENTATION CONTROL SECTION

Division Director

SM

-Chief, Documentation

Control Section

SI-5

-Head, Custodial Unit

SI-3

-Custodial Officer

SI-1

-Custodial Officer

SI-1

-Custodial Clerk

CR-4

-Head, Cataloguing Unit

LS-2

-Cataloguer

SI-1

-Cataloguer

SI-1

Duties

% of Time

Prepares long term plans for the subdivision's systems development and processing

operations, adapting to changes in technology andin the statistical programme, to meet

the programme objectives of the subdivision by.

30

-    directing the review of systems concepts, equipment and methods, of statistical

processes, and of processing trends and past performance;

-    defining and developing alternate processing and statistical strategies;

-    advising on the definition and content of statistical projects and their objectives;

-    interpreting and reformulating statistical plans and underlying concepts to develop

and specify the framework for operational development and implementation of

projects; and

-    defining the overall nature and operational priority of developmental production

projects.

Manages the development and operation of systems to collect, compile and publish

industrial price statistics by:

55

-    defining and controlling the preparation of detailed plans, resource forecasts and

allocations;

-    preparing summary forecasts and budgets and negotiating with senior managers of

other divisions to resolve resource problems;

-    establishing time, cost and quality constraints or standards and ensuring adherence

to objectives;

-    establishing and managing project teams composed of professionals and specialists

from various sections in the division and other divisions;

-    reviewing, evaluating and accepting the work delivered by project teams, and

requesting corrective actions when necessary;

-    directing the preparation of cost benefit analyses, technical papers or reports on

future systems development;

-    providing technical and consultant services to Economists and Statisticians within

the department with respect to the interpretation and application of price index

theory and systems to compute statistics;

-    contacting other divisions to negotiate the supply of data, provisions of support

services and acquisition of equipment; and

-    supervising and coordinating through intermediate managers a staff of up to

28 employees, engaged in development, processing and data dissemination.

%of Time

Plans and directs the development of information systems for common use within the

division to achieve the programme objectives of the division by:

15

-     evaluating requirements in view of the division's overall objectives and those of

other areas;

-     formulating and evaluating the general options and recommending the most appropriate

approach;

-     negotiating with other specialists to arrive at an agreed approach for the division;

and

-     assigning subdivisional resources to such projects and reviewing their work.

Specifications

Degree/

Points

Skill and Knowledge

6 / 283

The work requires knowledge of the statistical concepts of price index numbers, of the

concepts and procedures associated with the collection and processing of a variety of

price data from other divisions, and of price survey methodology. It requires knowledge

of system analysis and design, and of computer processing. Knowledge of the statistical

objectives of the organization and of the various development projects is also required.

The work requires knowledge of the principles of project management, budgeting and

financial management and forecasting, planning techniques and resource management.

Skill is required in planning, organizing and controlling the implementation of new

statistical projects and the development of new computer systems, together with the

ongoing production and publication of existing statistical projects. This includes the

development and adaptation of an operational framework for the subdivision's programme,

together with the specification and development of computer systems which support the

various projects and incorporate changes in technology. The computer environment includes

the use of large-scale mainframe and of microcomputer systems. Skill is required in

negotiating with senior officials in specialist areas for the provision of resources for

projects. Skill is also required in planning and coordinating a variety of production

and developmental projects undertaken concurrently, including the set-up and direction of

multi-disciplinary project teams.

This skill and knowledge is normally acquired by post-secondary education in economics,

statistics and computer science, together with extensive experience in project management

and statistical operations.

Problem Solving

C3/ 294

Initiative and judgement are required in devising and maintaining a practical framework

for development and conduct of statistical operations. The work spans the full range of

survey development and production activities, from initiation, specification and develop­ment

of projects through to the collection, editing, compilation and publication of data.

Initiative is required in determining the capacity of the organization to undertake work,

in determining approaches to be taken, and in determining the constraints on the program

for operational or system reasons. Judgement is required in establishing the manner in

which the operations will adapt to changing statistical requirements, and to changing

technology available for program support.

Degree/

Points

The work involves the establishment and management of an operational and administrative

framework for both development and production activities, including negotiation for

resources, project planning, the management of multi-disciplinary teams of professional

and technical staff, and of the technical and clerical staff engaged in systems support

and in production. The complexity of the work reflects the problem solving associated

with the application of prices methodology to a variety of survey data encompassing all

industries included in the measurement of the Gross Domestic Product of Canada and the

intensive development and application of computer systems to capture, verify, compile and

present such data. Characteristically, the situation is fluid because of general economic

developments, changing definitions and specifications of commodities and the influence of

one survey group upon another.

Responsibility for Contacts

Cl / 81

Contacts are primarily confined to areas within the department. The work requires

contacts with senior subject matter officers in the division and in other divisions which

supply data, to negotiate the framework within which statistical projects will be

conducted, and to resolve significant differences which can affect the quality or effi­ciency

of the work. Contacts with senior officers in specialist support areas are required to negotiate

 and manage resources for projects, and to ensure work is performed in a manner satisfactory

to the subdivision. The work also requires regular contact with the other senior

managers in the division to define and monitor the work of the subdi­vision. There is

occasional contact with users in other divisions, other government departments, and in the

private sector to exchange information and obtain advice.

Supervision

C / 60

The work includes supervision, through three subordinate supervisors, of a staff of

twenty-eight in the intermediate and junior levels in the Technical Category and in the

Administrative Support Category. It also includes managing project teams comprising

computer systems, methodology and technical staff.

The work involves planning and directing the development and operation of statistical

processing systems, including establishing objectives and priorities, determining

resources, monitoring performance and assessing overall achievement of objectives.

Duties

% of Time

Initiates and coordinates research and development for the capture and processing of

questionnaire data to meet the requirements of the quinquennial Census of Canada program

by:

25

-    examining other countries and other departments/agencies processing systems to

assess their suitability;

-    evaluating processing trends and past performance, interpreting them, and developing

alternate processing strategies;

-    researching and analyzing operational alternatives for data conversion and capture;

-    defining system concepts and specifications;

-    directing the study of systems concepts, equipment and methods and statistical

processes for subsequent application; and

-    planning, coordinating and analyzing the results of tests, procedural investigations

and feasibilities studies.

Coordinates the development of Census data capture processing systems (manual and

automated) including coding, editing, document preparation and conversion in order to

produce a statistically comprehensive and clean data base by:

30

-    defining the objectives of the task and subdividing them into manageable

sub-objectives;

-    detailing a plan of action and a list of activities that will lead to the

accomplishment of the objectives;

-    preparing the necessary forecasts and budgets to carry out the identified activities;

-    setting out contracts with the private sector and other federal departments to carry

out part of the development;

-    establishing development teams composed of professionals and specialists from various

divisions;

-    organizing and controlling the performance of the various teams through meetings and

reports and/or by monitoring the performance of individuals;

-    reviewing, evaluating and accepting the work delivered by the various teams and

requesting corrective actions when necessary; and

-    negotiating arrangements with other departments/agencies for the use of their

facilities and/or services in support of the development and/or the implementation

phase.

% of Time

Manages the implementation and evaluation of Census data capture systems i.e., the manual

processing system, the automated conversion system and the subsequent control and edit

systems to ensure the delivery of complete data by:

30

-     identifying the availability of equipment facilities and personnel, assessing their

suitability and recommending a course of action to Senior Management;

-     securing the necessary equipment, facilities and personnel to carry out the

implementation phase and/or by contracting out to outside firms and federal

departments part of the operations;

-     reviewing project plans, priorities, responsibilities, schedules and budget

submissions;

-    establishing time, cost and quality constraints and standards and ensuring adherence

to these objectives;

-    ensuring availability of back-up resources and maintenance of a framework for the

achievement of objectives;

-    supervising, through intermediate managers, a staff of up to 2000 employees hired to

process Census data; and

-    preparing cost benefit analysis, technical papers or reports on results and future

systems development.

Coordinates the implementation of policies and procedures related to document reproduction,

storage, retrieval and disposal by:

10

-    reviewing policies and guidelines for the provision of microphotographic, retrieval

and storage services recommending changes;

-    undertaking studies of areas for system improvement and recommending changes in

present methods and level of service;

-    examining demands for various micro-recording and retrieval services and balancing

these against the unit capacity to establish the level of services required; and

-    controlling the custody of, and access to, all previous Census documents from 1871

on.

Performs other duties such as discussing Census methods and mutual problems with

representatives from other statistical agencies; preparing documentation for presentation

to service bureaus and government officials; presenting lectures, presentations or

technical papers on Canadian Census processing methods.

5

Specifications

Degree/

Points

Skill and Knowledge

7 / 322

The work requires knowledge of the statistical and economic objectives and concepts of

the Census of Population and Housing and of the techniques used to collect, classify,

process and evaluate statistical data. It requires an appreciation of the priorities,

organization and project phases of the Census, together with a knowledge of the principles

of project management, budgeting and financial management, planning techniques, operations

research and process measurement.

Skill is required in planning, organizing and controlling a quinquennial census project

during development, implementation and evaluation, including the devising of definitional

technical or classification systems, the specifying of manual or automated data capture

constraints in systems design and programming, and the adaptation and application of the

Degree/

Points

latest innovations in computer technology to mass applications of data capture and data

conversion. Skill is required in negotiating with senior representatives of federal

government agencies for the provision of support services and facilities and in coordina­

ting the work of multi-disciplinary project teams. Skill is also required in planning

and organizing a statistical project employing a large staff of temporary workers during

the census period.

This skill and knowledge is normally acquired by post-secondary education in economics,

statistics and computer sciences, together with extensive experience in project

management and statistical operations.

Problem Solving

D3 / 347

The work involves both the interpretation of the subject matter specifications and the

development of constraints to be applied in the subsequent design and operation of manual

and automated processing systems used to capture and compile information from the Census

of Population and Housing. Since the census takes place only at five-year intervals it

is necessary to research and evaluate alternatives and forecast requirements on the basis

of previous information and decisions which may not be applicable in the current context.

Judgement is required in the establishment of an operational and administrative framework

for production, including planning, organizing and controlling the activities of the

multi-disciplinary team of professional, technical and clerical staff working in a project

environment. Negotiating arrangements for facilities and services with other departments

and agencies is also an important consideration.

The work involves the decentralized processing of ten million questionnaires within rigid

timeframes with a staff of 2,000. The coordination of both technical and administrative

arrangements span, in addition to regional and interdepartmental boundaries, several

segments of the Census process, such as questionnaire design and production, data

collection and data coding. Technical and operational decisions directly affect the

quality and timeliness of data, which serves as inputs into a wide variety of economic

and social policies and programs developed by government and industry.

Responsibility for Contacts

C1 / 81

The work requires contacts with various officials of other federal agencies in order to

negotiate and arrange for the provision of staff and support services during the Census

and to resolve development and operational problems. Contacts are also made with senior

officers of statistical agencies in other countries and other professional associations

interested in the census in order to obtain and discuss information on mass data proces­

sing systems and applications. Other contacts are with private organizations to arrange

contracts for systems development and with senior officers within the department to

negotiate the provision of technical and support staff and services.

Supervision

D / 100

The work includes supervision of a permanent staff of thirty five in the intermediate and

junior levels in the Technical Category, Administrative and Foreign Service Category and

Administrative Support Category. It also includes managing project teams comprising

professional, technical and contract staff, as well supervising up to 2,000 clerical

staff engaged for periods of up to one year during the census period.

Degree/

Points

The work involves planning and directing the design and operation of large scale

statistical processing systems over the five year cycle of the Census. This includes

establishing objectives and priorities, determining and administering resources,

monitoring performances and assessing overall attainment of goals.

Duties

% of Time

Directs and participates in the development of the subject-area specifications for the

Census of Retail and Services Trades Program to ensure coverage of a universe of

240,000 businesses classified in approximately 232 groups appropriate to the requirements

of users and the reporting capabilities of respondents by:

25

-     identifying the requirements of the Department for data that are consistent with

those from other sectors of the economy (such as manufacturing) and with the overall

concepts and objectives of economic statistics, and that provide a sound framework

of intercensal sampling and non-census but related surveys;

-     identifying the data requirements of other federal, provincial and municipal

government agencies and private users such as manufacturers, market research firms,

and business and financial publications;

-    identifying the capabilities of respondents to provide information;

-    reconciling the various requirements and capabilities through detailed examination

and discussion with interested parties;

-    reviewing developments and changes, identifying trends and anticipating further

developments in the subject area that could become significant by the date of the

census-taking;

-    supervising subordinate professional and technical staff participating in the work;

and

-    determining the coverage requirements by region, type and organization of business

or trade, commodity line, and the limitations imposed by staff, facilities available,

time and money.

Plans and conducts the census-taking operations, postcensal processing and publication of

data, and intercensal sample surveys of commodity detail by:

20

-    estimating and detailing requirements for staff, budget and supporting facilities;

-    establishing priorities and work schedules to meet predetermined completion dates;

-    directing and participating in the development of survey questionnaires and

methodology for the collection, coding, editing, tabulating and publishing of data;

and

-    reviewing and approving lists of respondents to meet the requirements of established

universes.

% of Time

Initiates and maintains effective working relations with officials of the Department,

other government agencies and business, as the officer responsible for the development

and conduct of the census and as the principal subject-area specialist on the retail and

service trades, to promote understanding of the subject area and of the objectives, uses

and limitations of the census by:

10

-    conducting meetings and corresponding with federal, provincial and municipal

government agency officials and private users such as officials of manufacturers'

associations, market research groups, and business and financial publications to

identify and discuss their data requirements, explain practical limitations to these,

and negotiate specific agreements on census content;

-    conducting meetings and corresponding with respondents through officials of retail

and service trade associations to explain requirements, identify and discuss their

capabilities in supplying information, and negotiate specific agreements on the

content and procedures of the census;

-    participating in departmental committees as the adviser in this subject area, to

assist in the formulation of integrated economic statistical objectives, concepts

and methodology; and

-    advising departmental and outside officials on the significance, uses and limitations

of statistics in the retail and service trades.

Plans, directs and participates in the analysis of data obtained through the census and

the intercensal sample surveys to identify and reconcile discontinuities and to identify

and assess the significance of trends and changes in the trades industries surveyed by:

20

-    directing a small professional and technical staff;

-    assisting university specialists employed under contract to write monographs

analysing portions of census data; and

-    analysing more significant or complex portions of the data.

Correlates and reconciles census results with those projected from current sample surveys

in conjunction with statisticians responsible for current trade statistics, by analyses

and discussion.

10

Directs a permanent staff of 12 employees at the intermediate and junior levels in the

Scientific and Professional Category, Administrative Support Category, and the Social

Science Support Group, and an additional casual work force of 75 person-years during the

census year and 30 person-years in both the preceding and following years by:

10

-    providing and maintaining complete instructions for the training of staff;

-    instructing subordinate supervisors in the organization and supervision of staff;

and

-    reviewing and making recommendations on staff matters such as promotion, discipline,

separation and training.

Performs other duties such as studying publications and journals describing developments

within the subject area and planning the preparation of special tabulations and analyses

in response to requests.

5

Specifications

Degree/

Points

Skill and Knowledge

9 / 400

The work requires a knowledge of the structure, organization and development of the retail

and service industries in Canada, together with the differences in administrative,

marketing and other business practices between specific trades and regions under various

economic conditions. It also requires knowledge of the statistical and economic objec­tives

and concepts of the Economic Statistics Branch and of the techniques used to

collect, classify and evaluate statistical information. Also required is an appreciation

of the statistical needs and economic objectives of other public and private organizations

and associations.

Skill is required in developing and conducting a census of retail and service trades in

Canada, including the specification of the subject-area content and the devising of

definitional and classification systems, and census-taking and data evaluation procedures

and techniques. Skill is also required in anticipating developments in the subject area

and requirements of users, specifying the detailed plans for the census in advance of its

implementation, and ensuring that plans reflect actual conditions and requirements and

provide data adequate for postcensal estimates. Skill is required in making arrangements

with senior representatives of manufacturing and merchandising businesses and associations

and other federal and provincial government agencies, to collect and provide data appro­priate

to their capabilities and requirements. Skill is also required in planning and

organizing a statistical project employing a large staff of temporary workers during the

census years.

This skill and knowledge is normally acquired by post-secondary school education in

economics and business administration, together with extensive experience both in the

subject area and in statistical operations.

Problem Solving

D4 / 400

The work requires identifying and reconciling user requirements for statistics pertaining

to the retail and service industries in Canada. Since the census takes place only at

periodic intervals it is necessary to forecast developments in the industries themselves

to specify the subject-area content of the census. Judgement is required in devising the

definitional and classification structure of the census consistent with the conceptual

framework of the other business and trade surveys and appropriate to the nature of this

specific subject area. The work also requires the development and implementation of the

statistical collection, processing and administrative procedures and methods appropriate

both to departmental requirements and respondents' capabilities. It also involves the

planning and conduct of special intercensal sample surveys in the same subject area.

Advice is given to other departmental and non-departmental officials on the nature and

development of the industries.

The work comprises a subject area including some 240,000 businesses classified to

232 trades, and further subdivided by regional and economic differences. These industries

are characterized by rapid change and development resulting in the introduction and

expansion of new trades, the decline of others, and continuing specialization and diversi­fication

in commodities sold or services rendered. They are subject to numerous economic,

organizational and social developments.

Degree/

Points

Responsibility for Contacts

C2 / 100

The work requires contacts with various officials of Canadian business and of federal and

provincial government agencies who use the statistics, to identify, discuss and reconcile

their statistical needs and to advise them of the uses and limitations of the statistics.

It also requires contacts with representatives of retail and service trade associations

to explain census requirements, identify and discuss conditions in the industry, discuss

their capabilities to provide data, and negotiate satisfactory reporting arrangements.

Other contacts are with officers of the Department and other departments and agencies

engaged in related statistical programs to resolve problems of comparability, and with

market and other researchers interested in the statistics.

Supervision

D / 100

The work includes supervision of a permanent staff of 12 employees at the intermediate

and junior levels in the Scientific and Professional Category, Administrative Support

Category, and the Social Science Support Group. It also includes planning for and super­

vision of a staff of 75 casual person-years during the census year and 30 casual

person-years in both the preceding and following years. The number of person-years

supervised averages 37 over a five-year period.

LINEAR ORGANIZATION CHART

MERCHANDISING AND SERVICES

Director, Merchandising and Services

EX-2

-    Chief, Retail Trades

ES-6

-    Chief, Wholesale Trades

ES-6

-    Chief, Services

ES-6

-    Assistant Director,

Census of Merchandising

SI-8

-     Head, Development

SI-5

-     (3 positions CR-3 to SI-2)

-     Head, Operations

SI-4

-     (5 positions CR-3 to CR-5)

-     Head, Analysis

ES-4

-     Analyst

-      (up to 75 clerical positions

during census period)