Director General Compensation and Benefits
CBI Chapters

10 Military foreign service instructions

11 Isolated Post Instructions

12 Education of Children

201 Definitions

202 Not allocated

203 Financial benefits – generally

204 Pay of officers and non-commissioned members

205 Allowances for officers and non-commissioned members

206 Gratuities – officers serving for a fixed period

207 Not allocated

208 Not allocated

209 Transportation and travelling expenses

210 Miscellaneous entitlements and grants
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CHAPTER 10 - TABLE OF CONTENTS
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MILITARY FOREIGN SERVICE INSTRUCTIONS
 
SECTION 1 – INTERPRETATION
 
10.1.01  -  DEFINITIONS
 
SECTION 2 – GENERAL PROVISIONS
 
10.2.01  -  INTENT OF MILITARY FOREIGN SERVICE INSTRUCTIONS
10.2.02  -  APPLICATION OF FSD
10.2.03  -  COMMENCEMENT AND TERMINATION OF ELIGIBILITY
10.2.04  -  UNACCOMPANIED MEMBER
10.2.05  -  ENTITLEMENT OF A MEMBER DEPLOYED OR ASSIGNED
10.2.06  -  MEMBERS ENROLLED OR RE-ENROLLED OUTSIDE CANADA
10.2.07  -  RELEASE OUTSIDE CANADA
10.2.08  -  LEAVE WITHOUT PAY
10.2.09  -  MATERNITY OR PARENTAL ALLOWANCE
10.2.10  -  TRAVEL POINTS
10.2.11  -  REMUNERATION PAID BY A THIRD PARTY
10.2.12  -  EXCHANGE RATES
10.2.13  -  SEPARATION EXPENSE
10.2.14  -  ANNUAL REPORT
 
SECTION 3 – OPERATION ALLOWANCES
 
10.3.01  -  GENERAL PROVISIONS
10.3.02  -  ELIGIBLE MEMBERS
10.3.03  -  APPLICATION BY DEPLOYMENT STATUS
10.3.04  -  OPERATIONS FOREIGN SERVICE PREMIUM
10.3.05  -  HARDSHIP ALLOWANCE
10.3.06  -  HARDSHIP ALLOWANCE BONUS
10.3.07  -  RISK ALLOWANCE
10.3.08  -  ENVIRONMENTAL ALLOWANCES
10.3.09  -  POST-COMBAT REINTEGRATION ALLOWANCE
10.3.10  -  LEAVE DENIED DURING NONCOMBAT OPERATIONS
10.3.11  -  TRANSPORTATION ON SPECIAL LEAVE
10.3.12  -  TRANSPORTATION ASSISTANCE TO A REST AND RELAXATION CENTRE
 
SECTION 4 – MEAL ALLOWANCE
 
10.4.01  -  GENERAL PROVISIONS
10.4.02  -  ELIGIBILITY
10.4.03  -  DAILY MEAL ALLOWANCE
 
SECTION 5 – SHELTER AND RELATED PROVISIONS
 
10.5.01  -  DEFINITIONS
10.5.02  -  INTENT
10.5.03  -  ELIGIBLE MEMBERS
10.5.04  -  SECTION 5 NOT APPLICABLE
10.5.05  -  GENERAL PROVISIONS
10.5.06  -  CROWN-HELD ACCOMMODATION
10.5.07  -  ALLIED NATION ACCOMMODATION
10.5.08  -  RENT CEILING
10.5.09  -  RENT ALLOWANCE
10.5.10  -  RENT SHARE
10.5.11  -  WAIVER OF RENT SHARE
10.5.12  -  ACCOMMODATION PAYMENTS, ADVANCES AND RECOVERY
10.5.13  -  UTILITY SHARE
10.5.14  -  UTILITY ALLOWANCE
10.5.15  -  FURNITURE AND APPLIANCE RENTAL
10.5.16  -  PURCHASE OF FURNITURE AND APPLIANCES
10.5.17  -  PROPERTY MANAGEMENT FEES
10.5.18  -  ACCOMMODATION DEFICIENCY ADJUSTMENTS
10.5.19  -  MAINTENANCE OR REPAIR COSTS
10.5.20  -  GROUNDS MAINTENANCE ASSISTANCE
10.5.21  -  RENT OR LEASE LIABILITY
10.5.22  -  EXPENSES TO SETTLE DISPUTE
10.5.23  -  EXPENSES FOR LEASED ACCOMMODATION
10.5.24  -  LOCAL MOVE
10.5.25  -  LAUNDRY ALLOWANCE
 
SECTION 6 – TRAVELLING EXPENSES FOR DEPENDANTS ON BRIEFING PROGRAMS
 
10.6.01  -  INTENT
10.6.02  -  ELIGIBLE MEMBERS
10.6.03  -  ENTITLEMENT
 
SECTION 7 – CHILD-CARE EXPENSES FOR DEPENDANTS ON FOREIGN LANGUAGE TRAINING
 
10.7.01  -  INTENT
10.7.02  -  ELIGIBLE MEMBERS
10.7.03  -  ENTITLEMENT
 
SECTION 8 – DEPENDANT’S HEALTH CARE EXPENSES
 
10.8.01  -  INTENT
10.8.02  -  ELIGIBLE MEMBERS
10.8.03  -  ENTITLEMENT
 
SECTION 9 – SPECIAL DEPENDANTS
 
10.9.01  -  INTENT
10.9.02  -  ELIGIBLE MEMBERS
10.9.03  -  GENERAL PROVISIONS
10.9.04  -  MEDICAL COVERAGE OF SPECIAL DEPENDANT
10.9.05  -  REQUEST PROCEDURE
 
SECTION 10 – RELOCATION EXPENSES FOR A PERSON QUALIFYING AS A DEPENDANT OR SPECIAL DEPENDANT DURING POSTING
 
10.10.01  -  INTENT
10.10.02  -  ELIGIBLE MEMBERS
10.10.03  -  ENTITLEMENT
 
SECTION 11 – DAYCARE ASSISTANCE
 
10.11.01  -  GENERAL PROVISIONS
10.11.02  -  ELIGIBLE MEMBERS
10.11.03  -  ENTITLEMENT
10.11.04  -  REPRESENTATIVE DAY-CARE CEILING
10.11.05  -  ESTABLISHED AMOUNTS
10.11.06  -  NON-ELIGIBLE COSTS
10.11.07  -  PAYMENT CONDITIONS
10.11.08  -  VERIFICATION
10.11.09  -  ADMINISTRATION OF CLAIMS
10.11.A1  -  APPENDIX 1
 
SECTION 12 – EDUCATION AND RELATED CARE OF DEPENDENT CHILDREN
 
10.12.01  -  INTENT
10.12.02  -  ELIGIBLE MEMBERS
10.12.03  -  ENTITLEMENT
 
SECTION 13 – EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS
 
10.13.01  -  INTENT
10.13.02  -  ELIGIBLE MEMBERS
10.13.03  -  ENTITLEMENT
 
SECTION 14 – FOREIGN SERVICE ALLOWANCES
 
10.14.01  -  GENERAL PROVISIONS
10.14.02  -  FOREIGN SERVICE PREMIUM
10.14.03  -  POST SPECIFIC ALLOWANCE
 
SECTION 15 - POST LIVING ALLOWANCE
 
10.15.01  -  GENERAL PROVISIONS
10.15.02  -  ELIGIBLE MEMBERS
10.15.03  -  ENTITLEMENT
 
SECTION 16 – POST DIFFERENTIAL ALLOWANCE
 
10.16.01  -  GENERAL PROVISIONS
10.16.02  -  ELIGIBLE MEMBERS
10.16.03  -  ENTITLEMENT
 
SECTION 17 – TELEPHONE CALLS
 
10.17.01  -  INTENT
10.17.02  -  ELIGIBLE MEMBERS
10.17.03  -  TIME ALLOTMENT FOR CALLS
10.17.04  -  TELEPHONE SERVICES
10.17.05  -  TELEPHONE CALL ALLOWANCE
10.17.06  -  CLAIM PROCESSING
10.17.07  -  VERIFICATION
 
SECTION 18 – POST TRANSPORTATION AND RELATED EXPENSES
 
10.18.01  -  INTENT
10.18.02  -  ELIGIBLE MEMBERS
10.18.03  -  LEASED AUTOMOBILES
10.18.04  -  OTHER TRANSPORTATION EXPENSE ALLOWANCES
10.18.05  -  COMMUTING ASSISTANCE
10.18.06  -  PMV SHIPMENT FROM OTHER THAN PREVIOUS PLACE OF DUTY
 
SECTION 19 – GYMNASIUM OR HEALTH CLUB FEES
 
10.19.01  -  INTENT
10.19.02  -  ELIGIBLE MEMBERS
10.19.03  -  ENTITLEMENT
10.19.04  -  FACILITY AND CLUB FEES
 
SECTION 20 – POSTING LOAN
 
10.20.01  -  INTENT
10.20.02  -  ELIGIBLE MEMBERS
10.20.03  -  ENTITLEMENT
10.20.04  -  APPROVAL
10.20.05  -  SUPPLEMENTARY LOAN AND NEW LOAN
10.20.06  -  INTEREST RATE
10.20.07  -  REPAYMENT
 
SECTION 21 – HOME LEAVE TRAVEL ASSISTANCE
 
10.21.01  -  DEFINITIONS
10.21.02  -  INTENT
10.21.03  -  ELIGIBLE MEMBERS
10.21.04  -  ENTITLEMENT
10.21.05  -  HLTA FOR TRAVEL TO HOME OR PREVIOUS PLACE OF DUTY
10.21.06  -  HLTA FOR TRAVEL TO A THIRD LOCATION
10.21.07  -  HLTA FOR REVERSE HOME LEAVE TRAVEL
10.21.08  -  HLTA FOR MEMBER OF SHIP’S COMPANY
10.21.09  -  MEAL AND RENT ALLOWANCES
10.21.10  -  HLTA REQUEST PROCEDURE
10.21.11  -  CHANGE IN TRAVEL PLAN
 
SECTION 22 – VACATION TRAVEL ALLOWANCE
 
10.22.01  -  INTENT
10.22.02  -  ELIGIBLE MEMBERS
10.22.03  -  ENTITLEMENT
10.22.04  -  VERIFICATION
 
SECTION 23 – COMPASSIONATE TRAVEL
 
10.23.01  -  INTENT
10.23.02  -  ELIGIBLE MEMBERS
10.23.03  -  ENTITLEMENT
 
SECTION 24 – SAFE STORAGE EXPENSE BENEFIT
 
10.24.01  -  INTENT
10.24.02  -  ELIGIBLE MEMBERS
10.24.03  -  ENTITLEMENT
 
SECTION 25 – EMERGENCY EVACUATION AND LOSS
 
10.25.01  -  INTENT
10.25.02  -  ELIGIBLE MEMBERS
10.25.03  -  ENTITLEMENT
 
SECTION 26 – COMPENSATION FOR DAMAGE OR LOSS OF FURNITURE AND EFFECTS
 
10.26.01  -  GENERAL PROVISIONS
10.26.02  -  ELIGIBLE MEMBERS
10.26.03  -  ENTITLEMENT
 
SECTION 27 – INHERITANCE
 
10.27.01  -  INTENT
10.27.02  -  ELIGIBLE MEMBERS
10.27.03  -  ENTITLEMENT

 

 

 

Section 11 – DAYCARE ASSISTANCE
10.11.01 – GENERAL PROVISIONS
(1) (Intent) The intent of the allowances and benefits in this section is to provide assistance to members with the costs of enrolling children in locally accredited day-care facilities if such costs are in excess of those for similar facilities in Ottawa.
(2) (Duration) Day-care assistance is provided on an interim basis pending a comprehensive review of childcare issues worldwide by a special study group of the Foreign Service Directives Committee, following completion of the 2001 Triennial Review of the FSD.

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10.11.02 – ELIGIBLE MEMBERS
(1) (Eligible members) This section applies to a member posted to a place of duty outside Canada who is accompanied by a dependent child and:
(a) who is a single parent; or

(b) whose spouse or common-law partner is working full days or half days outside the home at the post.
(2) (Service couple) Only one member of a service couple may claim the day-care assistance (DCA) for each dependent child.
(3) (Not Eligible) If the member, or the member’s spouse or common-law partner, is on maternity or parental leave, the member is not entitled to the DCA.

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10.11.03 – ENTITLEMENT
(1) (Entitlement) Subject to CBI 10.11.05 (Established Amounts) and CBI 10.11.07 (Payment Conditions), a member is entitled to claim a day-care assistance (DCA) for the following types of day care until such time as the dependent child reaches the age for full-time enrolment in school:
(a) children enrolled in full-day accredited day-care facilities exceeding the deductible cost established under FSD 32; and

(b) children enrolled in half-day accredited day-care programs exceeding a deductible cost established under FSD 32.
(2) (Non-applicable case) This section does not apply in the case where a child is enrolled in a full-day pre-kindergarten program in lieu of halfday pre-kindergarten and half-day day care.
(3) (Limited entitlement) If a member’s spouse or common-law partner is employed part-time, DCA will only be provided on a part-time basis.
(4) (Working at home) If both parents are working but one is working from the home, the member is entitled to a DCA upon certification satisfactory to the Director Compensation and Benefits Administration (DCBA) that the parent working from the home is engaged in work that precludes providing care for the day-care aged dependant, for at least as long as the day-care period, and that there are no other care givers in the home.

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10.11.04 – REPRESENTATIVE DAY-CARE CEILING
(1) (Power to establish ceiling) Subject to paragraph (2), if an accredited day-care facility is available at the post and the member qualifies for day-care assistance, the Approving Authority (AA) is to set a representative day-care ceiling, which is to reflect the average monthly costs for full-time enrolment at three, if possible, locally accredited day-care facilities typical of those used by Canadian or other expatriate parents.
(2) (Appendix 1) In determining which facilities qualify as an accredited day-care facility for the purpose of determining the ceiling at paragraph (1), the AA is to be guided by Appendix 1. Appendix 1 is provided only as a guideline as to what constitutes an acceptable facility.
(3) (Annual review) The AA reviews the ceiling annually and advises the DCBA of any adjustment.

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10.11.05 – ESTABLISHED AMOUNTS
(1) (Full-day day-care) A member who qualifies for day-care assistance (DCA) with children enrolled in full-day day-care programs, may claim a monthly assistance for each child equivalent to the lesser of:
(a) the actual monthly cost of the program;

(b) the post representative day-care ceiling; and

(c) the maximum monthly allowance established for full-day day-care under FSD 32, minus the deductible per child per month established for full-day day-care under FSD 32.
(2) (Half-day day-care) A member who qualifies for the DCA with children enrolled in half-day day-care programs, may claim a monthly allowance for each child equivalent to the lesser of:
(a) the actual monthly cost of the half-day program;

(b) 50% of the post representative day-care ceiling; and

(c) the maximum monthly allowance established for half-day day-care under FSD 32, minus the deductible per child per month established for half-day day-care under FSD 32.
(3) (Additional assistance) If the actual monthly costs exceed the maximum monthly allowance established, requests for additional assistance may be submitted to the Foreign Service Interdepartmental Co-ordinating Committee.

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10.11.06 – NON-ELIGIBLE COSTS
(1) (Non-day-care costs) The costs of home child-care, nannies, live -in caregivers, after school child-care, or babysitting do not qualify for day-care assistance.
(2) (Transportation) Costs for transportation to and from the day-care or educational facility are the responsibility of the member.

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10.11.07 – PAYMENT CONDITIONS
(1) (Frequency of payments) A claim for daycare assistance (DCA) is to be submitted monthly and payment will be issued in advance of the period billed by the facility. If the day-care facility requires advance payment for a longer period than a month, a claim for advance payment, for a period not to exceed six months, may be made.
(2) (Proof of attendance) DCA for subsequent periods is not to be authorized, unless at the end of each period for which the member received payment under paragraph (1), the member provides proof to the Approving Authority that the child actually attended the day-care facility for the duration of the period.
(3) (Reduced Payments) If the full amount of the payment provided in any period was not spent due to the child not attending a day-care facility for part of the period, the next payment will be reduced by the amount not spent in the previous period.

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10.11.08 – VERIFICATION
A member is required to prove that the DCA was used for the purpose intended and that the child was enrolled in a day-care program for a sufficient period of time to justify the DCA. If the member cannot provide proof, the member is to refund the DCA in proportion to the period for which there is no proof that the child was enrolled in a day-care facility.

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10.11.09 – ADMINISTRATION OF CLAIMS
(1) (Member’s Responsibility) A member entitled to day -care assistance (DCA):
(a) is responsible for:

(i) choosing appropriate day-care facilities meeting the required standards,

(ii) all administrative arrangements, and

(iii) providing full particulars, including schedules of the fees, to the Approving Authority (AA); and
(b) shall, for each month the child is in attendance at an accredited day-care facility, complete and submit a request for DCA to the AA. The member is to certify the claim as follows:
"I certify that I am a single parent or that my spouse or common-law partner is also working during the period for which day-care assistance is requested. I recognize that the day -care assistance will cease while I or my spouse or common-law partner, are on maternity or parental leave."
(2) (AA responsibility) Prior to approving a request for DCA submitted in accordance with paragraph (1), the AA is responsible to:
(a) note the representative day-care ceiling determined in accordance with CBI 10.11.04 (Representative day-care ceiling);

(b) verify that the information provided is correct;

(c) verify under 10.11.07(2) (Proof of attendance) that the member has utilized previous payments, if applicable; and
(d) certify that, taking into consideration Appendix 1, the selected day-care facility is of an acceptable standard.
(3) (Currency of payment) Once the request is approved, payment is made to the member in the currency used by the day-care facility. Calculations are made at the Public Works and Government Services Canada exchange rate in effect on the date of claim processing.