Director General Compensation and Benefits
CBI Chapters

10 Military foreign service instructions

11 Isolated Post Instructions

12 Education of Children

201 Definitions

202 Not allocated

203 Financial benefits – generally

204 Pay of officers and non-commissioned members

205 Allowances for officers and non-commissioned members

206 Gratuities – officers serving for a fixed period

207 Not allocated

208 Not allocated

209 Transportation and travelling expenses

210 Miscellaneous entitlements and grants
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CHAPTER 10 - TABLE OF CONTENTS
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MILITARY FOREIGN SERVICE INSTRUCTIONS
 
SECTION 1 – INTERPRETATION
 
10.1.01  -  DEFINITIONS
 
SECTION 2 – GENERAL PROVISIONS
 
10.2.01  -  INTENT OF MILITARY FOREIGN SERVICE INSTRUCTIONS
10.2.02  -  APPLICATION OF FSD
10.2.03  -  COMMENCEMENT AND TERMINATION OF ELIGIBILITY
10.2.04  -  UNACCOMPANIED MEMBER
10.2.05  -  ENTITLEMENT OF A MEMBER DEPLOYED OR ASSIGNED
10.2.06  -  MEMBERS ENROLLED OR RE-ENROLLED OUTSIDE CANADA
10.2.07  -  RELEASE OUTSIDE CANADA
10.2.08  -  LEAVE WITHOUT PAY
10.2.09  -  MATERNITY OR PARENTAL ALLOWANCE
10.2.10  -  TRAVEL POINTS
10.2.11  -  REMUNERATION PAID BY A THIRD PARTY
10.2.12  -  EXCHANGE RATES
10.2.13  -  SEPARATION EXPENSE
10.2.14  -  ANNUAL REPORT
 
SECTION 3 – OPERATION ALLOWANCES
 
10.3.01  -  GENERAL PROVISIONS
10.3.02  -  ELIGIBLE MEMBERS
10.3.03  -  APPLICATION BY DEPLOYMENT STATUS
10.3.04  -  OPERATIONS FOREIGN SERVICE PREMIUM
10.3.05  -  HARDSHIP ALLOWANCE
10.3.06  -  HARDSHIP ALLOWANCE BONUS
10.3.07  -  RISK ALLOWANCE
10.3.08  -  ENVIRONMENTAL ALLOWANCES
10.3.09  -  POST-COMBAT REINTEGRATION ALLOWANCE
10.3.10  -  LEAVE DENIED DURING NONCOMBAT OPERATIONS
10.3.11  -  TRANSPORTATION ON SPECIAL LEAVE
10.3.12  -  TRANSPORTATION ASSISTANCE TO A REST AND RELAXATION CENTRE
 
SECTION 4 – MEAL ALLOWANCE
 
10.4.01  -  GENERAL PROVISIONS
10.4.02  -  ELIGIBILITY
10.4.03  -  DAILY MEAL ALLOWANCE
 
SECTION 5 – SHELTER AND RELATED PROVISIONS
 
10.5.01  -  DEFINITIONS
10.5.02  -  INTENT
10.5.03  -  ELIGIBLE MEMBERS
10.5.04  -  SECTION 5 NOT APPLICABLE
10.5.05  -  GENERAL PROVISIONS
10.5.06  -  CROWN-HELD ACCOMMODATION
10.5.07  -  ALLIED NATION ACCOMMODATION
10.5.08  -  RENT CEILING
10.5.09  -  RENT ALLOWANCE
10.5.10  -  RENT SHARE
10.5.11  -  WAIVER OF RENT SHARE
10.5.12  -  ACCOMMODATION PAYMENTS, ADVANCES AND RECOVERY
10.5.13  -  UTILITY SHARE
10.5.14  -  UTILITY ALLOWANCE
10.5.15  -  FURNITURE AND APPLIANCE RENTAL
10.5.16  -  PURCHASE OF FURNITURE AND APPLIANCES
10.5.17  -  PROPERTY MANAGEMENT FEES
10.5.18  -  ACCOMMODATION DEFICIENCY ADJUSTMENTS
10.5.19  -  MAINTENANCE OR REPAIR COSTS
10.5.20  -  GROUNDS MAINTENANCE ASSISTANCE
10.5.21  -  RENT OR LEASE LIABILITY
10.5.22  -  EXPENSES TO SETTLE DISPUTE
10.5.23  -  EXPENSES FOR LEASED ACCOMMODATION
10.5.24  -  LOCAL MOVE
10.5.25  -  LAUNDRY ALLOWANCE
 
SECTION 6 – TRAVELLING EXPENSES FOR DEPENDANTS ON BRIEFING PROGRAMS
 
10.6.01  -  INTENT
10.6.02  -  ELIGIBLE MEMBERS
10.6.03  -  ENTITLEMENT
 
SECTION 7 – CHILD-CARE EXPENSES FOR DEPENDANTS ON FOREIGN LANGUAGE TRAINING
 
10.7.01  -  INTENT
10.7.02  -  ELIGIBLE MEMBERS
10.7.03  -  ENTITLEMENT
 
SECTION 8 – DEPENDANT’S HEALTH CARE EXPENSES
 
10.8.01  -  INTENT
10.8.02  -  ELIGIBLE MEMBERS
10.8.03  -  ENTITLEMENT
 
SECTION 9 – SPECIAL DEPENDANTS
 
10.9.01  -  INTENT
10.9.02  -  ELIGIBLE MEMBERS
10.9.03  -  GENERAL PROVISIONS
10.9.04  -  MEDICAL COVERAGE OF SPECIAL DEPENDANT
10.9.05  -  REQUEST PROCEDURE
 
SECTION 10 – RELOCATION EXPENSES FOR A PERSON QUALIFYING AS A DEPENDANT OR SPECIAL DEPENDANT DURING POSTING
 
10.10.01  -  INTENT
10.10.02  -  ELIGIBLE MEMBERS
10.10.03  -  ENTITLEMENT
 
SECTION 11 – DAYCARE ASSISTANCE
 
10.11.01  -  GENERAL PROVISIONS
10.11.02  -  ELIGIBLE MEMBERS
10.11.03  -  ENTITLEMENT
10.11.04  -  REPRESENTATIVE DAY-CARE CEILING
10.11.05  -  ESTABLISHED AMOUNTS
10.11.06  -  NON-ELIGIBLE COSTS
10.11.07  -  PAYMENT CONDITIONS
10.11.08  -  VERIFICATION
10.11.09  -  ADMINISTRATION OF CLAIMS
10.11.A1  -  APPENDIX 1
 
SECTION 12 – EDUCATION AND RELATED CARE OF DEPENDENT CHILDREN
 
10.12.01  -  INTENT
10.12.02  -  ELIGIBLE MEMBERS
10.12.03  -  ENTITLEMENT
 
SECTION 13 – EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS
 
10.13.01  -  INTENT
10.13.02  -  ELIGIBLE MEMBERS
10.13.03  -  ENTITLEMENT
 
SECTION 14 – FOREIGN SERVICE ALLOWANCES
 
10.14.01  -  GENERAL PROVISIONS
10.14.02  -  FOREIGN SERVICE PREMIUM
10.14.03  -  POST SPECIFIC ALLOWANCE
 
SECTION 15 - POST LIVING ALLOWANCE
 
10.15.01  -  GENERAL PROVISIONS
10.15.02  -  ELIGIBLE MEMBERS
10.15.03  -  ENTITLEMENT
 
SECTION 16 – POST DIFFERENTIAL ALLOWANCE
 
10.16.01  -  GENERAL PROVISIONS
10.16.02  -  ELIGIBLE MEMBERS
10.16.03  -  ENTITLEMENT
 
SECTION 17 – TELEPHONE CALLS
 
10.17.01  -  INTENT
10.17.02  -  ELIGIBLE MEMBERS
10.17.03  -  TIME ALLOTMENT FOR CALLS
10.17.04  -  TELEPHONE SERVICES
10.17.05  -  TELEPHONE CALL ALLOWANCE
10.17.06  -  CLAIM PROCESSING
10.17.07  -  VERIFICATION
 
SECTION 18 – POST TRANSPORTATION AND RELATED EXPENSES
 
10.18.01  -  INTENT
10.18.02  -  ELIGIBLE MEMBERS
10.18.03  -  LEASED AUTOMOBILES
10.18.04  -  OTHER TRANSPORTATION EXPENSE ALLOWANCES
10.18.05  -  COMMUTING ASSISTANCE
10.18.06  -  PMV SHIPMENT FROM OTHER THAN PREVIOUS PLACE OF DUTY
 
SECTION 19 – GYMNASIUM OR HEALTH CLUB FEES
 
10.19.01  -  INTENT
10.19.02  -  ELIGIBLE MEMBERS
10.19.03  -  ENTITLEMENT
10.19.04  -  FACILITY AND CLUB FEES
 
SECTION 20 – POSTING LOAN
 
10.20.01  -  INTENT
10.20.02  -  ELIGIBLE MEMBERS
10.20.03  -  ENTITLEMENT
10.20.04  -  APPROVAL
10.20.05  -  SUPPLEMENTARY LOAN AND NEW LOAN
10.20.06  -  INTEREST RATE
10.20.07  -  REPAYMENT
 
SECTION 21 – HOME LEAVE TRAVEL ASSISTANCE
 
10.21.01  -  DEFINITIONS
10.21.02  -  INTENT
10.21.03  -  ELIGIBLE MEMBERS
10.21.04  -  ENTITLEMENT
10.21.05  -  HLTA FOR TRAVEL TO HOME OR PREVIOUS PLACE OF DUTY
10.21.06  -  HLTA FOR TRAVEL TO A THIRD LOCATION
10.21.07  -  HLTA FOR REVERSE HOME LEAVE TRAVEL
10.21.08  -  HLTA FOR MEMBER OF SHIP’S COMPANY
10.21.09  -  MEAL AND RENT ALLOWANCES
10.21.10  -  HLTA REQUEST PROCEDURE
10.21.11  -  CHANGE IN TRAVEL PLAN
 
SECTION 22 – VACATION TRAVEL ALLOWANCE
 
10.22.01  -  INTENT
10.22.02  -  ELIGIBLE MEMBERS
10.22.03  -  ENTITLEMENT
10.22.04  -  VERIFICATION
 
SECTION 23 – COMPASSIONATE TRAVEL
 
10.23.01  -  INTENT
10.23.02  -  ELIGIBLE MEMBERS
10.23.03  -  ENTITLEMENT
 
SECTION 24 – SAFE STORAGE EXPENSE BENEFIT
 
10.24.01  -  INTENT
10.24.02  -  ELIGIBLE MEMBERS
10.24.03  -  ENTITLEMENT
 
SECTION 25 – EMERGENCY EVACUATION AND LOSS
 
10.25.01  -  INTENT
10.25.02  -  ELIGIBLE MEMBERS
10.25.03  -  ENTITLEMENT
 
SECTION 26 – COMPENSATION FOR DAMAGE OR LOSS OF FURNITURE AND EFFECTS
 
10.26.01  -  GENERAL PROVISIONS
10.26.02  -  ELIGIBLE MEMBERS
10.26.03  -  ENTITLEMENT
 
SECTION 27 – INHERITANCE
 
10.27.01  -  INTENT
10.27.02  -  ELIGIBLE MEMBERS
10.27.03  -  ENTITLEMENT

 

 

 

SECTION 2 – GENERAL PROVISIONS
10.2.01 – INTENT OF MILITARY FOREIGN SERVICE INSTRUCTIONS
The intent of the allowances and benefits under the Military Foreign Service Instructions is to recognize and to facilitate a member’s service outside Canada and to ensure that, as much as possible, members should be neither better nor worse off than their counterparts serving in Canada.

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10.2.02 – APPLICATION OF FSD
(1) (Equitable Payments) Subject to any direction that may be issued by Treasury Board, if under this chapter a member or the member’s dependants have not received compensation because the relevant circumstances, although not dissimilar to, are different from the circumstances established, the Minister may approve the payment of all or part of that compensation, if in the Minister's opinion it would be
(a) equitable and consistent with the purpose of this chapter; and

(b) consistent with the practice in the Public Service under any relevant FSD to so do.
(2) (Application of FSD) If, under this chapter, a member may claim allowances and benefits or is required to pay a charge in accordance with the terms and conditions established in a FSD, that FSD shall be deemed to apply to the member as if that member were an employee.

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10.2.03 – COMMENCEMENT AND TERMINATION OF ELIGIBILITY
(1) (Commencement of eligibility) Unless otherwise specified:
(a) a member who arrives at the post prior to the member’s change of strength (COS) date:
(i) and who is on leave, is entitled to the applicable allowances and benefits commencing on the member’s COS date, or

(ii) and who is not on leave, is entitled to the applicable allowances and benefits commencing on the member’s date of arrival at the post;
(b) a member who arrives at the post on or after the member’s COS date, is entitled to the applicable allowances and benefits commencing on the member’s date of arrival at the post.
(2) (Termination of eligibility) Unless otherwise specified:
(a) a member who departs the post prior to the member’s change of strength (COS) date ceases to be entitled to the applicable allowances and benefits on the date of the member’s departure from the post;

(b) a member who departs the post on or after the member’s COS date:
(i) and who is on leave, ceases to be entitled to the applicable allowances and benefits on the member’s COS date, or

(ii) and who is not on leave, ceases to be entitled to the applicable allowances and benefits on the member’s date of departure from the post.
(3) (Cross-posting) The entitlement to the allowances and benefits of a member who is cross-posted and does not return to Canada on leave at public expense between cross-postings continues, except for section 5 (Shelter and Related Provisions).

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10.2.04 – UNACCOMPANIED MEMBER
An unaccompanied member, who moves their dependants to the post at their own expense, continues to be an unaccompanied member for the purpose of this chapter.

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10.2.05 – ENTITLEMENT OF A MEMBER DEPLOYED OR ASSIGNED
(1) (Deployment or assignment status) Members are deployed or assigned by means of a posting, attached posting or attached posting (temporary).
(2) (Posting) A member who is posted for:
(a) a period of twelve months or more is entitled to the allowances and benefits in all applicable sections of this chapter; or

(b) a period of less than twelve months is entitled to the allowances and benefits in the following applicable sections:
(i) section 2 (General Provisions),

(ii) section 3 (Operation Allowances),

(iii) section 4 (Meal Allowance),

(iv) section 5 (Shelter and Related Provisions),

(v) section 6 (Travelling Expenses for Dependants on Briefing Programs),

(vi) section 8 (Dependant’s Health Care Expenses),

(vii) section 11 (Day-care Assistance),

(viii) section 12 (Education and Related Care of Dependent Children),

(ix) section 13 (Employment Assistance for Spouses and Common-law Partners),

(x) section 14 (Foreign Service Allowances),

(xi) section 15 (Post Living Allowance),

(xii) section 16 (Post Differential Allowance),

(xiii) section 17 (Telephone Calls),

(xiv) section 18 (Post Transportation and Related Expenses),

(xv) section 19 (Gymnasium or Health Club Fees),

(xvi) section 21 (Home Leave Travel Assistance),

(xvii) section 23 (Compassionate Travel),

(xviii) section 24 (Safe Storage Expense Benefit),

(xix) section 25 (Emergency Evacuation and Loss), and

(xx) section 26 (Compensation for Damage or Loss of Furniture and Effects).
(3) (Attached posting and attached posting (temporary)) A member who is attached posted or attached posting (temporary) is entitled to the allowances and benefits in the following applicable sections:
(a) section 2 (General Provisions);

(b) section 3 (Operation Allowances);

(c) section 4 (Meal Allowance);

(d) section 5 (Shelter and Related Provisions);

(e) section 14 (Foreign Service Allowances);

(f) section 15 (Post Living Allowance);

(g) section 16 (Post Differential Allowance);

(h) section 17 (Telephone Calls);

(i) section 18 (Post Transportation and Related Expenses);

(j) section 19 (Gymnasium or Health Club Fees);

(k) section 21 (Home Leave Travel Assistance);

(l) section 23 (Compassionate Travel);

(4) (Temporary duty) A member who is on temporary duty is only entitled, under this chapter, to the Risk Allowance as set out in CBI 10.3.07 (Risk Allowance). The other allowances and benefits to which a member on temporary duty may be entitled to are set out in the Canadian Forces Temporary Duty Travel Instructions.

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10.2.06 – MEMBERS ENROLLED OR RE-ENROLLED OUTSIDE CANADA
(1) (Employment at ordinary residence) A member ordinarily resident outside Canada who is enrolled or re-enrolled outside Canada, and who accepts employment for a continuous period of duty at the location where the member ordinarily resides, is entitled to the allowances and benefits under the following applicable sections:
(a) section 2 (General Provisions);

(b) section 3 (Operation Allowances);

(c) section 5 (Shelter and Related Provisions);

(d) section 8 (Dependant’s Health Care Expenses);

(e) section 10 (Relocation Expenses for a Person Qualifying as a Dependant or Special Dependant During Posting);

(f) section 15 (Post Living Allowance);

(g) section 18 (Post Transportation and Related Expenses);

(h) section 19 (Gymnasium or Health Club Fees);

(i) section 24 (Safe Storage Expense Benefit); and

(j) section 25 (Emergency Evacuation and Loss);
(2) (Third location employment) A member ordinarily resident outside Canada and deployed or assigned for a continuous period of duty outside Canada and away from the location where the member ordinarily resides, shall be entitled to the allowances and benefits of this chapter in accordance with the member’s deployment or assignment status.
(3) (Application) For the purposes of paragraphs (1) and (2), this chapter applies to the member from the date of arrival at the post to the date of departure on termination of duty at that post, except that this chapter shall not apply during periods of leave without pay.

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10.2.07 – RELEASE OUTSIDE CANADA
If a member elects to remain outside Canada on release, the allowances and benefits in this chapter shall cease as of the last day of the month in which the member begins retirement leave, under article 16.18 (Retirement Leave) of the QR&O; or if the member takes a cash-out of leave, the day of the member’s release.

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10.2.08 – LEAVE WITHOUT PAY
A member who is granted leave without pay during an assignment outside Canada is entitled to the applicable allowances and benefits under this chapter, except for:
(a) CBI 10.14.02 (Foreign Service Premium);

(b) section 15 (Post Living Allowance); and

(c) section 16 (Post Differential Allowance).

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10.2.09 – MATERNITY OR PARENTAL ALLOWANCE
(1) (Included benefits) A member who is entitled to maternity or parental allowance under CBI 209.46 (Maternity Allowance) and CBI 209.465 (Parental Allowance) continues, if the member remains at the post, to receive the allowances and benefits to which the member was entitled to receive immediately prior to commencing maternity or parental leave, except that the following allowances are adjusted in accordance with CBI 209.46 and CBI 209.465:
(a) section 14 (Foreign Service Allowances);

(b) section 15 (Post Living Allowance); and

(c) section 16 (Post Differential Allowance).
(2) (Benefit adjustments) The allowances specified in paragraph (1) shall be adjusted to recognize
(a) a change in rate of pay;

(b) a change in family status;

(c) a change in the Post Index;

(d) a revision to the section 14 rates; and

(e) a revision to the section 17 rates.
(3) (Period of maternity or parental leave) The period of maternity or parental leave does not count for the purpose of calculating points under CBI 10.14.02 (Foreign Service Premium) or for the calculation of number of months served in regards to the Post Differential Allowance bonus.
(4) (Temporary absence) If a member on maternity or parental leave is temporarily absent from the post in excess of 25 compensation days, the benefits of section 15 and 16 shall cease with effect from the 26th compensation day of absence. The member is required to inform the Approving Authority of any absences from the post in excess of 25 compensation days.

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10.2.10 – TRAVEL POINTS
A member who is deployed or assigned may collect and utilize travel points accumulated while on individual duty travel status under CBI 209.26 (Travel Loyalty Programs), when such travel is authorized:
(a) under section 6 (Travelling Expenses for Dependants on Briefing Programs);

(b) under section 8 (Dependant’s Health Care Expenses);

(c) for Family Reunion Travel under section 12 (Education and Related Care of Dependent Children);

(d) under section 21 (Home Leave Travel Assistance); and

(e) under section 23 (Compassionate Travel).

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10.2.11 – REMUNERATION PAID BY A THIRD PARTY
(1) (Application) This instruction applies to members who receive remuneration in whole or in part from a third party, such as the United Nations, if such remuneration duplicates some or all of the allowances and benefits set out in this chapter and results in a degree of over compensation.
(2) (Administration) A member in receipt of remuneration from a third party shall provide the Approving Authority with appropriate details, for furtherance to the Director Compensation and Benefits Administration, in order that a determination of the appropriate level of the allowances and benefits is made.
(3) (Limitation on entitlement) If a third party pays remuneration in whole or in part to a member, the allowances and benefits set out in this chapter are reduced:
(4) (Maximum reduction) No reduction may exceed in amount the total of the remuneration paid by a third party.
(5) (Retention of monies) If a reduction is imposed in accordance with this instruction, any monies received as remuneration by the member from a third party is retained by the member in lieu of any allowances and benefits for which a reduction has been imposed under this chapter.

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10.2.12 – EXCHANGE RATES
In certain situations if accountable advances are permitted in respect of this chapter, especially in the case of security deposit advances that may be outstanding for several years, the currency exchange rate may change significantly between the date the advance is made and the date on which it is recovered. It is intended that the member should neither lose nor gain as a result of currency exchange rate fluctuations under these circumstances. Therefore, all losses and gains upon recovery of the advance are a Crown responsibility.

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10.2.13 – SEPARATION EXPENSE
A member who is entitled to receive benefits and allowances under this chapter is not entitled to the allowances and benefits under CBI 209.997 (Separation Expense).

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10.2.14 – ANNUAL REPORT
The Director General Compensation and Benefits shall submit to the Foreign Service Interdepartmental Co-ordinating Committee on 01 November an annual report including:
(a) the details as to designations of special dependants made under section 9 (Special Dependants); and

(b) a listing of members continuing to receive the Foreign Service Premium (FSP) under CBI 10.14.02 (Foreign Service Premium) after serving at the same post for seven consecutive years or more, and the reason for continuing the FSP payment.