Compensation and Benefit Instructions for the Canadian Forces (CBI)

CBI Chapters

10 Military foreign service instructions

11 Isolated Post Instructions

12 Education of Children

201 Definitions

202 Not allocated

203 Financial benefits – generally

204 Pay of officers and non-commissioned members

205 Allowances for officers and non-commissioned members

206 Gratuities – officers serving for a fixed period

207 Not allocated

208 Not allocated

209 Transportation and travelling expenses

210 Miscellaneous entitlements and grants

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CHAPTER 10 - TABLE OF CONTENTS
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MILITARY FOREIGN SERVICE INSTRUCTIONS

SECTION 1 – INTERPRETATION

10.1.01	-	DEFINITIONS

SECTION 2 – GENERAL PROVISIONS

10.2.01	-	INTENT OF MILITARY FOREIGN SERVICE INSTRUCTIONS
10.2.02	-	APPLICATION OF FSD
10.2.03	-	COMMENCEMENT AND TERMINATION OF ELIGIBILITY
10.2.04	-	UNACCOMPANIED MEMBER
10.2.05	-	ENTITLEMENT OF A MEMBER DEPLOYED OR ASSIGNED
10.2.06	-	MEMBERS ENROLLED OR RE-ENROLLED OUTSIDE CANADA
10.2.07	-	RELEASE OUTSIDE CANADA
10.2.08	-	LEAVE WITHOUT PAY
10.2.09	-	MATERNITY OR PARENTAL ALLOWANCE
10.2.10	-	TRAVEL POINTS
10.2.11	-	REMUNERATION PAID BY A THIRD PARTY
10.2.12	-	EXCHANGE RATES
10.2.13	-	SEPARATION EXPENSE
10.2.14	-	ANNUAL REPORT

SECTION 3 – OPERATION ALLOWANCES

10.3.01	-	GENERAL PROVISIONS
10.3.02	-	ELIGIBLE MEMBERS
10.3.03	-	APPLICATION BY DEPLOYMENT STATUS
10.3.04	-	OPERATIONS FOREIGN SERVICE PREMIUM
10.3.05	-	HARDSHIP ALLOWANCE
10.3.06	-	HARDSHIP ALLOWANCE BONUS
10.3.07	-	RISK ALLOWANCE
10.3.08	-	ENVIRONMENTAL ALLOWANCES
10.3.09	-	POST-COMBAT REINTEGRATION ALLOWANCE
10.3.10	-	LEAVE DENIED DURING NONCOMBAT OPERATIONS
10.3.11	-	TRANSPORTATION ON SPECIAL LEAVE
10.3.12	-	TRANSPORTATION ASSISTANCE TO A REST AND RELAXATION CENTRE

SECTION 4 – MEAL ALLOWANCE

10.4.01	-	GENERAL PROVISIONS
10.4.02	-	ELIGIBILITY
10.4.03	-	DAILY MEAL ALLOWANCE

SECTION 5 – SHELTER AND RELATED PROVISIONS

10.5.01	-	DEFINITIONS
10.5.02	-	INTENT
10.5.03	-	ELIGIBLE MEMBERS
10.5.04	-	SECTION 5 NOT APPLICABLE
10.5.05	-	GENERAL PROVISIONS
10.5.06	-	CROWN-HELD ACCOMMODATION
10.5.07	-	ALLIED NATION ACCOMMODATION
10.5.08	-	RENT CEILING
10.5.09	-	RENT ALLOWANCE
10.5.10	-	RENT SHARE
10.5.11	-	WAIVER OF RENT SHARE
10.5.12	-	ACCOMMODATION PAYMENTS, ADVANCES AND RECOVERY
10.5.13	-	UTILITY SHARE
10.5.14	-	UTILITY ALLOWANCE
10.5.15	-	FURNITURE AND APPLIANCE RENTAL
10.5.16	-	PURCHASE OF FURNITURE AND APPLIANCES
10.5.17	-	PROPERTY MANAGEMENT FEES
10.5.18	-	ACCOMMODATION DEFICIENCY ADJUSTMENTS
10.5.19	-	MAINTENANCE OR REPAIR COSTS
10.5.20	-	GROUNDS MAINTENANCE ASSISTANCE
10.5.21	-	RENT OR LEASE LIABILITY
10.5.22	-	EXPENSES TO SETTLE DISPUTE
10.5.23	-	EXPENSES FOR LEASED ACCOMMODATION
10.5.24	-	LOCAL MOVE
10.5.25	-	LAUNDRY ALLOWANCE

SECTION 6 – TRAVELLING EXPENSES FOR DEPENDANTS ON BRIEFING PROGRAMS

10.6.01	-	INTENT
10.6.02	-	ELIGIBLE MEMBERS
10.6.03	-	ENTITLEMENT

SECTION 7 – CHILD-CARE EXPENSES FOR DEPENDANTS ON FOREIGN LANGUAGE TRAINING

10.7.01	-	INTENT
10.7.02	-	ELIGIBLE MEMBERS
10.7.03	-	ENTITLEMENT

SECTION 8 – DEPENDANT’S HEALTH CARE EXPENSES

10.8.01	-	INTENT
10.8.02	-	ELIGIBLE MEMBERS
10.8.03	-	ENTITLEMENT

SECTION 9 – SPECIAL DEPENDANTS

10.9.01	-	INTENT
10.9.02	-	ELIGIBLE MEMBERS
10.9.03	-	GENERAL PROVISIONS
10.9.04	-	MEDICAL COVERAGE OF SPECIAL DEPENDANT
10.9.05	-	REQUEST PROCEDURE

SECTION 10 – RELOCATION EXPENSES FOR A PERSON QUALIFYING AS A DEPENDANT OR SPECIAL DEPENDANT DURING POSTING

10.10.01	-	INTENT
10.10.02	-	ELIGIBLE MEMBERS
10.10.03	-	ENTITLEMENT

SECTION 11 – DAYCARE ASSISTANCE

10.11.01	-	GENERAL PROVISIONS
10.11.02	-	ELIGIBLE MEMBERS
10.11.03	-	ENTITLEMENT
10.11.04	-	REPRESENTATIVE DAY-CARE CEILING
10.11.05	-	ESTABLISHED AMOUNTS
10.11.06	-	NON-ELIGIBLE COSTS
10.11.07	-	PAYMENT CONDITIONS
10.11.08	-	VERIFICATION
10.11.09	-	ADMINISTRATION OF CLAIMS
10.11.A1	-	APPENDIX 1

SECTION 12 – EDUCATION AND RELATED CARE OF DEPENDENT CHILDREN

10.12.01	-	INTENT
10.12.02	-	ELIGIBLE MEMBERS
10.12.03	-	ENTITLEMENT

SECTION 13 – EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS

10.13.01	-	INTENT
10.13.02	-	ELIGIBLE MEMBERS
10.13.03	-	ENTITLEMENT

SECTION 14 – FOREIGN SERVICE ALLOWANCES

10.14.01	-	GENERAL PROVISIONS
10.14.02	-	FOREIGN SERVICE PREMIUM
10.14.03	-	POST SPECIFIC ALLOWANCE

SECTION 15 - POST LIVING ALLOWANCE

10.15.01	-	GENERAL PROVISIONS
10.15.02	-	ELIGIBLE MEMBERS
10.15.03	-	ENTITLEMENT

SECTION 16 – POST DIFFERENTIAL ALLOWANCE

10.16.01	-	GENERAL PROVISIONS
10.16.02	-	ELIGIBLE MEMBERS
10.16.03	-	ENTITLEMENT

SECTION 17 – TELEPHONE CALLS

10.17.01	-	INTENT
10.17.02	-	ELIGIBLE MEMBERS
10.17.03	-	TIME ALLOTMENT FOR CALLS
10.17.04	-	TELEPHONE SERVICES
10.17.05	-	TELEPHONE CALL ALLOWANCE
10.17.06	-	CLAIM PROCESSING
10.17.07	-	VERIFICATION

SECTION 18 – POST TRANSPORTATION AND RELATED EXPENSES

10.18.01	-	INTENT
10.18.02	-	ELIGIBLE MEMBERS
10.18.03	-	LEASED AUTOMOBILES
10.18.04	-	OTHER TRANSPORTATION EXPENSE ALLOWANCES
10.18.05	-	COMMUTING ASSISTANCE
10.18.06	-	PMV SHIPMENT FROM OTHER THAN PREVIOUS PLACE OF DUTY

SECTION 19 – GYMNASIUM OR HEALTH CLUB FEES

10.19.01	-	INTENT
10.19.02	-	ELIGIBLE MEMBERS
10.19.03	-	ENTITLEMENT
10.19.04	-	FACILITY AND CLUB FEES

SECTION 20 – POSTING LOAN

10.20.01	-	INTENT
10.20.02	-	ELIGIBLE MEMBERS
10.20.03	-	ENTITLEMENT
10.20.04	-	APPROVAL
10.20.05	-	SUPPLEMENTARY LOAN AND NEW LOAN
10.20.06	-	INTEREST RATE
10.20.07	-	REPAYMENT

SECTION 21 – HOME LEAVE TRAVEL ASSISTANCE

10.21.01	-	DEFINITIONS
10.21.02	-	INTENT
10.21.03	-	ELIGIBLE MEMBERS
10.21.04	-	ENTITLEMENT
10.21.05	-	HLTA FOR TRAVEL TO HOME OR PREVIOUS PLACE OF DUTY
10.21.06	-	HLTA FOR TRAVEL TO A THIRD LOCATION
10.21.07	-	HLTA FOR REVERSE HOME LEAVE TRAVEL
10.21.08	-	HLTA FOR MEMBER OF SHIP’S COMPANY
10.21.09	-	MEAL AND RENT ALLOWANCES
10.21.10	-	HLTA REQUEST PROCEDURE
10.21.11	-	CHANGE IN TRAVEL PLAN

SECTION 22 – VACATION TRAVEL ALLOWANCE

10.22.01	-	INTENT
10.22.02	-	ELIGIBLE MEMBERS
10.22.03	-	ENTITLEMENT
10.22.04	-	VERIFICATION

SECTION 23 – COMPASSIONATE TRAVEL

10.23.01	-	INTENT
10.23.02	-	ELIGIBLE MEMBERS
10.23.03	-	ENTITLEMENT

SECTION 24 – SAFE STORAGE EXPENSE BENEFIT

10.24.01	-	INTENT
10.24.02	-	ELIGIBLE MEMBERS
10.24.03	-	ENTITLEMENT

SECTION 25 – EMERGENCY EVACUATION AND LOSS

10.25.01	-	INTENT
10.25.02	-	ELIGIBLE MEMBERS
10.25.03	-	ENTITLEMENT

SECTION 26 – COMPENSATION FOR DAMAGE OR LOSS OF FURNITURE AND EFFECTS

10.26.01	-	GENERAL PROVISIONS
10.26.02	-	ELIGIBLE MEMBERS
10.26.03	-	ENTITLEMENT

SECTION 27 – INHERITANCE

10.27.01	-	INTENT
10.27.02	-	ELIGIBLE MEMBERS
10.27.03	-	ENTITLEMENT

SECTION 20 – POSTING LOAN

10.20.01 – INTENT

(1) (Intent) The intent of the posting loan is to facilitate service outside Canada, including assistance with the purchase of items, such as food, clothing and a PMV, including a PMV security system, for the member's use at a post.

(2) (Other use) A posting loan may be used for consolidation of debt prior to departure but may not be used for personal gain such as investment purposes or paying down a mortgage.

10.20.02 – ELIGIBLE MEMBERS

(1) (Eligibility) This section applies to a member who is posted or cross-posted for 12 months or more to a post.

(2) (Service couple) Each member of a service couple is entitled to a posting loan if each member demonstrates a valid requirement for the posting loan.

10.20.03 – ENTITLEMENT

A member who has demonstrated a valid requirement and is posted or cross-posted to a post outside Canada is entitled to an interest-bearing posting loan in an amount not exceeding the lesser of 50% of the member's annual pay in effect at the time the loan is approved and the amount established annually by the Treasury Board.

10.20.04 – APPROVAL

(1) (Valid requirement for loan) Once the member demonstrates a valid requirement for the posting loan, approval of the loan shall be given by the member’s:

(a) Commanding Officer, if the member is in Canada when requesting the posting loan prior to the departure for the post; or

(b) Approving Authority, if the member is outside Canada when requesting the posting loan.

(2) (Release of funds) If a posting loan has been approved, the funds may be released to the member up to 90 days prior to the date of departure from Canada or the member's previous post.

(3) (Approval period for posting) In the case of a posting, a posting loan may be approved:

(a) in advance of the posting; or

(b) in the first twelve months of the posting or during the first half of the posting, whichever is less.

(4) (Approval period for cross-posting) In the case of a cross-posting, the posting loan may be approved:

(a) in the twelve months preceding the crossposting; or

(b) in the first twelve months of the crossposting or during the first half of the crossposting, whichever is less.

(5) (Approval outside set period) A member may also apply to the Director Compensation and Benefits Administration for a posting loan outside of the time period set out in paragraphs (3) and (4).

10.20.05 – SUPPLEMENTARY LOAN AND NEW LOAN

(1) (Supplementary loan) A member in receipt of a posting loan is entitled to a supplementary loan on one occasion only, to increase the total amount of the loan. The minimum amount of the supplementary loan is $1,500 up to the maximum amount that would have been available under CBI 10.20.03 (Entitlement) when the original loan was approved less the original amount issued.

(2) (New loan) A member who is cross-posted is entitled to a new posting loan, the maximum amount of which shall not exceed the amount available under CBI 10.20.03 at the time of official notification of the cross-posting, reduced by the outstanding principal of the previous loan, if applicable.

(3) (Loan repaid in full) If a posting loan has been repaid in full, the member is not entitled to a supplementary loan or to a new loan, unless the member is cross-posted, even if the original amount borrowed was not the maximum to which the member was entitled under CBI 10.20.03.

10.20.06 –INTEREST RATE

(1) (Interest rate for posting loan) Unless paragraph (3) applies, a posting loan granted to a member under CBI 10.20.04 (Approval) bears the interest rate established by the Department of Finance on the first day of the quarter in which the loan is approved for the duration of the loan.

(2) (Interest rate for supplementary loan) A supplementary loan granted to a member under CBI 10.20.05 (Supplementary Loan and New Loan) bears the interest rate established by the Department of Finance on the first day of the quarter in which the supplementary loan is approved.

(3) (Interest rate for combined loans) The interest rate for a total combined loan is a weighted average based on the outstanding principal of the previous loan at its interest rate and the amount of the supplementary loan or new loan at the current rate.

(4) (Interest prior to repayment) If a posting loan has been approved in accordance with CBI 10.20.04, the interest for the period between when the member receives the funds and the start of the repayment will be calculated by the Central Computation Pay System at the time the loan is set-up by the Director Accounts Processing, Pay and Pensions. The interest is deducted from the member’s pay the first of each month until the repayment starts.

10.20.07 – REPAYMENT

(1) (Repayment period) If a posting loan has been approved in accordance with CBI 10.20.04 (Approval), the repayment period shall not exceed 48 months, however, if the member is granted a new posting loan on cross-posting, the combined loan will commence a new 48-month repayment period.

(2) (Supplementary loan) If a supplementary loan has been approved in accordance with CBI 10.20.05(1) (Supplementary loan), the repayment period is not to exceed 48 months from the commencement of the repayment period on the original loan.

(3) (Method of repayment) Unless the loan has been repaid in full under paragraph (4), the loan shall be repaid in equal monthly instalments of principal and interest:

(a) for a member granted a posting loan prior to arrival at the post, commencing on the earlier of:
(i) the first day of the fourth month following the month in which the loan is approved, or

(ii) the first day of the month following the member's arrival at the post;
(b) for a member granted a posting loan after arrival at the post, on the first day of the month following the month in which the loan is approved.

(4) (Advance full repayment) A member in receipt of an approved posting loan may:

(a) repay the principal of the loan in full, without interest, prior to the date on which repayment is scheduled to commence except that interest which was paid in advance for the period the member was in receipt of the posting loan shall not be refunded to the member; or

(b) repay the whole of the outstanding principal and interest during the repayment period, with interest calculated to the end of the month in which the loan is retired.

(5) (Loan renegotiation) A member in receipt of an approved posting loan may, on one occasion only and for a minimum of $500:

(a) partially repay the principal of the loan prior to the date on which repayment is scheduled to commence, in which case the commencement and termination dates for repayment and the interest rate remains unchanged but the total amount of blended principal and interest is adjusted to reflect the reduced principal of the loan; or

(b) partially repay the principal of the loan once during the repayment period to decrease the outstanding principal of the loan, in which case the interest rate remains unchanged but the termination date of the loan and the total amount of blended principal and interest are adjusted to reflect the reduced principal of the loan.

(6) (Early termination or cancellation of posting) If a member returns to Canada prior to the termination of the posting or if a member’s posting loan has been approved in anticipation of posting and the member is subsequently notified that the posting has been cancelled:

(a) the Approving Authority (AA) or the Commanding Officer (CO), as the case may be, may authorize the continued repayment of the loan under the existing terms and conditions for that posting loan; or

(b) the Director Compensation and Benefits Administration may, upon request, if such repayment of the loan would cause financial hardship, consider extending the repayment period beyond 48 months.

(7) (Release of member prior to full repayment) If a member is released before repayment is completed, the outstanding amount of the loan shall be subject to immediate recovery or as arranged with the Director Accounts Processing, Pay and Pensions.

(8) (Leave without pay) If a member has been granted leave without pay during the repayment period of the loan, the AA will arrange measures for the member to continue regular payments during the leave without pay period.