Chiefs of Classification Meeting

Classification Monitoring of Small Departments 

March 31, 2005

Today

Provide an update on 2 key priorities:

• Small Departments – Monitoring Project 
• Position Reclassification Reporting 

Monitoring of Small Department

Objective

• To assess the health and integrity of the delivery of the classification program in small departments (SDs)

Methodology & Approach (SD)

• Definition of small departments - under 500 occupied positions
• Risk assessment framework – cornerstone of monitoring philosophy
• Top down structured approach 
• EX (Corporate Services, Programs) 
• All other occupational groups 
• Monitoring approach
• Team based (TLN/HRMM)
• Code of conduct (PS Ethics & Values) 
• Reflects Government Management Principles (Modern Comptrollership, Results for Canadians)

Communication Strategy (SD)

PSHRMAC

• President informed
• Letters to deputy heads
• OAG and PSC advised

DEPARTMENT

• Deputy Head to Human Resources 
• Head of Human Resources to 
• Managers
• Employees
• Unions

Project Status

• PSHRMAC has monitored four departments
• Reports underway
• Next four departments have been selected and advised

II. Position Reclassification Reporting

• Last quarter of this FY (Jan – March data)
• due in April
• Since implementation PSHRMAC has:
• worked with departments 
• made needed changes where feasible
• exploring other suggested adjustments 
• FAQs (HR and Public) – imminent
• Supervisory Differential – PRDC site updated

Position Reclassification Reporting Tool (PRDC)

• Provides uniformity
• Ensures current and timely reporting
• Facilitates data analysis 
• Eases ad hoc statistical requirements

Remember……

• Refresh Web pages 
• “Nil” reports must be reported
• Go through PRDC application to own site
• Include in your business planning calendar