Purpose
The purpose of this introduction is to outline the objectives
and use of the Pay administration information on-line and to
describe the roles and responsibilities of the participants in
the pay administration process.
The pay administration information on-line is provided for the
use of departmental personnel in applying uniformly the various
pay policies as contained in authorities such as the Public
Service Terms and Conditions of Employment Regulations, the
Retroactive Remuneration Directives, the Reclassification and
Conversion Pay Regulations, Treasury Board Minutes and
Collective Agreements. It is not a substitute for these or any
other authorities.
The pay administration information on-line is intended as:
- a reference tool for personnel employed in the preparation of
pay-input transactions,
- a training aid,
- a reference guide for personnel not directly associated with
the pay process.
It is important, when referring to this information, that the
user first determine the status of an employee in relation to the
system of collective bargaining. If the employee is in a
bargaining unit, information concerning most of the employee's
terms and conditions of employment are set out in the collective
agreement to which the employee is subject. It should be noted
that the collective agreement, by law, has precedence over most
other personnel policies where the collective agreement is
specific. If the employee is not in a bargaining unit, the user
should refer to the relevant terms and conditions of employment
covering the employees' occupational group and level.
The policy and managerial framework for pay administration
proposed in the Pay study task force phase 3 report and
promulgated by Treasury Board Circular 1977-37 of July 28, 1977
recognized the primary interest of departments and agencies in
the administration of the pay and benefits of their employees.
The policy also clarified and confirmed the role of Public Works
and Government Services Canada (previously named Supply and
Services Canada) in pay administration, as the department
responsible for the provision of pay processing systems and
services in support of employing departments and central services
agencies.
The policy and managerial framework further recognized the
Treasury Board Secretariat's overall responsibility for pay
administration, including responsibility for providing policies
and regulations, interpreting such policies and regulations, and
coordinating and monitoring the entire pay administration
process.
The allocation of responsibilities within the managerial
framework is outlined in the following circulars:
TB Circular
1977-37: Pay Administration
TB Circular
1979-35: Pay Administration
The Pay Administration Section of the Labour Relations
Division is responsible for interpretations of those provisions
of collective agreements that are not specific to a particular
bargaining unit, and of regulations and directives cited in
agreements. This includes all persons to whom the provisions of
an agreement may apply, including excluded employees and some
unrepresented employees.
Negotiators will continue to interpret clauses that are
specific to the agreements assigned to them.
Interpretations on all aspects of executive compensation and
performance pay plans for excluded employees will be provided by
the Human Resources Management Division.
Interpretations on subjects that form part of collective
agreements under the auspices of the National Joint Council will
be provided by the appropriate policy area within the Human
Resources Management Division.
Enquiries concerning pay administrative policies and programs
should be referred to the Pay Administration Section of the
Labour Relations Division.
Departments and agencies are asked to ensure that only senior
compensation managers at the headquarters level contact these
sections. Enquiries should be directed to the appropriate section
at the following address:
Human Resources Branch
Treasury Board Secretariat
L'Esplanade Laurier
300 Laurier Avenue West
Ottawa, Ontario
K1A 0R5
Departments and agencies are requested to direct all enquiries
relating to the operational aspects of the pay system (for
example, input procedures, cheque issue, etc.) to their usual
contacts within Public Works and Government Services Canada.
Senior Compensation Managers can also determine who is the
responsible TB officer for a specific policy by referring to the
TBS contacts list at the main menu of the HR Connexions on
the Government Enterprise network.
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