Compensation and Benefit Instructions for the Canadian Forces (CBI)

CBI Chapters

10 Military foreign service instructions

11 Isolated Post Instructions

12 Education of Children

201 Definitions

202 Not allocated

203 Financial benefits – generally

204 Pay of officers and non-commissioned members

205 Allowances for officers and non-commissioned members

206 Gratuities – officers serving for a fixed period

207 Not allocated

208 Not allocated

209 Transportation and travelling expenses

210 Miscellaneous entitlements and grants

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CHAPTER 209 - TABLE OF CONTENTS
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TRANSPORTATION AND TRAVELLING EXPENSES

SECTION 1 - GENERAL

209.01	-	DEFINITIONS
209.013	-	SPECIAL POWERS OF THE MINISTER
209.015	-	EXCEPTIONS AND LIMITATIONS TO ENTITLEMENTS UNDER THIS CHAPTER
209.02	-	UNPAID RANKS
209.03	-	PREPARATION AND SUBMISSION OF CLAIMS
209.04	-	TRANSPORTATION WHEN PROCEEDING TO AND RETURNING FROM CLASS "A" AND "B" RESERVE SERVICE
209.045	-	TRANSPORTATION ASSISTANCE FOR RESERVE FORCE PERSONNEL ON CLASS “A” AND “B” RESERVE SERVICE (effective 27 February 2003) Amendment 2

SECTION 2 - TRANSPORTATION AND ACCOMMODATION

209.20	-	ENTITLEMENT TO TRANSPORTATION AND ACCOMMODATION - DUTY TRAVEL
209.22	-	CLASSES OF TRANSPORTATION AND ACCOMMODATION
209.25	-	USE OF PRIVATE MOTOR CAR, MOTORCYCLE OR AIRPLANE FOR TEMPORARY DUTY TRAVEL
209.26	-	TRAVEL LOYALTY PROGRAM (effective 30 September 2002) Amendment 1
209.27	-	HIRE OF PRIVATE MOTOR CARS
209.28	-	COMMUTING ASSISTANCE

SECTION 3 - TRAVELLING EXPENSES

209.30	-	TRAVELLING EXPENSES - CONDITIONS AND ENTITLEMENTS
209.31	-	REIMBURSEMENT FOR WEEKEND TRAVEL WHILE ON TEMPORARY DUTY
209.32	-	SHIPMENT OF EXCESS BAGGAGE
209.335	-	FAMILY CARE ASSISTANCE
209.35	-	EXPENSES WHEN A SHIP IS TEMPORARILY EVACUATED DUE TO DISRUPTIONS IN ESSENTIAL SERVICES

SECTION 4 - INCIDENTAL TRAVELLING EXPENSES

209.42	-	TAXI FARES
209.43	-	MISCELLANEOUS INCIDENTAL EXPENSES

SECTION 5 - TRANSPORTATION ON LEAVE

209.50	-	TRANSPORTATION ON LEAVE
209.51	-	COMPASSIONATE TRAVEL ASSISTANCE
209.52	-	TRANSPORTATION ON SPECIAL LEAVE
209.53	-	ASSISTED LEAVE TRANSPORTATION EXPENSE
209.54	-	REIMBURSEMENT OF EXPENSES WHEN RECALLED FROM OR ON CANCELLATION OF LEAVE

SECTION 6 - ENTITLEMENT AT TIME OF ENROLMENT

209.60	-	DEFINITION
209.61	-	APPLICANTS FOR ENROLMENT
209.63	-	LEAVE WITHOUT PAY AND ALLOWANCES ON ENROLMENT

SECTION 7 - RELOCATION BENEFITS - SPECIAL CASES

209.715	-	TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON TERMINATION OF CLASS “C” RESERVE SERVICE FOR MISCONDUCT - RESERVE FORCE
209.72	-	TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON RELEASE FOR MISCONDUCT - REGULAR FORCE
209.73	-	TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON RELEASE - ALIEN MEMBERS - REGULAR FORCE

SECTION 8 - RELOCATION EXPENSES

209.80	-	APPLICATION AND DEFINITIONS
209.801	-	SPECIAL POWERS OF THE MINISTER - REIMBURSEMENT OF RELOCATION EXPENSES
209.82	-	MOVEMENT OF DEPENDANTS
209.83	-	TRANSPORTATION AND TRAVELLING EXPENSES - MOVE OF OFFICERS AND NON-COMMISSIONED MEMBERS ON POSTING OR OF DEPENDANTS
209.831	-	ADDITIONAL TRANSPORTATION ENTITLEMENTS ON RESTRICTED POSTINGS - OFFICERS AND NON-COMMISSIONED MEMBERS
209.832	-	HOUSE HUNTING TRIP
209.834	-	STORAGE OF PRIVATE MOTOR VEHICLE AND RELATED TRANSPORTATION AND TRAVELLING EXPENSES
209.84	-	SHIPMENT OF FURNITURE AND EFFECTS
209.841	-	MOVEMENT OF MOBILE HOMES
209.845	-	MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - PERSONNEL RELEASED FOR MISCONDUCT - REGULAR FORCE
209.846	-	MOVEMENT OF DEPENDANTS - ALIEN MEMBERS - REGULAR FORCE
209.848	-	MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - ON TERMINATION OF CLASS “C” RESERVE SERVICE FOR MISCONDUCT - RESERVE FORCE
209.85	-	MOVEMENT GRANT
209.86	-	INTERIM LODGINGS AND MEAL EXPENSES - ACCOMPANIED MEMBER OR DEPENDANTS TRAVELLING ALONE
209.861	-	INTERIM LODGINGS, MEALS AND INCIDENTAL EXPENSES - OFFICER OR NON-COMMISSIONED MEMBER WITHOUT DEPENDANTS
209.863	-	INTERIM LODGINGS AND MEAL EXPENSES - UNACCOMPANIED OFFICERS AND NON-COMMISSIONED MEMBERS
209.885	-	REIMBURSEMENT WHEN DEPENDANTS MOVE IN ADVANCE OF THE OFFICER OR NON-COMMISSIONED MEMBER
209.90	-	MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS TO OTHER THAN THE PLACE OF DUTY OF THE OFFICER OR NON-COMMISSIONED MEMBER
209.955	-	REIMBURSEMENT FOR RENT OR LEASE LIABILITY
209.956	-	RENT IN ADVANCE OF A MOVE
209.96	-	ACQUISITION AND DISPOSAL OF RESIDENTIAL ACCOMMODATION
209.97	-	HOME EQUITY ASSISTANCE

SECTION 9 - CANADIAN FORCES INTEGRATED RELOCATION PROGRAM

209.971	-	CANADIAN FORCES INTEGRATED RELOCATION PROGRAM (CFIRP) (effective date 01 April 2003) Amendment 1
209.972	-	ELECTION TO RESIDE OUTSIDE CANADA OR NORTH AMERICA (effective date 01 April 2003) Amendment 1
209.973	-	EXCEPTION - RELEASE OUTSIDE CANADA (effective date 01 April 2003) Amendment 1

SECTION 10 - MISCELLANEOUS

209.99	-	ENTITLEMENT TO TRANSPORTATION BENEFITS ON REINSTATEMENT - REGULAR FORCE
209.991	-	TRANSPORTATION ENTITLEMENTS OF NON-COMMISSIONED MEMBERS WHO RE-ENGAGE WHILE ON TERMINAL LEAVE
209.9911	-	TRANSPORTATION OF DEPENDANTS - LIMITATION OF ENTITLEMENT
209.9912	-	TRANSPORTATION OF DEPENDANTS AND SHIPMENT OF FURNITURE AND EFFECTS FOR OTHER THAN SERVICE REASONS
209.9913	-	REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF SERVING OR RETIRED OFFICERS AND NON-COMMISSIONED MEMBERS AND GUESTS ATTENDING INVESTITURES
209.992	-	TRANSPORTATION OF DEPENDANTS - MEDICAL CARE AND DENTAL TREATMENT
209.9922	-	TRANSPORTATION OF A DECEASED DEPENDANT OR AN OFFICER OR NON-COMMISSIONED MEMBER WHOSE DEPENDANT HAS DIED OR A DEPENDANT OF A DECEASED OFFICER OR NON-COMMISSIONED MEMBER
209.993	-	REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF NEXT OF KIN - OFFICER OR NON-COMMISSIONED MEMBER ILL OR INJURED ON TEMPORARY DUTY
209.9931	-	REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF THE NEXT OF KIN OF AN OFFICER OR NON-COMMISSIONED MEMBER HOSPITALIZED OR RECEIVING MEDICAL TREATMENT
209.994	-	TRANSPORTATION AND TRAVELLING EXPENSES - ACCESS TO FURNITURE AND EFFECTS IN LONG-TERM STORAGE
209.9941	-	SHIPMENT OF REPLACEMENT FURNITURE AND EFFECTS
209.9942	-	MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - PERSONNEL REINSTATED - REGULAR FORCE
209.995	-	EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS
209.9951	-	TEMPORARY EVACUATION OF FAMILY HOUSING
209.9952	-	SHIPMENT OF UNACCOMPANIED PERSONAL BAGGAGE - OFFICERS AND NON-COMMISSIONED MEMBERS ON OTHER THAN TEMPORARY DUTY AND DEPENDANTS
209.996	-	LOCAL MOVE OF FURNITURE AND EFFECTS
209.9961	-	LOCAL MOVE OF FURNITURE AND EFFECTS - FURNISHED FAMILY HOUSING
209.9962	-	REIMBURSEMENT ON POSTPONEMENT OR CANCELLATION OF A POSTING
209.9963	-	REIMBURSEMENT OF ADDITIONAL LIVING EXPENSES - DEPENDANTS SEPARATED FROM AN OFFICER OR NON-COMMISSIONED MEMBER ON POSTING
209.997	-	SEPARATION EXPENSE

Section 1 - General

209.01 - DEFINITIONS

The definitions in this instruction apply in sections 1 to 6.

"accommodation" means the berth, seat or other accommodation that may be provided to an officer or non-commissioned member in a railway train or other conveyance (installation)

"transportation" means transportation of the provided class, at public expense under CBI 209.22 (Classes of Transportation and Accommodation), and does not include accommodation, meals, gratuities and similar incidentals (transport)

"travelling expenses" means

(a) travelling expenses at the rates established in CBI 209.30 (Travelling Expenses - Conditions and Entitlements) and

(b) incidental travelling expenses as established in section 4 (Incidental Travelling Expenses)

(frais de voyage)

209.013 - SPECIAL POWERS OF THE MINISTER

(1) (Definition) In this instruction, "compensation" means all expenses and all benefits, whether primarily of a financial nature or not, established in this chapter.

(2) (Power of the Minister) Where in this chapter an officer or non-commissioned member or a member's dependants have not received compensation because the relevant circumstances, although not dissimilar to, were different from the circumstances established, the Minister may, if the Minister considers it would be equitable and consistent with the purpose of this chapter, approve the grant of all or part of that compensation.

209.015 - EXCEPTIONS AND LIMITATIONS TO ENTITLEMENTS UNDER THIS CHAPTER

(1) (Limitations) Subject to paragraph (2) and despite sections 2 (Transportation and Accommodation), 3 (Travelling Expenses) and 4 (Incidental Travelling Expenses), the entitlement of an officer or non-commissioned member to any of the expenses described in those sections may be limited in whole or in part in accordance with orders or instructions issued by the Chief of the Defence Staff, if

(a) expenses in whole or in part, or any other remuneration, of the member who is sent on duty are paid by a third party; or

(b) prior to proceeding on duty, the member waives their entitlement in whole or in part to the expenses described in sections 2, 3 and 4.

(2) (Cap) No limitation may be imposed under paragraph (1) that exceeds the expenses or other remuneration paid by the third party or the expenses waived by the officer or non-commissioned member.

(3) (Expenses denied or paid by a third party) When a limitation is imposed under paragraph (1), any monies received as expenses or other remuneration by the officer or non-commissioned member from a third party may be retained by the member in lieu of any expenses under section 2, 3 or 4 that are denied the member under paragraph (1).

209.02 - UNPAID RANK

This chapter applies to officers and non-commissioned members holding unpaid acting rank as though they held the equivalent paid rank.

209.03 - PREPARATION AND SUBMISSION OF CLAIMS

(1) (Submission of claim) Claims for transportation and travelling expenses shall be prepared and submitted in such manner and supported by such receipts and vouchers as may be required by the CBI and by any orders or instructions issued by the Chief of the Defence Staff.

(2) (No subsequent adjustment) After a claim has been paid, no subsequent adjustment shall be made as a result of any antedated promotion, relinquishment of rank or appointment promulgated after the payment.

209.04 - TRANSPORTATION WHEN PROCEEDING TO AND RETURNING FROM CLASS "A" AND "B" RESERVE SERVICE

(1) (Entitlement) If authorized by their commanding officer to travel at public expense, an officer or non-commissioned member of the Reserve Force who is travelling to the place of their Class "B" Reserve Service is entitled to transportation and travelling expenses.

(2) (Member to bear cost) An officer or non-commissioned member of the Reserve Force who is undergoing training and is granted permission to interrupt their Class "A" or "B" Reserve Service before completion of the training may be required to bear the cost of

(a) any additional transportation incurred on leaving the base or other unit or element in which the member is serving; and

(b) if the member is subsequently allowed to complete the training, transportation incurred on rejoining the base or other unit or element.

(3) (Liability for refund of costs) An officer or non-commissioned member of the Reserve Force who is undergoing training while on Class "A" or "B" Reserve Service and who obtains a cessation of their training by fraudulent means is liable to refund the cost of transportation and travelling expenses involved.

(4) (Deferral of return transportation) When an officer or non-commissioned member of the Reserve Force is placed on a period of Class "C" Reserve Service immediately following a period of Class "B" Reserve Service, their entitlement to return transportation may be deferred.

209.045 - TRANSPORTATION ASSISTANCE FOR RESERVE FORCE PERSONNEL ON CLASS "A" AND "B" RESERVE SERVICE
(1) (Definitions) The definitions in this paragraph apply in this instruction.
"adequate public transportation" means public transportation that is scheduled at appropriate times to permit officers or non-commissioned members to work their allotted schedule and return to their residence within a reasonable time after work and that has the capacity to carry the work force. (transports publics suffisants) "worksite" means a building or other place where an officer or non-commissioned member reports for training or duty. (lieu de travail)
(2) (Travel allowance) An officer or non-commissioned member of the Reserve Force on Class "A" or "B" Reserve Service who performs training or duty may be paid an allowance based on distance traveled, if
(a) the member has not been moved to their place of training or duty at public expense; and

	(b) the member lives a minimum of 16 kilometres from their place of training or duty; and
(c) transportation cannot be provided from Government sources, or adequate public transportation is not available.
(3) (Rate of allowance) If an allowance based on distance travelled is authorized, an officer or non-commissioned member is entitled, for each trip between the Reserve Service worksite and the member's residence, to an allowance based on distance travelled at the rate established under paragraph (3) of CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel) as though the member had travelled by private motor car, for the direct road distance in excess of 16 kilometres, one way.
(effective 27 February 2003) Amendment 2

Section 2 - Transportation and Accommodation

209.20 - ENTITLEMENT TO TRANSPORTATION AND ACCOMMODATION - DUTY TRAVEL

(1) (Entitlement) Subject to paragraph (2), an officer or non-commissioned member who is authorized to travel on duty by commercial air, rail, bus or ship is entitled to transportation and accommodation of the class authorized under CBI 209.22 (Classes of Transportation and Accommodation).

(2) (Terms and conditions) The Chief of the Defence Staff may determine the manner in which, and the terms and conditions under which, transportation and accommodation authorized under paragraph (1) shall be provided.

209.22 - CLASSES OF TRANSPORTATION AND ACCOMMODATION

(1) (Authorization) An officer or non-commissioned member travelling on duty may be authorized transportation and accommodation of the class described in this instruction.

(2) (Air transportation) Except for short journeys where the use of other means of transportation is more economical or practical, an officer or non-commissioned member may be authorized transportation by commercial air, economy class.

(3) (Rail transportation) Where it is not practical for an officer or non-commissioned member to travel by commercial air, the member may be authorized transportation by rail and

(a) for a day journey of four hours or less, Via I class accommodation in Canada and coach class accommodation outside Canada;

(b) for any other journey, first class with roomette or equivalent accommodation for overnight travel; and

(4) (Sea transportation) An officer or non-commissioned member may, with the approval of the Chief of the Defence Staff, be authorized sea transportation including transportation by coastal or inland waterway and, where this mode of transportation is authorized and overnight travel is involved, appropriate accommodation as determined by the Chief of the Defence Staff.

(5) (Superior class of accommodation) An officer or non-commissioned member may be authorized a class of accommodation superior to that described in this instruction when the Chief of the Defence Staff considers that the extra cost is justified.

209.25 - USE OF PRIVATE MOTOR CAR, MOTORCYCLE OR AIRPLANE FOR TEMPORARY DUTY TRAVEL

(1) (Use of private motor car) When it is economical and practical, a commanding officer may request an officer or non-commissioned member to use a private motor car for temporary duty travel and the member shall, subject to paragraph (4), be reimbursed

(a) for kilometrage, at the rates established by the Treasury Board for a public service employee travelling in similar circumstances;

(b) travelling expenses for the time necessarily spent during the journey; and

(2) (Use of private airplane) When it is economical and practical, an officer commanding a command or formation may request an officer or non-commissioned member to use a private airplane for temporary duty travel and the member shall be paid for kilometrage, calculated on the basis of the direct road distance as if the member travelled by private motor car, at the rate established by the Treasury Board for a public service employee travelling in similar circumstances.

(3) (Reimbursement) When an officer or non-commissioned member requests permission to use a private motor car, motorcycle or airplane on temporary duty and the commanding officer considers that the use is economical and practical, the member shall, subject to paragraph (4), be reimbursed

(a) for kilometrage, calculated on the basis of the direct road distance, at the rate established by the Treasury Board for a public service employee travelling in similar circumstances;

(b) travelling expenses for the time necessarily spent during the journey; and

(4) (Rate of reimbursement) An officer or non-commissioned member who has been authorized to use a private motor car or private motorcycle for temporary duty travel shall be paid the minimum daily rate established by the Treasury Board for a public service employee travelling in similar circumstances for each day the motor car or motorcycle is used, regardless of the distance travelled.

(5) (Supplementary business insurance) On presentation of proof of payment of a premium for supplementary business insurance, when an officer or non-commissioned member is authorized to use a private motor car in accordance with paragraph (1), the member shall be paid in the manner established by the Treasury Board for a public service employee travelling in similar circumstances until the supplementary business insurance premium has been reimbursed. Reimbursement shall be related to the period of premium coverage rather than the fiscal year and shall include any necessary endorsement to permit the carrying of passengers on official business. Once reimbursement has been made, the supplementary business insurance shall not be cancelled before the expiry date of the policy unless the commanding officer is first notified.

209.26 - TRAVEL LOYALTY PROGRAMS

(1) (Entitlement) An officer or non-commissioned member is entitled to collect and utilize travel points accumulated while on individual duty travel status. This specifically excludes group travel transactions or any government business transactions (i.e. aircraft fuel purchases or vehicle fuel purchases) conducted on behalf of Department of National Defence or the Canadian Forces where the expenses are not part of the member's personal travel expenses.

(2) (Conditions) To receive travel points, a member must join a loyalty, reward, bonus, or customer appreciation program as an individual. Points or rewards from the travel or service provider must be requested at the time of the travel transaction or in accordance with the program's rules. All costs associated with a program are the member's responsibility. Members shall use the most economical means by the most direct route possible when conducting duty travel. Travel arrangements shall not be made or altered for the express purpose of accumulating travel points.

(3) (Taxation) In accordance with employee fringe benefit entitlements in Canada Customs and Revenue Agency regulations, benefits earned in a travel loyalty program as a result of Government business travel, for which the individual was reimbursed by the government, are taxable when redeemed for personal use. Tax receipts will not be issued. It is the responsibility of the individual to report the taxable amount of the benefit on their annual tax return.

(effective 30 September 2002)
Amendment 1

209.27 - HIRE OF PRIVATE MOTOR CARS

(1) (Hire of private motor car) A commanding officer may, with the approval of an officer commanding a command or the Chief of the Defence Staff, hire the private motor car of an officer or non-commissioned member for use in tactical exercises or for other similar purposes and the member is entitled to reimbursement for the use of the motor car as follows:

(a) if up to three persons are carried - $8 a day;

(b) if four to six persons are carried - $10 a day; and

(2) (Car insurance) No private motor car may be hired under paragraph (1) unless, for any period during which the motor car is hired, the owner

(a) carries insurance against third party liability in respect of

(i) legal liability for bodily injury or death, and

(ii) legal liability for damage to the property of others; and

(b) (i) is insured against loss or damage to their motor car by collision, fire or theft, or

(ii) undertakes in writing to waive any claim against the Crown for any such loss or damage to their motor car.

(3) (Compliance) The commanding officer shall be satisfied, before a private motor car of an officer or non-commissioned member is hired, that the conditions described in paragraph (2) are met.

209.28 - COMMUTING ASSISTANCE

(1) (Definitions) The definitions in this paragraph apply in this instruction.

"adequate public transportation" means public transportation that is scheduled at appropriate times to permit employees to work their allotted schedule and return home within a reasonable time after work and that has the capacity to carry the work force. (transports publics suffisants)

"suitable residential community" means the community designated by the Minister where most of the employees at a place of duty would be expected to reside. (centre domiciliaire convenable)

"worksite" means the actual building or other place to which an officer or non-commissioned member regularly reports for duty. (lieu de travail)

(2) (Authorization) Commuting assistance may be authorized by the Minister, in respect of

(a) a new worksite designated by the Minister that is not served by adequate public transportation and is situated more than 16 road kilometres from the nearest suitable residential community;

(b) an existing worksite for which commuting assistance was, prior to the making of this instruction, authorized for public service employees, that is not now served by adequate public transportation and that is situated more than 16 road kilometres from the nearest suitable residential community; or

(c) an existing worksite when that location meets the established qualifications but was in existence prior to 1 January 1973, is not now served by adequate public transportation and is situated more than 16 road kilometres from the nearest suitable residential community.

(3) (Types of commuting assistance) Commuting assistance may be in the form of a kilometrage allowance, assisted transportation or free transportation as determined by the Chief of the Defence Staff, but normally only one form of commuting assistance will be authorized in respect of each designated worksite.

(4) (Method of commuting assistance) When commuting assistance is authorized in respect of a worksite and the Chief of the Defence Staff has determined the form of the commuting assistance, that assistance shall be provided as follows:

(a) if assistance in the form of free transportation is authorized, transportation shall be by publicly-owned or chartered vehicle between the worksite and the nearest public transportation system;

(b) if assistance in the form of assisted transportation is authorized, transportation shall be by publicly-owned or chartered vehicle

(i) between the worksite and a suitable residential community,

(ii) for any officer or non-commissioned member serving at the worksite who enters or leaves the vehicle at any point on its normal direct route between the worksite and a suitable residential community, and

(iii) at the cost established by Treasury Board for a public service employee for each one-way trip or the normal fare on the public transportation system within the designated community, whichever is greater; or

(c) if assistance in the form of a kilometrage allowance is authorized, an officer or non-commissioned member serving at the worksite is entitled, for each trip to or from the worksite that is necessarily made by the member in daily travel to or from work, to the kilometric rate under paragraph (3) of CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel), as if the member had travelled by private motor car, for the direct road distance in excess of 16 kilometres between the worksite and

(i) the member's residence, or

(ii) the centre of the suitable residential community,

whichever is closer to the worksite.

Section 3 - Travelling Expenses

209.30 - TRAVELLING EXPENSES - CONDITIONS AND ENTITLEMENTS

(1) (Definitions) The definitions in this paragraph apply in this instruction.

"daily composite allowance" means the total of the incidental expense allowance and the daily meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances. (indemnité globale journalière)

"incidental expense allowance" means the allowance established by the Treasury Board for a public service employee travelling in similar circumstances to cover the cost of personal expenses, including gratuities, laundry, dry cleaning, other personal supplies and services, local telephone calls and depreciation of luggage. (indemnité de dépenses imprévues)

"quarters" means any lodgings made available to an officer or non-commissioned member at public expense. (logement)

"rations" includes meals that are provided at public expense. (vivres)

(2) (Entitlement to travelling expenses) If an officer or non-commissioned member is on duty away from their base or other unit or element for a period of 24 hours or more, the member is entitled, if the member

(a) is not provided with quarters and rations, to the actual and reasonable expenses incurred for lodgings and the appropriate daily composite allowance;

(b) is not provided with quarters, but is provided with rations, to the actual and reasonable expenses incurred for lodgings and the appropriate incidental expense allowance; or

(3) (Limit) The daily composite allowance is payable to an officer or non-commissioned member only for full calendar days of duty travel.

(4) (Limit and exceptional circumstances) If an officer or non-commissioned member is on duty travel in one location for a period in excess of 60 days, the member shall be paid the reduced daily composite allowance established by the Treasury Board for a public service employee travelling in similar circumstances; however, the commanding officer may, in exceptional circumstances, authorize payment of the full daily composite allowance in respect of the first seven days of that period.

(5) (Travel exceeds one full calendar day) If the period of duty travel exceeds one full calendar day, an officer or non-commissioned member shall be paid the following, for each day in respect of which the member is not entitled to the daily composite allowance:

(a) the incidental expense allowance; and

(b) the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances.

(6) (Period of travel less than 24 hours, or more than 24 hours but less than one full calendar day) If the period of duty travel is less than 24 hours, or more than 24 hours but less than one full calendar day, an officer or non-commissioned member shall be paid

(a) the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances;

(b) if sleeping accommodation is required, the actual and reasonable expenses for lodgings; and

(7) (Net period of 24 hours or more) When an officer or non-commissioned member who is on duty away from their base or other unit or element for a net period of 24 hours or more is provided with quarters and is supplied with rations at the place of temporary duty, the member is entitled to the incidental expense allowance, except if the member

(a) is undergoing training, drill or a course of instruction at a camp temporarily established for that purpose;

(b) is receiving Field Operations Allowance under CBI 205.39; or

(8) (Deduction) If a meal isprovided at public expense during a period of duty travel, a deduction in respect of that meal shall be made from the daily composite allowance at the rate established by the Treasury Board for a public service employee travelling in similar circumstances.

(9) (Non-commercial lodgings) When an officer or non-commissioned member on duty travel cannot be provided with quarters and occupies non-commercial lodgings, the member shall be reimbursed at the rate established by the Treasury Board for a public service employee travelling in similar circumstances.

(10) (Payment of a special allowance) In order to maintain comparability of benefits with other officers and non-commissioned members, the Minister may authorize the payment of a special allowance to a member who is on duty travel; however, the travelling expenses paid to a member in respect of a given day shall not exceed the daily composite allowance.

209.31 - REIMBURSEMENT FOR WEEKEND TRAVEL WHILE ON TEMPORARY DUTY

(1) (Entitlement) Subject to paragraph (3), if authorized by their commanding officer to travel on a weekend, an officer or non-commissioned member who is on temporary duty in Canada away from their base or other unit or element in Canada is entitled to be reimbursed for travelling expenses to and from their normal place of duty or the place where their dependants are residing, except if any of the following circumstances exist:

(a) the member is on temporary duty for the purpose of attending a course of training or instruction; or

(b) after completion of the travel, there are fewer than three days of actual duty remaining at the temporary duty location.

(2) (Reimbursement when performing tasks outside of normal duties) If authorized by their commanding officer to travel on a weekend, an officer or non-commissioned member who is on temporary duty in Canada away from their base or other unit or element in Canada for the purpose of performing tasks that are outside of their normal duties is entitled to be reimbursed once during each 30-day period of absence for travelling expenses to and from their normal place of duty or the place where their dependants are residing, if the following circumstances exist:

(a) before beginning the travel, the member has served at least eight days of actual duty at the temporary duty location;

(b) after completion of the travel, there are at least eight days of actual duty remaining at the temporary duty location; and

(i) the Regular Force,

(ii) the Reserve Force on Class "C" Reserve Service, or

(iii) the Reserve Force on Class "B" Reserve Service who, while on callout, is required to remain on callout and to perform tasks that are outside of their normal duties.

(3) (Rate of reimbursement) The officer or non-commissioned member shall be reimbursed the expenses set out in CBI 209.30 (Travelling expenses - Conditions and entitlements) and paragraph (3) of CBI 209.25 (Use of private motor car, motorcycle or airplane for temporary duty travel), except that a member who is performing only tasks that are part of their normal duties shall not be reimbursed an amount that exceeds the cost of maintaining the member at the temporary duty location over the weekend.

209.32 - SHIPMENT OF EXCESS BAGGAGE

(1) (Definition) In this instruction, "military baggage" means all items of clothing and equipment issued by the Canadian Forces to an officer or non-commissioned member.

(2) (Eligibility) Subject to paragraphs (3), (4), (5) and (6), an officer or non-commissioned member travelling on duty is entitled, at public expense, to shipment of the member's excess military baggage at whichever of the following rates apply:

(a) express,

(b) non-carload shipment, or

(3) (Maximum weight) The weight of excess military baggage that may be shipped under paragraph (2) may not exceed the difference between the weight of baggage conveyed free by the transportation company and

(a) for an officer, 227 kilograms; or

(b) for a non-commissioned member, 91 kilograms.

(4) (Military baggage - travel by air) When an officer or non-commissioned member is authorized to travel by air, the amount of military baggage that may accompany the member by air is as established by the Chief of the Defence Staff, not exceeding the entitlement established in paragraph (3).

(5) (Entitlement to additional military baggage) Entitlement is for only the amount of additional military baggage that the commanding officer has certified as being necessary for the performance of the duty for which the officer or non-commissioned member is travelling.

(6) (Exceptional circumstances) The Minister may, in exceptional circumstances, increase the maximum amount of excess military baggage that may be shipped under this instruction.

(7) (Temporary storage charges) When payment has been authorized under this instruction, reimbursement may also be made for charges for temporary storage necessarily incurred in connection with the shipment.

209.335 - FAMILY CARE ASSISTANCE

(1) (Application) This instruction applies to an officer or non-commissioned member of the Regular Force or of the Reserve Force on Class “B” or “C” Reserve Service, who has a dependant who is

(a) less than 18 years of age; or

(b) 18 years of age or older but requires assistance due to a physical or mental disability and is not in receipt of a pension.

(2) (Definitions) The definitions in this paragraph apply in this instruction.

"commercial care" means childcare or attendant care services provided by
(a) a person who provides childcare or attendant care services as a regular source of income and does not ordinarily reside with the member; or

(b) a commercial enterprise that is in the business of providing childcare or attendant care services.
(soins commerciaux)

“daily amount for childcare” means the daily reimbursable amount for child care expenses within the daily levels established from time to time in the Treasury Board Travel Directive. (niveau quotidien de garde d’enfant)

"dependant" has the same meaning as in CBI 209.80 (Application and Definitions). (personne à charge)

"family home" means the place where the member and their dependants ordinarily reside. (foyer familial) "member" means an officer or non-commissioned member. (militaire)

"place of duty" has the same meaning as in CBI 209.80. (lieu de service)

"service couple" means two members who are married or living in a common-law partnership. (couple militaire)

(3) (Entitlement - absent from place of duty) Subject to paragraph (6), a member who, for service reasons, is absent from their place of duty for a period of 24 hours or more, is entitled to be reimbursed for childcare or attendant care services in an amount set out in paragraph (8), if the member

(a) does not have a spouse or common-law partner; or

(b) has a spouse or common-law partner who is a member but that spouse or common-law partner

(i) does not live at the member's place of duty for service reasons, or

(ii) lives at the member's place of duty, but for service reasons is absent from that place of duty during the same period.

(4) (Entitlement - absent from family home) A member who, while on military training or military exercise at their place of duty, is absent from their family home for a period of 24 hours or more is entitled to be reimbursed for childcare or attendant care services in an amount set out in paragraph (8), if the member

(a) does not have a spouse or common-law partner; or

(b) has a spouse or common-law partner who is a member but that spouse or common-law partner

(i) does not live at the member's place of duty for service reasons, or

(ii) lives at the member's place of duty, but for service reasons is absent from that place of duty during the same period.

(5) (Service couples) If both members of a service couple who are serving at the same place of duty are absent from the family home for a period of 24 hours or more while on military training or military exercise at that place of duty, one of the members is entitled to be reimbursed for childcare or attendant care services in an amount set out in paragraph (8).

(6) (Service reasons) For the purposes of paragraphs (3) to (5), a member who is absent from the family home or from their place of duty in order to serve a punishment imposed by a service tribunal is not considered to be absent for service reasons.

(7) (Limitation to entitlement) A member is not entitled to be reimbursed for childcare or attendant care services if a person who is 18 years of age or older is normally resident with the member, unless that person

(a) suffers from a physical or mental disability and is incapable of providing childcare or attendant care; or

(b) provides childcare or attendant care services as a regular source of income.

(8) (Amount) A member referred to in paragraphs (3) to (5) is entitled to be reimbursed a maximum of the daily amount for childcare established by Treasury Board in respect of the difference between:

(a) the amount paid by the member for childcare or attendant care services as a direct result of their being absent from their family home or place of duty for a period of 24 hours or more; and

(b) the amount normally paid by the member for childcare or attendant care services.

(9) (Exception) Despite paragraph (8), a member who receives less than 48 hours notice of the requirement to be absent from the family home or their place of duty for a period of 24 hours or more, except for the purpose of military training, is entitled to be reimbursed a maximum of 14 days at the commercial rate as promulgated by the Treasury Board Directives. (See form DND 2269, Family Care Assistance, for further information).

(10) (Taxation) Family Care Assistance is not a taxable employment benefit.

(effective 5 June 2003)
Amendment 1

209.35 - EXPENSES WHEN A SHIP IS TEMPORARILY EVACUATED DUE TO DISRUPTIONS IN ESSENTIAL SERVICES

(1) (Entitlement to reimbursement) When it becomes necessary for a ship to be temporarily evacuated for the purpose of fumigation, refit or repairs or for other reasons, an officer or non-commissioned member serving on board the ship is entitled to be paid actual and reasonable expenses up to the maximum rates and in the manner set out in CBI 209.30 (Travelling Expenses - Conditions and Entitlements).

(2) (Exceptional circumstances) An officer or non-commissioned member whose dependants were last moved at public expense to the area, or whose dependants were acquired in the area, where the ship is evacuated and have never been moved at public expense, is not entitled to payment of the expenses described in paragraph (1), unless otherwise authorized, in exceptional circumstances, by the Minister.

Section 4 - Incidental Travelling Expenses

209.42 - TAXI FARES

An officer or non-commissioned member travelling on duty is entitled to reimbursement for actual and reasonable expenses necessarily incurred for taxis in the manner determined by the Chief of the Defence Staff.

209.43 - MISCELLANEOUS INCIDENTAL EXPENSES

If authorized to travel on duty, an officer or non-commissioned member is entitled to be reimbursed for actual, reasonable and necessarily incurred incidental expenses, under the conditions and at the rates established by the Treasury Board for a public service employee travelling in similar circumstances.

Section 5 - Transportation On Leave

209.50 - TRANSPORTATION ON LEAVE

(1) (Definitions) The definitions in this paragraph apply in this instruction.

"home" means

(a) in respect of an officer or non-commissioned member who is married or in a common-law partnership, or a member who is single and has a dependent child as defined in CBI 205.015 (Interpretation)

(i) the place to which the member's spouse or common-law partner or dependent child was last moved at public expense,

(ii) if the member's spouse or common-law partner or dependent child is residing elsewhere than at the place to which last moved at public expense, subject to paragraph (3), the place where the member's spouse or common-law partner or dependent child is residing, or

(iii) if the member's spouse or common-law partner or dependent child has never been moved at public expense, the place where the member's spouse or common-law partner or dependent child is residing, or

(b) in respect of an officer or non-commissioned member other than as described in subparagraph (a)

(i) the place where the member's parent is residing,

(ii) subject to the approval of an officer commanding a command or formation, the place where the member's child, legal ward or individual adopted legally or in fact who is officially recorded as the member's next of kin is residing, or

(iii) if the member's parents are deceased, and subject to the approval of an officer commanding a command or formation, the place where the member's officially recorded next of kin is residing.

(domicile)

"parent" means, in respect of an officer or non-commissioned member, the father or mother or the person or persons who, prior to the member's enrolment, had undertaken the responsibilities and fulfilled the duties of a father or mother. (parent)

(2) (Entitlement to reimbursement) Subject to paragraph (4), CBI 209.51 (Compassionate Travel Assistance) and CBI 209.52 (Transportation on Special Leave), an officer or non-commissioned member proceeding to their home on leave with pay and allowances is, on one occasion only in each leave year, for the portion of the journey actually made in Canada or between Canadian points, entitled to actual expenses for transportation not to exceed an amount calculated at the rate established in subparagraph (3)(a) of CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel) for each kilometre of the completed journey that is not travelled at public expense, in excess of 800 kilometres.

(3) (Limit) When an officer or non-commissioned member proceeds to their home as defined in sub-subparagraph (a)(ii) of the definition "home", the cost borne by the public may not exceed the cost that would have been incurred if the member had proceeded to the place to which the member's spouse or common-law partner or dependent child was last moved at public expense.

(4) (Calculation) Calculation of the kilometres between the officer or non-commissioned member's place of duty and their home shall be made using

(a) direct road distance in respect of that portion of the journey served by road; and

(b) for any other portion of the journey, the actual kilometres by the most direct route.

(effective 18 September 2003)
Amendment 1

209.51 - COMPASSIONATE TRAVEL ASSISTANCE

(1) (Application) This instruction applies to an officer or non-commissioned member to whom section 23 of the Military Foreign Service Instructions does not apply.

(2) (Definitions) The definitions in this paragraph apply in this instruction.

	“immediate family” means the spouse or common-law partner of an officer or non-commissioned member and any person who stands in one of the following relationships to the member or their spouse or common-law partner: child, father or mother or their spouse or common-law partner, brother or sister or a person or step parent who has undertaken the responsibilities and fulfilled the duties of a father or mother to the member or their spouse or common-law partner. (proche parent) “place of duty” has the same meaning as in CBI 209.80 (Application and Definitions). (lieu de service) “serious illness or injury” means an illness or injury that is of such severity that the patient’s life is in immediate danger. (maladie ou blessure grave)
	(3) (Entitlement to transportation at public expense) An officer or non-commissioned member who is granted compassionate leave under article 16.17 of the QR&O; due to the serious illness or death of an immediate family member is entitled to transportation at public expense for themselves and their current spouse or common-law partner, by the most economical and expeditious means possible, to and from the location in Canada where their presence is required. An officer or non-commissioned member who submits a claim for the serious illness or injury of an immediate family member shall provide a statement in writing from a qualified medical practitioner as to the nature of the illness/injury and the immediate danger to the life of that person at the time that the presence of the member or their spouse or common-law partner was required as a result of the serious illness or injury.
	(4) (Exceptional non-life threatening circumstances) Under exceptional non-life threatening circumstances and on a case by case submission to DCBA, Compassionate Travel Assistance may be provided where it can be demonstrated that either the member’s or spouse’s presence is required to address a compassionate family situation, eg. Alzheimer’s disease or another non-life threatening disease which necessitates the transfer of a sole surviving parent from a residence to a higher level of care facility where there are no other family members to assist. A medical certificate would be required under this caveat.
	(5) (Application for Reservists) This instruction applies to members of the Reserve Force only if they (a) are serving on a period of Class “B” or “C” Reserve Service; and (b) have been authorized to move their furniture and effects at public expense in respect of that period of service.
	(6) (Travelling unaccompanied by the member) The spouse or common-law partner referred to in paragraph (3) may travel unaccompanied by the officer or non-commissioned member if, in the circumstances, the member would have been entitled to transportation at public expense.
	(7) (Provision for single parent families) For single parent families, a child (under 18 years of age) may be substituted in lieu of a spouse as referred to in paragraph (3).
	(8) (Place of duty outside Canada) An officer or non-commissioned member referred to in paragraph (3) who is serving at a place of duty outside Canada is entitled to transportation at public expense, by the most economical and expeditious means possible, to and from their home unit in Canada and thereafter to where their presence is required as a result of the serious illness or death of an immediate family member. Posted members shall refer to the Military Foreign Service Instructions.
	(9) (Reimbursement) An officer or non-commissioned member who is entitled to transportation at public expense is entitled to be reimbursed for the following expenses for themselves and their spouse or common-law partner: (a) Compassionate fares. If transportation Under paragraph (3) to (8) is by commercial carrier, compassionate fares must be used if they are available, and if they are the most economical means of transportation; and (b) The actual and reasonable lodging expenses if incurred as a result of a required overnight stopover; or (c) Travel by private motor car or motorcycle at the low rate in accordance with CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel), as if the member had requested to travel by private motor car or motorcycle.
	(10) (Overnight Stopover – travel by private motor car or motorcycle) A member who is entitled to transportation at public expense is entitled to be reimbursed for a required overnight stopover for themselves and their spouse or common-law partner (child for single parents), if the travel is by private motor car or motorcycle rather than by air because of a medical reason or other reasonable circumstances. The total cost of actual and reasonable expenses by private motor car or motorcycle under paragraph (9) shall not exceed the cost that would be incurred as a result of travel by air.
	(11) (Travel outside Canada) An officer or non-commissioned member referred to in paragraphs (3) whose presence is required at a location outside Canada is entitled, for themselves and their spouse or common-law partner, to be reimbursed the equivalent transportation expense incurred by the most economical and expeditious means possible to and from the border point of departure in Canada closest to the location outside Canada.
	(12) (Limits on reimbursement) An officer or non-commissioned member is entitled to a maximum of two reimbursements under this instruction in respect of the same immediate family member and the same health related situation. Requests for claims over the limit will be considered in exceptional compassionate situations by DCBA.
	(13) (Transition) No claim submitted by an officer or non-commissioned member for any Compassionate Travel Assistance prior to the effective date of this amendment shall be counted against the two-claim limit under paragraph (12).
	(14) (Reimbursement for Medical Certificate) Members may claim actual and reasonable expenses, supported by receipts, up to $50 per claim for required medical certificates.
	(15) (Increase) Compassionate Travel Assistance is a taxable benefit. As such, the reimbursement paid to an officer or non-commissioned member shall be increased by 20 percent as a means of protecting the value to the member of the benefit. Notwithstanding, this provision will be eliminated should the Canada Customs and Revenue Agency rule that the benefit is non-taxable.

(effective 29 May 2003)
Amendment 2

209.52 - TRANSPORTATION ON SPECIAL LEAVE

(1) (Definitions) The definitions in this paragraph apply in this instruction.

“home” has the same meaning as in CBI 209.50 (Transportation on Leave). (domicile)

“operational theatre” means an area or location so designated by the Minister. (théâtre opérationnel)

(2) (Entitlement to expenses) An officer or non-commissioned member proceeding to their home on special leave granted under article 16.20 (Special Leave) of the QR&O is entitled to

(a) prior to embarkation for service with a unit detailed for duty outside Canada and the continental United States of America and as designated from time to time by the Minister, the payment established in CBI 209.50, provided the member has not received that payment within three months of the commencement of the period of special leave; and

(b) after disembarkation from service with a unit as described in the Canadian Forces Temporary Duty Travel Instruction, transportation, accommodation and meals at public expense for that portion of the journey actually made in Canada or between Canadian points by the most direct route to the member’s home and return to the member’s place of duty.

(3) (Calculation of entitlement) The provision of transportation, accommodation and meals under subparagraphs (2)(b), or reimbursement of the cost thereof when paid by the officer or non-commissioned member shall be made under this instruction as though the member were travelling on duty, excluding incidental expenses. If the member is authorized to use a private motor vehicle or airplane, they shall be reimbursed up to the equivalent of the most cost effective means of transportation, normally airfare plus taxis, as determined by the member’s commanding officer. Incidental expenses are not payable under any circumstances under this instruction.

(effective 1 October 2002)
Amendment 2/03

209.53 - ASSISTED LEAVE TRANSPORTATION EXPENSE

(1) (Entitlement) An officer or non-commissioned member is entitled to be reimbursed once during each 12-month period for transportation from the member's place of duty to the assisted leave centre, if the following circumstances exist:

(a) the Chief of the Defence Staff has designated an assisted leave centre for the member's place of duty; and

(b) the member is receiving a Foreign Service Premium under the Military Foreign Service Regulations.

(2) (Rate of reimbursement) The officer or non-commissioned member shall be reimbursed the lesser of

(a) the actual transportation expenses incurred, and

(b) the return economy airfare between the member's place of duty and the assisted leave centre.

(3) (Recovery of reimbursement) The expenses reimbursed to the officer or non-commissioned member shall be recovered from the pay and allowances of the member, if the following circumstances exist:

(a) the member does not complete the period of service for which the expenses were reimbursed; and

(b) in the opinion of the Chief of Defence Staff, the reason for non-completion was not beyond the control of the member.

209.54 - REIMBURSEMENT OF EXPENSES WHEN RECALLED FROM OR ON CANCELLATION OF LEAVE

(1) (Application) Subject to paragraph (2), an officer or non-commissioned member who is recalled to duty from leave in accordance with article 16.01 (Withholding of and Recall From Leave) of the QR&O or whose approved leave has been cancelled for service reasons may be reimbursed for

(a) transportation and travelling expenses in accordance with CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) for the member and, where applicable, their dependants to the place of duty from the place from which the member was recalled and for the return journey if the member resumes leave immediately after completion of the duty for which the member was recalled; and

(b) additional expenses resulting either from the cost of breaking contractual arrangements or cancellation fees that were made specifically for the purpose of an approved leave period.

(2) (Submission of claims for reimbursement) Claims for reimbursement under paragraph (1) shall be submitted in accordance with orders and instructions issued by the Chief of the Defence Staff.

Section 6 - Entitlement at Time of Enrolment

209.60 - DEFINITION

In this section, "ordinary place of residence" means the place at which a person ordinarily resides at the time of the person's application for enrolment in or transfer to the Regular Force.

209.61 - APPLICANTS FOR ENROLMENT

(1) (Definition) In this instruction, "applicant" means

(a) a person who has applied for enrolment in the Canadian Forces; or

(b) a member of the Reserve Force who is not on Class "B" or "C" Reserve Service and who has applied for transfer to the Regular Force.

(2) (Application) Subject to paragraph (6), an applicant who has been instructed in accordance with orders or instructions issued by the Chief of the Defence Staff to report for interview or to travel between one place of interview and another, and also where the applicant has so reported but is subsequently rejected for any reason, is, in respect of the journey from and to the applicant's ordinary place of residence or between places of interview, entitled to transportation and travelling expenses (see CBI 209.01 - Definitions) at the rates and under the conditions established in CBI 209.30 (Travelling Expenses - Conditions and Entitlements).

(3) (Quarters and rations) An applicant to whom paragraph (1) applies shall, for the period the applicant is required to remain or attend at the place of interview, be provided with quarters and rations in kind or, if quarters and rations are not available, the applicant shall be paid

(a) if the applicant resides in the vicinity of the place of interview, and is required to remain over a meal hour, an amount equal to the applicant's actual expenses for one meal per day not exceeding the amount described in CBI 209.30 for a lunch; or

(b) if the applicant resides elsewhere than in the vicinity of the place of interview, travelling expenses as established in CBI 209.30.

(4) (Return to place of residence) When the estimated cost is less than that of maintaining the applicant under paragraph (3), an applicant awaiting acceptance shall be returned to the applicant's ordinary place of residence and paid the expenses described in paragraph (2) for their journey.

(5) (Deferral of enrolment) When an applicant who has reported to a recruiting centre has been found acceptable but is required to return to the applicant's ordinary place of residence because the applicant's enrolment has been deferred for a definite period, the applicant shall, in respect of the journey, be entitled to the expenses described in paragraph (2).

(6) (Applicant outside Canada) When the ordinary place of residence of an applicant is outside Canada, and the applicant has been instructed to report for interview to a place within Canada, the applicant is not entitled, except when authorized by the Minister, to reimbursement in respect of any portion of the journey that takes place outside Canada.

(7) (Refusal of enrolment) When an applicant refuses to be enrolled, the entitlement described in paragraph (3) ceases on the date of the applicant's refusal and no transportation and travelling expenses may be provided for the applicant's return journey.

209.63 - LEAVE WITHOUT PAY AND ALLOWANCES ON ENROLMENT

(1) (Entitlement) Subject to paragraph (2), when an officer or non-commissioned member is, on enrolment, granted leave without pay and allowances the member is entitled to the expenses described in paragraph (2) of CBI 209.61 (Applicants for Enrolment)

(a) for the journey from the recruiting centre to the member's ordinary place of residence; and

(b) if required to report at the expiration of that leave to the recruiting centre at which the member was enrolled, for the journey from the member's ordinary place of residence to that recruiting centre.

(2) (Travel from place of residence to base or other unit or element) Subject to paragraph (3), if an officer or non-commissioned member who was granted leave without pay and allowances on enrolment is required to report on the expiration of that leave to a base or other unit or element other than the recruiting centre at which the member was enrolled, the member is entitled to the transportation and travelling expenses (see CBI 209.01 - Definitions) established for the member's rank, for the journey from the member's ordinary place of residence to that base or other unit or element.

(3) (Travel outside Canada) Except when authorized by the Minister, an officer or non-commissioned member who has been enrolled at a place within Canada and is granted leave without pay and allowances on enrolment is not entitled to the expenses described in this instruction for any portion of the journey that takes place outside Canada.

Section 7 - Relocation Benefits - Special Cases

209.715 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON TERMINATION OF CLASS "C" RESERVE SERVICE FOR MISCONDUCT - RESERVE FORCE

(1) (Entitlement to expenses) An officer or non-commissioned member of the Reserve Force on Class "C" Reserve Service whose period of service is terminated by reason of misconduct may be provided at public expense with transportation by the most economical means and paid necessary meal expenses at the rates described in paragraph (5) of CBI 209.30 (Travelling Expenses - Conditions and Entitlements) for the journey to the place in Canada at which the member resided at the time the Class "C" Reserve Service commenced.

(2) (Application for reimbursement) The entitlements established in paragraph (1) shall be granted only when the officer or non-commissioned member applies within 30 days from the termination of the member's Class "C" Reserve Service, or the member's release from incarceration, whichever is later.

209.72 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON RELEASE FOR MISCONDUCT - REGULAR FORCE

(1) (Entitlement to expenses) Subject to CBI 209.73 (Transportation and Travelling Entitlements on Release - Alien Members - Regular Force), an officer or non-commissioned member of the Regular Force who is released under Item 1 (Misconduct) of the table to article 15.01 (Release of Officers and Non-commissioned Members) of the QR&O may be provided at public expense with tickets covering transportation at the least expensive rate by rail or ship and paid necessary meal expenses at the rates described in paragraph (5) of CBI 209.30 (Travelling Expenses - Conditions and Entitlements) for the journey to

(a) if enrolled in Canada, the place in Canada that the member specified as the member's residence on enrolment in the Regular Force;

(b) if enrolled outside Canada, the nearest port of embarkation in Canada on the direct route to the country in which the member was enrolled; or

(c) any place in Canada, when the cost of the journey does not exceed the cost of the journey under subparagraph (a) or (b).

(2) (Application for reimbursement) The entitlements described in paragraph (1) shall be granted only when the officer or non-commissioned member applies within 30 days of the member's release from the Regular Force, or from incarceration, whichever is later.

209.73 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON RELEASE - ALIEN MEMBERS - REGULAR FORCE

When an officer or non-commissioned member to whom paragraph (4) of article 15.04 (Place of Release) of the QR&O applies is released, the member may be granted the benefits described in

(a) CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) for the move, and

(b) CBI 209.9952 (Shipment of Unaccompanied Personal Baggage - Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants) in respect of the shipment of the member's personal baggage,

as if the member were moving on posting to such place as the Minister may determine.

Section 8 - Relocation Expenses

209.80 - APPLICATION AND DEFINITIONS

(1) (Application) This section applies to an officer or non-commissioned member of the Regular Force or the Reserve Force on Class "C" Reserve Service to whom section 9 (Integrated Relocation Pilot Program) does not apply.

(2) (Service couple) When an officer or non-commissioned member is married to or in a common-law partnership with a member

(a) if they are both moved on posting from and to the same place of duty they shall be reimbursed under this section as if the junior in rank, or if they are the same rank, as if one of them was a dependant but not a member of the Canadian Forces; and

(b) in any other case, each shall be reimbursed under this section, but one may not be reimbursed in respect of a dependant claimed by the other.

(3) (Definitions) The definitions in this paragraph apply in this section.

"commercial lodgings" means lodgings obtained in a hotel, motel, tourist home, guest cottage or similar establishment that caters to the general public at predetermined rates. (logement commercial)

"dependant" means, in respect of an officer or non-commissioned member

(a) the member's spouse or common-law partner, who is normally resident with the member at the member's place of duty or who, if living separately, is doing so for military reasons;

(b) a relative by blood, marriage or common-law partnership or adoption legally or in fact who is normally resident with the member and for whom the member may claim a personal exemption under the Income Tax Act;

(c) a housekeeper, if the member is single and has a dependent child as defined in CBI 205.015 (Interpretation) for whom the member maintains a home in which the member also normally resides;

(d) a child who is normally resident with the member and for whom the member would have been eligible to claim a personal exemption under the Income Tax Act if the child were a relative by blood, marriage or common-law partnership or adoption legally or in fact and for whom the member has accepted full financial responsibility and has commenced adoption proceedings;

(e) a child or legal ward of the spouse or common-law partner or the member, or of the spouse or common-law partner and the member, or an individual adopted legally or in fact by the spouse or common-law partner or the member, or by the spouse or common-law partner and the member, who cannot be claimed as a personal exemption by the member under the Income Tax Act but who is single and in full-time attendance at school or university, if it would be equitable and consistent with the purpose of this section that such a person be a dependant; or

(f) a family member who is permanently residing with the member, but who is precluded from qualifying as a dependant under the Income Tax Act because the family member receives a pension.

(personne à charge)

"family housing" has the same meaning as prescribed in the Charges for Family Housing Regulations (Volume IV of the QR&O, Appendix 4.1). (logements familiaux)

"in-transit storage" means the temporary storage of furniture and effects either immediately prior or subsequent to movement of the furniture and effects at public expense, including a move on release. (entreposage temporaire)

"non-commercial lodgings" means lodgings obtained other than as described in the definition "commercial lodgings" and includes lodgings obtained in a travel trailer, camper, tent or private home. (logement non commercial)

"place of duty" means the place at which an officer or non-commissioned member usually performs their normal military duties and includes any place in the surrounding geographical area that is determined to be part thereof by the Chief of the Defence Staff or such other officer as the Chief of the Defence Staff may designate. (lieu de service)

"transportation", when used in relation to furniture and effects, includes, where applicable and with respect to any one move, in-transit storage for a period not exceeding 60 days and, when approved by the Minister, a period not exceeding 120 days. (transport)

209.801 - SPECIAL POWERS OF THE MINISTER - REIMBURSEMENT OF RELOCATION EXPENSES

(1) (Definition) In this instruction, "compensation" means all expenses and all benefits, whether primarily of a financial nature or not, described in this section.

(2) (Ministerial approval of relocation expenses) The Minister may approve reimbursement of all or part of the expenses reasonably incurred by an officer or non-commissioned member or their dependants that are directly related to, or that arise directly out of, the member's relocation and that are not specifically provided for in this section, but only if such reimbursement would be equitable and consistent with the purpose of this section.

209.82 - MOVEMENT OF DEPENDANTS

(1) (Eligibility) Subject to paragraphs (3) and (5), an officer or non-commissioned member is entitled to move their dependants at public expense

(a) from one place of duty to another, when the member is moved within Canada and the United States of America, other than temporarily;

(b) from one place of duty to another, when the member is moved from a place of duty within Canada and the United States of America to a place of duty outside Canada and the United States of America, if

(i) the move of the member is for an expected period of six months or more, and

(ii) the member will remain at the new place of duty for an expected period of six months or more after the arrival of the member's dependants;

(c) from one place of duty to another, when the member is moved from a place of duty outside Canada and the United States of America to a place of duty within Canada or the United States of America, if

(i) the dependants were moved at public expense to a place of duty outside Canada and the United States of America,

(ii) the member acquired the dependant while serving outside Canada and the United States of America, or

(iii) it is the first such move of the member and the member had the dependant at the time of the member's enrolment outside Canada and the United States of America;

(d) from one place of duty to another, when the member is moved, other than temporarily, from a place of duty outside Canada and the United States of America to another place of duty outside Canada and the United States of America;

(e) from one place to another, as if the move were between two places of duty, when an emergency exists and, in the opinion of the Minister, it is necessary to evacuate or move dependants;

(f) from the member's place of duty to a place approved by the Chief of the Defence Staff, as if the move were to a place of duty, when the dependants have been moved under subparagraph (b) or (d) and, in the opinion of the Chief of the Defence Staff, they should be moved before the member;

(g) subject to the approval of the Chief of the Defence Staff in each case, from the place where the member ordinarily resided on commencing Class "C" Reserve Service to the place of duty where the member is first moved within Canada and the United States of America, other than temporarily;

(h) from the member's place of duty to a place approved by the Minister, as if the move were to a place of duty, when the member is moved from either an isolated place in Canada as established and determined by the Chief of the Defence Staff or from the United States of America to a place where it is not desirable to move dependants, and in the opinion of the Minister, it is necessary to move the dependants from the place at which they are residing; or

(i) subject to the approval of the Minister

(i) from the place to which they were moved under subparagraph (e), (f) or (h), or

(ii) from the place to which they were moved in the circumstances described in subparagraph (e), (f) or (h) and for which reimbursement was made under CBI 209.885 (Reimbursement When Dependants Move in Advance of the Officer or Non-commissioned Member),

to the member's place of duty.

(2) (Entitlement to benefits) Subject to paragraph (3) and, for an officer or non-commissioned member of the Reserve Force on Class "C" Reserve Service, the approval of the Chief of the Defence Staff in each case, when the member or their dependants are authorized to move, they are entitled to the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) for the journey from the last place of duty to which the member was moved other than temporarily to the place to which the member is or could be provided with those benefits.

(3) (Subsequent entitlement to move dependants) When an officer or non-commissioned member is serving at a place of duty to which the member's dependants have not been moved at public expense and the member becomes entitled to move them in accordance with paragraph (1) or (2), the member is, in lieu of the entitlement from their present place of duty, entitled

(a) to the benefits under CBI 209.83 for the move of the member's dependants to the new place of duty from the place where they are residing, but the amount of those benefits may not exceed the amount of the benefits to which the member would have been entitled if the dependants had been moved by the most direct route to the new place of duty from

(i) the last place to which they were moved at public expense, or

(ii) the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense,

through any intermediate places of duty to which the member was entitled to move them at public expense;

(b) if the member had dependants at the time of enrolment and they have never been moved at public expense, to reimbursement of the member's actual costs incurred since enrolment in moving the member's dependants to the new place of duty, but the amount of reimbursement may not exceed the amount of the benefits that would have been payable under CBI 209.83 if the dependants had been moved from the member's first place of duty to the new place of duty by the most direct route through any intermediate places of duty to which the member was entitled to move them at public expense; or

(c) to the benefits under CBI 209.83 for the move of the member's dependants to the intended place of residence outside Canada from the place where they are residing, but

(i) the amount of those benefits may not exceed the amount of the benefits to which the member would have been entitled if the dependants were moved to the intended place of residence from

(A) the last place to which they were moved at public expense, or

(B) the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense, and

(ii) prior payment shall be made by the member of the cost of the hypothetical move of the dependants to the member's intended place of residence from the port of embarkation or the border point in Canada nearest to the member's intended place of residence.

(4) (Prohibition of movement of dependants - medical reason) If a medical examination conducted under article 34.22 (Medical Examination - Dependants) of the QR&O indicates that it is undesirable for the dependants to proceed to the place of duty of the officer or non-commissioned member, the officer commanding the command may prohibit their movement at public expense.

(5) (Prohibition of movement of dependants - public interest) When the Chief of the Defence Staff considers it in the public interest, the Chief of the Defence Staff may prohibit the movement of dependants at public expense but may subsequently authorize their movement at public expense to the place of duty at which the officer or non-commissioned member is then serving other than temporarily.

209.83 - TRANSPORTATION AND TRAVELLING EXPENSES - MOVE OF OFFICERS AND NON-COMMISSIONED MEMBERS ON POSTING OR OF DEPENDANTS

(1) (Entitlement) If an officer or non-commissioned member is authorized to move on posting to a new place of duty or to move their dependants under CBI 209.82 (Movement of Dependants), the member is entitled to the benefits described in this instruction for the mode of transportation that is authorized by the Chief of the Defence Staff as being the most economical and practical in the circumstances.

(2) (Travel by private motor car, motorcycle, airplane or boat) If the officer, non-commissioned member or dependant travels by private motor car, motorcycle, airplane or boat, the member is entitled to

(a) for accommodation,

(i) reimbursement of actual and reasonable expenses incurred for commercial lodgings, or

(ii) the amount for non-commercial lodgings established by the Treasury Board for public service employees travelling in similiar circumstances;

(b) in respect of each person who travels,

(i) the appropriate meal allowances established by the Treasury Board for public service employees travelling in similiar circumstances, and

(ii) the incidental expense allowance established by the Treasury Board for public service employees travelling in similiar circumstances; and

(i) for travel by motor car, motorcycle or airplane, the expenses set out in paragraph (3) of CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel), or

(ii) for travel by boat, to the expenses set out in paragraph (3) of CBI 209.25, as if they had travelled by motor car.

(3) (Travel by commercial air) If the officer, non-commissioned member or dependant travels by commercial air, the member is entitled to

(a) reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and

(b) in respect of each person who travels,

(i) economy air fare,

(ii) reimbursement of actual and reasonable expenses incurred for meals necessarily purchased aboard the aircraft, and

(iii) the incidental expense allowance established by the Treasury Board for public service employees travelling in similiar circumstances.

(4) (Travel by rail) If the officer, non-commissioned member or dependant travels by rail, the member is entitled to

(a) reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and

(b) in respect of each person who travels,

(i) train fare as follows:

(A) coach class for a journey of less than four hours,

(B) a parlour car seat for a day journey of more than four hours, or

(ii) reimbursement of actual and reasonable expenses incurred for meals necessarily purchased aboard the train, and

(iii) the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

(5) (Shipment of motor vehicle) If the officer or non-commissioned member or a dependant

(a) travels by military air or commercial carrier and ships a motor vehicle that is registered in the name of the member or a dependant, or jointly, the member is entitled to be reimbursed the actual and reasonable expenses incurred to ship that vehicle between the two places of duty; or

(b) owns two motor vehicles that are registered in the name of the member or a dependant, or jointly, and

(i) travels by both vehicles, the member is entitled to be reimbursed the expenses set out in sub-subparagraph (2)(c)(i) for each vehicle, or

(ii) travels by one vehicle and ships the other vehicle, the member is entitled to be reimbursed the expenses set out in sub-subparagraph (2)(c)(i) for the vehicle that is driven and the actual and reasonable expenses incurred to ship the other vehicle between the two places of duty.

(6) (Travel by bus) If the officer, non-commissioned member or dependant travels by bus, the member is entitled to

(a) reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and

(b) in respect of each person who travels,

(i) bus fare,

(ii) the appropriate meal allowances established by the Treasury Board for a public service employee travelling under similar circumstances, and

(iii) the incidental expense allowance established by the Treasury Board for a public service employee travelling under similar circumstances.

(7) (Travel by military air or ground transport) If the officer, non-commissioned member or dependant travels by military air or ground transport, the member is entitled to

(a) reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and

(b) in respect of each person who travels,

(i) the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances, and

(ii) the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

(8) (Travel by ship) If the officer, non-commissioned member or dependant travels by inland, coastal or transoceanic ship, the member is entitled to

(a) reimbursement of actual and reasonable expenses necessarily incurred for local ground transportation; and

(b) in respect of each person who travels,

(i) the transportation and accommodation expenses established by the Treasury Board for a public service employee travelling in similar circumstances,

(ii) reimbursement of actual and reasonable expenses necessarily incurred for meals during the journey, and

(iii) the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

(9) (Travel unavoidably interrupted) If the journey of the officer or non-commissioned member or a dependant travelling under this instruction is unavoidably interrupted, or includes a scheduled stopover, the member is entitled to

(a) in respect of lodgings necessarily obtained during the interruption or stopover,

(i) reimbursement of actual and reasonable expenses incurred for commercial lodgings, or

(ii) the amount established for non-commercial lodgings by the Treasury Board for a public service employee travelling in similar circumstances; and

(b) in respect of each person who travels,

(i) the appropriate meal allowances established by the Treasury Board for a public service employee travelling in similar circumstances, and

(ii) the incidental expense allowance established by the Treasury Board for a public service employee travelling in similar circumstances.

(10) (Reimbursement of actual and reasonable expenses necessarily incurred) In respect of expenses that are not described in this instruction, the officer or non-commissioned member is entitled to reimbursement of actual and reasonable expenses necessarily incurred during the journey for transportation and accommodation.

209.831 - ADDITIONAL TRANSPORTATION ENTITLEMENTS ON RESTRICTED POSTINGS - OFFICERS AND NON-COMMISSIONED MEMBERS

An officer or non-commissioned member who is serving at a place of duty to which the move of the member's dependants was not authorized is, when the move of the member's dependants to that place is authorized, entitled to

(a) travel to the place where the member's dependants are residing and return to the member's place of duty; and

(b) the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) in respect of that journey.

209.832 - HOUSE HUNTING TRIP

(1) (Authorization) When an officer or non-commissioned member is authorized to be moved at public expense on posting

(a) from a place of duty in Canada to another place of duty in Canada,

(b) from a place of duty in the United States of America to a place of duty in Canada, or

(c) subject to approval by the Chief of the Defence Staff in each case, from a place of duty in Canada to a place of duty outside Canada,

the member or the member's spouse or common-law partner, or both, may be authorized a return trip to the new place of duty for the purpose of seeking accommodation.

(2) (Authorization - posting from outside Canada or United States of America) When an officer or non-commissioned member is authorized to be moved at public expense on posting from a place of duty outside Canada or the United States of America to a place of duty in Canada, the member or the member's spouse or common-law partner may be authorized a return trip to the new place of duty for the purpose of seeking accommodation.

(3) (Reimbursement) An officer or non-commissioned member who is authorized a return trip to the new place of duty under paragraph (1) or (2) may be reimbursed the actual and reasonable costs of transportation, accommodation, meals and incidental expenses.

(4) (Reimbursement for spouse or common-law partner) Reimbursement of the actual and reasonable cost of transportation, accommodation, meals and incidental expenses may be authorized on behalf of the spouse or common-law partner of an officer or non-commissioned member if the spouse or common-law partner accompanies the member under paragraph (1) or if the spouse or common-law partner travels alone under paragraph (1) or (2).

(5) (Limitation) Reimbursement of expenses under this instruction shall not exceed the expenses authorized by the Treasury Board for public service employees under like circumstances.

209.834 - STORAGE OF PRIVATE MOTOR VEHICLE AND RELATED TRANSPORTATION AND TRAVELLING EXPENSES

(1) (Authorization to store vehicle) An officer or non-commissioned member, when posted to or from a place of duty to which the shipment of a private motor vehicle is, or was, not authorized, is entitled to

(a) store the vehicle at public expense at the nearest place where appropriate storage facilities are available; and

(b) travel to the location of storage, where such storage facilities are necessarily outside the place of duty, and return and receive the benefits of CBI 209.30 (Travelling Expenses - Conditions and Entitlements) in respect of that journey.

(2) (Retrieval of stored vehicle) On the subsequent posting, the officer or non-commissioned member is entitled to the most practical and economical of

(a) shipment of the private motor vehicle to the new place of duty, under paragraph (5) of CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants); and

(b) travel to the storage facility and return, if applicable, and receipt of the benefits under CBI 209.30 or CBI 209.83 in respect of that journey.

(3) (Preparation of stored vehicle) When it is necessary to prepare the stored vehicle for road operation, the officer or non-commissioned member may be authorized a one-day scheduled stopover and, in this case, shall receive the benefits under CBI 209.30 or 209.83.

209.84 - SHIPMENT OF FURNITURE AND EFFECTS

(1) (Interpretation) For the purpose of this instruction

(a) "carload" means the contents of a standard 12.34-metre railway box car;

(b) when the charges in respect of shipping furniture and effects are made by cubic capacity, 2.83 cubic metres shall be considered to be the equivalent of 454 kilograms; and

(c) where the weight of furniture and effects that may be moved or stored at public expense is fixed, it is inclusive of the weight of packing materials.

(2) (Maximum allowable amounts) Subject to paragraph (6), when the dependants of an officer or non-commissioned member are moved under subparagraph (1)(a), sub-subparagraph (1)(c)(iii) and paragraph (2) of CBI 209.82 (Movement of Dependants) or, if the move is to a place in Canada or the continental United States of America, subparagraph (1)(e), (f), (g), (h) or (i) of CBI 209.82, the public bears the cost of packing, crating, cartage, transportation to the new place, unpacking and uncrating of furniture and effects not exceeding, except when the Minister in exceptional circumstances approves a higher amount

(a) if moved by rail - one carload;

(b) if moved by water - 12,712 kilograms;

(d) if moved by more than one mode of transportation - for the whole of the journey, whichever is the greater of the quantities described in subparagraphs (a), (b) and (c) for the modes of transportation actually used.

Movement of furniture and effects on release, from a place of duty in Canada to an intended place of residence outside Canada, is subject to payment by the member of the cost of the hypothetical move of the furniture and effects, including unpacking and uncrating outside Canada, to the intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence.

(3) (Storage of furniture and effects) When the dependants of an officer or non-commissioned member are granted transportation from a place of duty within Canada or the United States of America to a place outside Canada and the United States of America or when the dependants are granted transportation but the Chief of the Defence Staff considers it not in the public interest to ship the furniture and effects of the member to the member's new place of duty, the member is entitled, within the maximum allowable under paragraph (2), to have the public bear the cost of

(a)
(i) packing, crating, cartage and transportation of furniture and effects to the nearest place where appropriate storage facilities are available,

(ii) storage of furniture and effects until they can be restored to the member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily, and

(iii) packing, crating, cartage, transportation, unpacking and uncrating of furniture and effects when they are restored to the member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily; or

(b) if the member has not exercised the entitlements under subparagraph (a), the packing, crating, cartage and transportation to, and the unpacking and uncrating of the member's furniture and effects at, the place of duty in Canada or the United States of America at which the member is serving other than temporarily from

(i) the last place to which they were moved at public expense, or

(ii) the place in Canada or the United States of America where they are located, except that the cost may not exceed the cost that would be incurred under sub-subparagraph (i).

(4) (Member without dependants)

(a) When an officer or non-commissioned member without dependants

(i) is moved, other than temporarily, from one place of duty to another within Canada and the United States of America,

(ii) is granted the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants), or

(iii) could be granted the benefits under CBI 209.83 but for the fact that the member is required for service reasons to remain at the place of duty,

the member is, subject to paragraph (6), entitled to have the public bear the costs described in paragraph (2).

(b) For the purpose of this paragraph and subject to the approval of the Chief of the Defence Staff, an officer or non-commissioned member is deemed to be a member without dependants when the member is moved but is not accompanied by a dependant because their dependant is living apart from the member for other than service reasons.

(5) (Storage of furniture and effects - members without dependants) An officer or non-commissioned member without dependants is entitled to the costs described in paragraph (3) when

(a) under paragraph (4), the Chief of the Defence Staff

(i) prohibits the movement of furniture and effects, or

(ii) limits the weight of furniture and effects that may be moved, in which case the combined weight that is moved and stored at public expense shall not exceed in total the weight limits under paragraph (2); or

(b) the member is moved, other than temporarily, from a place of duty in Canada or the United States of America to a place of duty outside Canada and the United States of America.

(6) (Reimbursement for move of furniture and effects) When an officer or non-commissioned member is serving at a place of duty to which the member's furniture and effects have not been moved at public expense and the member becomes entitled to move them in accordance with paragraph (2) or (4), the member is, in lieu of the entitlement from the present place of duty, entitled to

(a) reimbursement of the member's actual costs incurred in moving them to the new place of duty from the place where they are located, but the amount of reimbursement may not exceed the cost that would have been borne by the public under paragraph (2) or (4) if the furniture and effects had been moved by the most direct route to the new place of duty from

(i) the last place to which they were moved at public expense, or

(ii) the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense,

through any intermediate places of duty to which the member was entitled to move them at public expense;

(b) if the member had furniture and effects upon enrolment and they have never been moved at public expense, reimbursement of the member's actual costs incurred since enrolment in moving their furniture and effects to the new place of duty, but the amount of reimbursement may not exceed the cost that would have been borne by the public under paragraph (2) or (4) if they had been moved by the most direct route from the member's first place of duty through any intermediate places of duty to which the member was entitled to move them at public expense; or

(c) reimbursement of the member's actual costs incurred in moving the furniture and effects to the intended place of residence outside Canada from the place where they are located, but

(i) the amount of reimbursement may not exceed the cost that would have been borne by the public if the furniture and effects were moved from

(A) the last place to which they were moved at public expense, or

(B) the place of duty at which the member was serving when the member acquired them, if they have never been moved at public expense, and

(ii) payment shall be made by the member of the cost of the hypothetical move of the furniture and effects, including unpacking and uncrating outside Canada, to the intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence.

(7) (Conditions for furnished accommodation)

(a) Subject to subparagraph (b), when the shipment of furniture and effects is authorized in accordance with this instruction and the officer or non-commissioned member is able to obtain furnished but not unfurnished accommodation for the member and the member's dependants at the new place of duty, the commanding officer may authorize the member to receive

(i) the costs described in paragraph (2) and the necessary cost of cartage and storage at the new place of duty for a period not exceeding six months, or

(ii) the costs described in paragraph (3).

(b) Subject to subparagraph (c), storage charges shall not be paid under this paragraph when, in respect of the same period, the officer or non-commissioned member is in receipt of Separation Expense under CBI 209.997 (Separation Expense) or would be entitled to Separation Expense but for the fact that the member is provided with rations, quarters or rations and quarters without charge, unless the member is again moved to a place of duty

(i) to which the member's dependants, furniture and effects cannot be moved at public expense, or

P(ii) at which the member is unable to find appropriate accommodation for their dependants.

(i) to an officer or non-commissioned member who is ordered to occupy single quarters if the commanding officer certifies that the dependants are residing in furnished accommodation in the locality of the base or other unit or element of the member, or

(ii) when the dependants of an officer or non-commissioned member have been moved under subparagraph (1)(e) of CBI 209.82.

(8) (Storage of furniture and effects - furnished family housing) When an officer or non-commissioned member is posted to a base or other unit or element at which furnished family housing is provided, the officer commanding the command may authorize the storage of all or part of the member's furniture and effects at public expense at the nearest place at which adequate storage facilities are available.

(9) (Partial shipment of furniture and effects) When it is desirable and in the public interest to authorize shipment of only part of the furniture and effects that may be moved under paragraph (2), storage of the remainder may be authorized at public expense at the nearest place where adequate storage facilities are available, until it can be restored to the officer or non-commissioned member at the place of duty in Canada or the United States of America at which the member is serving other than temporarily. The combined quantity of furniture and effects that may be shipped and stored under this instruction shall not exceed the amounts described in paragraph (2).

(10) (Limit) When shipment or storage is authorized in accordance with this instruction, the commanding officer shall determine the most economical suitable method, at the owner's risk, of shipment or storage. Reimbursement shall not exceed the costs that would have been incurred had the method determined by the commanding officer been employed.

(11) (Liability of the Crown) In no case shall any liability be assumed on behalf of the Crown for accident or damage in respect of shipment or storage in accordance with this instruction.

(12) (Shipment of furniture and effects - release outside Canada) Despite anything in the CBI, an officer or non-commissioned member who intends to reside outside Canada and is released at a place of duty outside Canada is entitled to have the public bear the cost of packing, crating, cartage and transportation of their furniture and effects from the last place in Canada to which they were moved at public expense to the intended place of residence, subject to payment by the member of the cost of the hypothetical move of the furniture and effects to the member's intended place of residence from the port of embarkation or the border point in Canada nearest to the intended place of residence. Where the furniture and effects of a member are located at the port of embarkation in Canada nearest to the intended place of residence outside Canada the public bears the cost of packing, crating, cartage and transportation of the member's furniture and effects to shipboard only.

(13) (Authorization of partial shipment of furniture and effects) Despite any other provisions in this instruction, when it is desirable and in the public interest to authorize the shipment of all or a part specified by the Minister of the furniture and effects of an officer or non-commissioned member to a location determined by the Minister in connection with

(a) the move of the dependants of a member under subparagraph (1)(b) of CBI 209.82, or

(b) the move of a member without dependants under subparagraph (5)(b),

the public shall bear the cost of packing, crating, cartage, transportation to the new place of duty, unpacking and uncrating for that part of the furniture and effects which are authorized for shipment, and the benefits under subparagraph (3)(a) shall apply to the remainder of the furniture and effects which are not moved.

(14) (New place of duty) When an officer or non-commissioned member who was authorized the benefits of paragraph (13) is again moved to a new place of duty, other than temporarily, the public shall, in addition to the benefits established in subparagraph (3)(a), bear the cost of packing, crating, cartage, transportation to the new place, unpacking and uncrating of all of the furniture and effects at the determined location.

209.841 - MOVEMENT OF MOBILE HOMES

(1) (Entitlement) Subject to paragraph (2), if an officer or non-commissioned member is entitled under CBI 209.84 (Shipment of Furniture and Effects) to move their furniture and effects, the member is also entitled to be reimbursed the costs of moving a mobile home that is owned by the member or their spouse or common-law partner, or jointly, and is being used as a family home to

(a) their new place of duty, if in Canada or the continental United States of America,

(b) the place in Canada to which the movement of their furniture and effects is authorized under CBI 209.90 (Movement of Dependants, Furniture and Effects to Other Than the Place of Duty of the Officer or Non-commissioned Member), or

and the cost of moving the mobile home shall include the actual cost of rented equipment required to remove the mobile home from its pad, to position the mobile home so that the towing vehicle can hook on and to place the mobile home on an existing pad at destination.

(2) (Limitation) If, in the opinion of the Minister, it is desirable and in the public interest that the mobile home not be moved and it is appropriate that the mobile home be stored, the Minister may prohibit the movement and authorize the storage at the nearest place where adequate storage facilities are available until the mobile home can be restored to the officer or non-commissioned member at the place of duty at which the member is serving other than temporarily in Canada or the continental United States of America.

(3) (Limit lifted) If the Minister has prohibited the movement of a mobile home under paragraph (2), the Minister shall authorize the movement of the mobile home, when the officer or non-commissioned member is next moved other than temporarily at public expense to a place to which the move of a mobile home is not prohibited, from

(a) the place where the mobile home was last moved at public expense, or

(b) the place in Canada or the continental United States of America where the member was serving when they acquired it,

to the place to which the member is next moved.

209.845 - MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - PERSONNEL RELEASED FOR MISCONDUCT - REGULAR FORCE

When an officer or non-commissioned member of the Regular Force is released under item 1 (Misconduct) of the table to article 15.01 (Release of Officers and Non-commissioned Members) of the QR&O and is eligible for transportation under CBI 209.72 (Transportation and Travelling Entitlements on Release for Misconduct - Regular Force)

(a) the member's dependants may be provided at public expense with transportation and meal expenses in accordance with CBI 209.72; and

(b) the public may bear the cost of the amounts payable under paragraph (2) of CBI 209.84 (Shipment of Furniture and Effects) in respect of the shipment of the member's furniture and effects to the place authorized under CBI 209.72.

209.846 - MOVEMENT OF DEPENDANTS - ALIEN MEMBERS - REGULAR FORCE

When an officer or non-commissioned member of the Regular Force to whom paragraph (4) of article 15.04 (Place of Release) of the QR&O applies is released and is eligible for transportation under CBI 209.73 (Transportation and Travelling Entitlements on Release - Alien Members - Regular Force), the member's dependants may be granted

(a) the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants), and

(b) shipment of their unaccompanied personal baggage under CBI 209.9952 (Shipment of Unaccompanied Personal Baggage - Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants),

for the journey to the place authorized under CBI 209.73.

209.848 - MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - ON TERMINATION OF CLASS "C" RESERVE SERVICE FOR MISCONDUCT - RESERVE FORCE

Subject to the approval of the Chief of the Defence Staff in each case, when the period of Class "C" Reserve Service of an officer or non-commissioned member of the Reserve Force is terminated for misconduct

(a) the member's dependants may be provided at public expense with transportation and meal expenses in accordance with CBI 209.715 (Transportation and Travelling Entitlements on Termination of Class "C" Reserve Service for Misconduct - Reserve Force); and

(b) the public may bear the costs described in paragraph (2) of CBI 209.84 (Shipment of Furniture and Effects) in respect of the shipment of the member's furniture and effects to the place authorized under CBI 209.715.

209.85 - MOVEMENT GRANT

(1) (Definition) In this instruction, "effects" includes unaccompanied personal baggage shipped under CBI 209.9952 (Shipment of Unaccompanied Personal Baggage - Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants).

(2) (Eligibility) An officer or non-commissioned member who is moved other than locally is entitled to

(a) a movement grant of $845, where the member moves furniture or effects, or both, weighing 907 kilograms or more to a new place of duty or to another authorized place under CBI 209.84 (Shipment of Furniture and Effects), 209.9941 (Shipment of Replacement Furniture and Effects), 209.9942 (Movement of Dependants, Furniture and Effects - Personnel Reinstated - Regular Force) or 209.90 (Movement of Dependants, Furniture and Effects to Other Than the Place of Duty of the Officer or Non-commissioned Member);

(b) a movement grant of $260, where the member moves furniture or effects, or both, weighing less than 907 kilograms to a new place of duty or to another authorized place under an instruction listed in subparagraph (a);

(c) a movement grant of $260, where the member is prohibited from moving furniture or effects, or both, to a new place of duty or to another authorized place and stores either furniture or effects, or both, regardless of weight under CBI 209.84; or

(d) actual and reasonable incidental relocation expenses not exceeding $260 as supported by receipts, where the member moves effects to a new place of duty or to another authorized place under CBI 209.9952.

(3) (Maximum reimbursement) An officer or non-commissioned member who receives the movement grant under subparagraph (2)(b) or (c) or is compensated for relocation expenses under subparagraph (2)(d) may be reimbursed to a maximum of $585 for any actual and reasonable incidental relocation expenses in excess of $260, as supported by receipts, incurred as a result of the move.

(4) (Authorization for maximum reimbursement) The officer commanding the command or an officer designated by him or her may authorize the reimbursement of expenses under paragraph (3).

(5) (Annual increase) The rates established in paragraphs (2) and (3) shall be increased annually, on 1 April of each fiscal year, by an amount equal to the average percentage increase, if any, in the Consumer Price Index for Canada for all items, excluding foods, as determined by Statistics Canada for the 12-month period ending 30 September of the previous fiscal year, rounded to the nearest five dollars.

209.86 - INTERIM LODGINGS AND MEAL EXPENSES - ACCOMPANIED MEMBER OR DEPENDANTS TRAVELLING ALONE

(1) (Entitlement to reimbursement and daily amounts) If an officer or non-commissioned member is authorized to move their dependants under CBI 209.82 (Movement of Dependants), the member is, in respect of any period during which the dependants, and the member if they accompany the dependants, are required as a result of the move to obtain interim lodgings or meals or both at their own expense, entitled to

(a) reimbursement of actual and reasonable expenses incurred for commercial lodgings or a daily amount for private lodgings; and

(b) in respect of each person,

(i) a daily amount for meal expenses, and

(ii) a daily amount for incidental expenses.

(2) (Rate) The daily amounts payable under this instruction for private lodgings, meal expenses and incidental expenses are as established by the Treasury Board for a public service employee travelling under similar circumstances.

(3) (Reimbursement of expenses) Subject to paragraphs (4), (5) and (6), the entitlements described in paragraph (1) are payable only when interim lodgings or meals or both are obtained at the place where the move commences or ends, except that, when the officer or non-commissioned member certifies that they have obtained permanent accommodation for their dependants at the place where the move ends, the daily amount for private lodgings and the daily amounts for meals and incidental expenses may be paid for interim lodgings and meals obtained at a place other than the place where the move commences or ends.

(4) (Limitation) Subject to paragraph (6), the entitlements described in paragraph (1) shall not be paid for more than 35 days.

(5) (Entitlement period) Subject to paragraph (4), the entitlements described in paragraph (1) shall, if the move is authorized under paragraph (2) of CBI 209.82 (Movement of Dependants) be paid only in respect of the period during which the furniture and effects of the officer or non-commissioned member are being prepared for shipment and transported to the less expensive of

(a) the intended place of residence on release, and

(b) the place to which the member is entitled to move them.

(6) (Reimbursement of expenses - exceptional circumstances) Despite the limitations described in paragraphs (3) and (4), the Chief of the Defence Staff may in exceptional circumstances approve reimbursement

(a) for interim lodgings and meals obtained at a place other than the place where the move commences or ends, when the officer or non-commissioned member concerned does not certify that they have obtained permanent accommodation for their dependants at the place where the move ends;

(b) of actual and reasonable expenses incurred for commercial lodgings, in lieu of a daily amount for non-commercial lodgings, when interim lodgings and meals are obtained at a place other than the place where the move commences or ends and the member certifies that they have obtained permanent accommodation for their dependants at the place where the move ends; or

209.861 - INTERIM LODGINGS, MEALS AND INCIDENTAL EXPENSES - OFFICER OR NON-COMMISSIONED MEMBER WITHOUT DEPENDANTS

(1) (Entitlement to reimbursement and daily amounts) Subject to this instruction, an officer or non-commissioned member who is moved on posting to a new place of duty and required as a result of that move to obtain interim lodgings or meals is entitled to

(a) reimbursement of actual and reasonable expenses incurred for commercial lodgings or a daily amount for non-commercial lodgings; and

(b) a composite daily amount for meals and incidental expenses.

(2) (Daily amount) The daily amount for non-commercial lodgings and the composite daily amount for meals and incidental expenses payable under this instruction are as established by the Treasury Board for a public service employee in similar circumstances.

(3) (When entitlement is payable) Subject to paragraph (4), the entitlements described in paragraph (1) are payable only when interim lodgings and meals are obtained at the place where the move commences or ends.

(4) (Limitation) Subject to paragraph (5), the entitlements described in paragraph (1) shall not be paid for more than 21 days.

(5) (Reimbursement of expenses - exceptional circumstances) Despite the limitations on location and time described in paragraphs (3) and (4), the Chief of the Defence Staff may in exceptional circumstances approve

(a) reimbursement of the actual and reasonable expenses that the officer or non-commissioned member incurred for interim lodgings or meals or both elsewhere than at the place where the journey commences or ends; and

(b) payment in respect of a period in excess of 21 days.

209.863 - INTERIM LODGINGS AND MEAL EXPENSES - UNACCOMPANIED OFFICERS AND NON-COMMISSIONED MEMBERS

(1) (Entitlement to reimbursement and daily amounts) Subject to this instruction, an officer or non-commissioned member who is moved on posting to a new place of duty to which the move of their dependants is not authorized is entitled, for any period when they are required as a result of the move to obtain interim lodgings or meals or both at their own expense, to

(a) either

(i) reimbursement of actual and reasonable expenses incurred for commercial lodgings, or

(ii) a daily amount for non-commercial lodgings; and

(b) a composite daily amount for meals and incidental expenses.

(2) (Rate) The daily amount for non-commercial lodgings and the composite daily amount for meals and incidental expenses payable under this instruction are as established by the Treasury Board for a public service employee in similar circumstances.

(3) (Limitation) The entitlements described in paragraph (1) are payable only in respect of interim lodgings or meals or both obtained at the new place of duty for a period of up to seven days.

(4) (Reimbursement of expenses - exceptional circumstances) Despite paragraph (3), the Minister may, in exceptional circumstances, approve, for any further period, the reimbursement of interim lodgings or meals or both obtained at the new place of duty.

209.885 - REIMBURSEMENT WHEN DEPENDANTS MOVE IN ADVANCE OF THE OFFICER OR NON-COMMISSIONED MEMBER

(1) (Eligibility) Subject to the remainder of this instruction, when an officer or non-commissioned member is entitled to move their dependants in accordance with CBI 209.82 (Movement of Dependants) and, if applicable, their furniture and effects in accordance with CBI 209.84 (Shipment of Furniture and Effects), and their dependants are not residing with the member or the member's dependants, furniture and effects have preceded the member to the place to which the member is entitled to move them, the member is entitled, in respect of their move to that place, to

(a) the benefits described in CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants);

(b) reimbursement of interim lodgings and meal expenses as described in CBI 209.86 (Interim Lodgings and Meal Expenses - Accompanied Member or Dependants Travelling Alone);

(d) reimbursement of the member's actual costs incurred for packing, crating, cartage, transportation to the new place, unpacking and uncrating of furniture and effects; and

(e) storage of furniture and effects in accordance with CBI 209.84.

(2) (Reimbursement) The amount of reimbursement

(a) under subparagraph (1)(a) may not exceed the cost that would have been borne by the public if the dependants had been moved in accordance with CBI 209.82; and

(b) under subparagraph (1)(d) may not exceed the cost that would have been borne by the public if the furniture and effects had been moved in accordance with CBI 209.84.

(3) (Interim lodgings and meals) Entitlement to amounts for interim lodgings and meals does not commence prior to the date the officer or non-commissioned member arrives at the new place.

(4) (Storage) Entitlement to storage of furniture and effects, if applicable, commences on the date the officer or non-commissioned member departs from the former place of duty.

209.90 - MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS TO OTHER THAN THE PLACE OF DUTY OF THE OFFICER OR NON-COMMISSIONED MEMBER

(1) (Designation) Where the Minister is of the opinion that it would be in the public interest or desirable for the efficient administration and good government of the Canadian Forces, the Minister may designate any location, base or other unit or element in Canada as a limited accommodation area.

(2) (Entitlement on posting to a limited accommodation area) An officer or non-commissioned member of the Regular Force or of the Reserve Force on Class "C" Reserve Service who is posted from a place of duty outside Canada and the United States of America to a place of duty in Canada which has been designated as a limited accommodation area and

(a) whose dependants have been moved at public expense to a place of duty outside Canada and the United States of America or to a selected place of residence in the United Kingdom or continental Europe,

(b) who has married or declared a common-law partnership while serving at a place of duty outside Canada and the United States of America, or

(c) whose dependants were resident in the United Kingdom or continental Europe at the date of enrolment of the member and have not, since that date, been moved to Canada at public expense,

is entitled to

(d) move their dependants from the last place outside Canada and the United States of America to which they were moved at public expense or, if they have not been so moved, from the place of enrolment outside Canada and the United States of America or the place of duty outside Canada and the United States of America at which the member was serving when the member acquired them, as applicable, to a place of residence in Canada selected by the member on their behalf, subject to

(i) the member's certification that the member has accommodation for their dependants at that place,

(ii) certification by the member's commanding officer that family housing or government controlled housing is not available at the place of duty, and

(iii) the approval of the Minister if the selected place of residence is over 800 kilometres beyond the place of duty in Canada,

and to receive entitlements under this section and CBI 209.955 (Reimbursement for Rent or Lease Liability) in respect of the move of the member's dependants, except that entitlement to expenses for interim lodgings and meals may not exceed a period of one day;

(e) when furniture and effects have been stored at public expense, continued storage at public expense; and

(f) subject to the approval of the Minister, the costs described in paragraph (2) of CBI 209.84 (Shipment of Furniture and Effects) in respect of the move of the member's furniture and effects to the place of residence at the destination selected in accordance with subparagraph (d), but only if a reasonable period for the member to seek accommodation at the new place of duty has elapsed and the commanding officer certifies that family housing or appropriate accommodation are not available.

(2A) (Entitlement - no certification) When an officer or non-commissioned member mentioned in paragraph (2) cannot select a place of residence because the member cannot certify under subparagraph (2)(d) that they have accommodation for their dependants, the member is, subject to certification by the commanding officer that family housing or government controlled housing is not available within commuting distance of the new place of duty, entitled to the payments described in this section in respect of

(a) the movement of the member's dependants, furniture and effects to an alternative location designated by the Minister; or

(b) the movement of the member's dependants in accordance with subparagraph (a) and to continued storage of the member's furniture and effects at public expense.

(3) (Transportation on special leave) An officer or non-commissioned member whose dependants are moved under paragraph (2) or (2A) and who, on disembarkation in Canada, is granted special leave under article 16.20 (Special Leave) of the QR&O is entitled to receive the expenses described in subparagraph (2)(c) of CBI 209.52 (Transportation on Special Leave) in respect of a journey to the selected destination and return to the member's place of duty.

(4) (Accommodation becomes available) Subject to certification by the commanding officer that the officer or non-commissioned member is expected to remain at the new place of duty for a further 12 months from the date of certification, when family housing or appropriate private accommodation becomes available within commuting distance of the member's place of duty, a member whose dependants have been moved in accordance with paragraph (2) is entitled to move their dependants, furniture and effects to the place of duty and to receive entitlements under this section and CBI 209.955 in respect of that move, except that entitlement to expenses for interim lodgings and meals may not exceed a period of three days.

(5) (Movement of dependants to an alternative location) An officer or non-commissioned member of the Regular Force or of the Reserve Force on Class "C" Reserve Service who is moved other than temporarily from one place of duty in Canada to another that has been designated as a limited accommodation area or designated as an isolated post by the Treasury Board is, subject to certification by the commanding officer that family housing or government controlled housing is not available within commuting distance of the member's new place of duty, entitled to the payments described in this section in respect of

(a) the movement of the member's dependants, furniture and effects to an alternative location designated by the Minister in the case of a limited accommodation area;

(b) the movement of the member's dependants, furniture and effects to a selected place of residence in the case of an isolated post; or

(c) the movement of the member's dependants, as under subparagraph (a) or (b), and the movement of the member's furniture and effects to the nearest place in Canada where suitable storage facilities are available or, if the furniture and effects are already in storage, to continued storage at public expense.

(6) (Entitlement - subsequently available accommodation) Subject to certification by the commanding officer that the officer or non-commissioned member is expected to remain at the new place of duty for a further period of at least 12 months after the date of certification, if family housing or appropriate private accommodation becomes available within commuting distance of the member's place of duty, the member who has received the payments described in paragraph (2A) or (5) is entitled to move their dependants, furniture and effects to the place of duty, but is not entitled to expenses for interim lodgings or meals or to a movement grant in respect of the move to the place of duty.

(7) (Restrictions not applicable) The restriction imposed by subparagraph (7)(b) of CBI 209.84 does not apply to an officer or non-commissioned member whose furniture and effects are stored under this instruction.

(8) (Payment of expenses of interim lodgings and meals) Despite the restriction placed on the payment of expenses for interim lodgings and meals by paragraphs (2) and (4), the Chief of the Defence Staff may, when it would be equitable in individual cases, approve payment up to the maximum period under CBI 209.86 (Interim Lodgings and Meal Expenses - Accompanied Member or Dependants Travelling Alone).

(9) (Limited accommodation area list) The Minister shall cause an appropriate list to be maintained and reviewed annually of all locations designated under paragraph (1), for the purpose of determining whether any location can be removed from the category of a limited accommodation area.

209.955 - REIMBURSEMENT FOR RENT OR LEASE LIABILITY

(1) (Application) This instruction applies to an officer or non-commissioned member of the

(a) Regular Force; and

(b) Reserve Force on Class "C" Reserve Service.

(2) (Entitlement) Where public quarters are not available, or where public quarters are available but an officer or non-commissioned member has been granted permission to live out, and the member vacates rented or leased accommodation as a result of the member being

(a) posted to another base or other unit or element,

(b) ordered into public quarters, or

the member is entitled to reimbursement for rent paid or for any liability under a lease, other than for damages, in accordance with paragraph (3).

(3) (Reimbursement period) When an officer or non-commissioned member becomes eligible for reimbursement under paragraph (2), the period for which rent reimbursement is payable commences on the date the member vacates the rented or leased accommodation and, in respect of rental payments and other liability under a lease, the total reimbursement may not exceed an amount equivalent to two months rent or, in exceptional circumstances, up to three months rent if authorized by an officer commanding a command.

(4) (Reimbursement for dependants)

(a) When the dependants of an officer or non-commissioned member

(i) who has been moved in any of the circumstances described in paragraph (2) vacate rented or leased accommodation in order to join the member, or

(ii) have been moved under subparagraph (1)(e) of CBI 209.82 (Movement of Dependants),

The member shall be reimbursed in accordance with subparagraph (c) or (d) for rent paid or for any liability under a lease, other than for damages.

(b) When the dependants of an officer or non-commissioned member who dies, is presumed to have died or is officially reported missing, or is a prisoner of war or interned or detained by a foreign power, are moved under CBI 209.971 (Integrated Relocation Pilot Program) and vacate rented or leased accommodation, reimbursement in accordance with subparagraph (c) or (d) shall be made for rent paid or for any liability under a lease, other than for damages.

(c) When an officer or non-commissioned member, or their dependants, become eligible for reimbursement under subparagraph (a) or (b), the period for which rental reimbursement is payable commences on the date the dependants vacate the rented or leased accommodation and, in respect of rental payments and other liability under a lease, the total reimbursement may not exceed an amount equivalent to two months rent.

(d) Despite the limitations imposed under subparagraph (c), reimbursement in excess of an amount equivalent to two months rent but not exceeding three months rent may, in exceptional circumstances, be approved by an officer commanding a command.

(5) (Reimbursement for periods of more than three months) Despite the limitations imposed under paragraphs (3) and (4), reimbursement in excess of an amount equivalent to three months rent may, in exceptional circumstances, be approved by the Minister.

209.956 - RENT IN ADVANCE OF A MOVE

(1) (Application) This instruction applies to an officer or non-commissioned member of the

(a) Regular Force; and

(b) Reserve Force on Class "C" Reserve Service.

(2) (Eligibility) Where an officer or non-commissioned member is required to pay rent in order to hold accommodation at the new place of duty before the member vacates the accommodation at the previous place of duty, as a result of being

(a) posted to another base or unit or element, or

(b) moved other than temporarily with the member's base or other unit or element to another location,

the member is entitled to reimbursement of up to one month's rent for the new accommodation if the arrangement was reasonable and justified in the circumstances.

209.96 - ACQUISITION AND DISPOSAL OF RESIDENTIAL ACCOMMODATION

(1) (Definitions) The definitions in this paragraph apply in this instruction.

"member" means an officer or non-commissioned member. (militaire)

"principal residence" means a dwelling in Canada, other than a summer cottage or other seasonal accommodation, together with that portion of land of one acre or less upon which the dwelling is situated, that

(i) is situated at the location to which the member's furniture and effects were last moved at public expense or is situated at a location from which the member is authorized to move furniture and effects where the member's furniture and effects have never been moved at public expense,

(ii) is owned by the member or the member's dependants or jointly by the member and the member's dependants, and

(iii) was occupied continuously by the member or their dependants for the minimum period established by the Chief of the Defence Staff.

(résidence principale)

"replacement residence" means a dwelling in Canada, other than a summer cottage or other seasonal accommodation, together with that portion of land of one acre or less upon which the dwelling is situated, that

(i) is situated at the location to which the move of the member's furniture and effects is authorized at public expense,

(ii) is purchased by the member or the member's dependants or jointly by the member and the member's dependants, and

(iii) will be the principal residence occupied by the member or the member's dependants or both at the location to which the move of the member's furniture and effects is authorized at public expense.

(résidence de remplacement)

(2) (Reimbursement for sale or purchase of residence) A member who is authorized to move furniture and effects at public expense, other than on release, and who as a result sells a principal residence or purchases a replacement residence shall be reimbursed

(a) real estate fees and legal or notarial fees necessarily paid for the sale of a principal residence;

(b) legal or notarial fees necessarily paid for the purchase of a replacement residence;

(c) expenses necessarily incurred to dispose of or to acquire clear title to the property, including sheriff's fees, land transfer taxes, deed transfer charges, survey costs required to confirm the description of the replacement residence to be purchased and expenses for the disposal of any first mortgage for the principal residence or for the acquisition of any first mortgage for the replacement residence;

(d) any mortgage early repayment penalty necessarily incurred to terminate the first mortgage for the principal residence sold, in an amount not to exceed the equivalent of six months mortgage interest; and

(e) any interest charges on the first mortgage on the replacement residence in excess of the interest charges the member would have paid on the first mortgage on the former principal residence, based on the amount and the unexpired term of the first mortgage on the former principal residence, up to a maximum period of five years and in an amount not to exceed $5,000.

(3) (Reimbursement for private sale) In lieu of reimbursement for the real estate fees referred to in subparagraph (2)(a), a member who sells a principal residence privately and who incurs expenses for an appraisal, advertising, the purchase or production of "for sale" signs or for similar expenditures related to the sale, shall be reimbursed for such expenses, in an amount not to exceed the real estate fees that would otherwise be payable under subparagraph (2)(a).

(4) (Reimbursement for a second mortgage) Where no expenses related to the acquisition or disposal of any first mortgage under subparagraph (2)(c), (d) or (e) are incurred, a member may be reimbursed for similar expenses for a second mortgage in an amount not to exceed that which would otherwise be payable under those subparagraphs.

(5) (Non-reimbursable fees) Expenses such as mortgage finder's fees, mortgage insurance fees other than mortgage default insurance required to obtain a mortgage and that are reimbursable under subparagraph (2)(c), adjustments on closing such as utilities or municipal taxes or survey costs other than those referred to in subparagraph (2)(c), which are not essential in establishing clear title to the principal residence sold or the replacement residence purchased, are not reimbursable under this instruction.

(6) (Reimbursement of inspection fees) A member entitled to reimbursement under paragraph (2) shall be reimbursed the actual cost of a structural inspection of a replacement residence performed by a qualified structural inspector prior to purchase of the residence in an amount not to exceed the amount prescribed from time to time by Treasury Board directives for public servants in similar circumstances, where the residence is not covered by warranty at the time of possession.

(7) (Reimbursement of interest charges when purchasing replacement residence) Subject to paragraph (8), a member entitled to reimbursement under paragraph (2) who purchases a replacement residence before the sale of the former principal residence is completed shall be reimbursed the interest charges and any necessary legal and administrative costs associated with a loan or part of a loan used to purchase the replacement residence, in an amount not to exceed the equity in the unsold principal residence.

(8) (Conditions for reimbursement of interest charges when purchasing replacement residence) Reimbursement under paragraph (7) is subject to the following conditions:

(a) reimbursement shall be based on current bank interest rates for a short-term loan;

(b) subject to subparagraph (c), the period in respect of which the interest payable on the loan shall be reimbursed shall not normally exceed six months, but in exceptional circumstances the commanding officer may approve an additional period not exceeding six months; and

(c) reimbursement shall cease not more than ten days after the date on which the sale of the principal residence is completed.

(9) (Inability to obtain short-term loan) When an officer or non-commissioned member is unable to obtain a short-term loan, interest and legal and administrative costs incurred for a mortgage obtained to purchase a replacement residence before sale of the former principal residence is completed may be reimbursed in an amount not to exceed that which would otherwise be payable under paragraphs (7) and (8).

(10) (Maintenance fees of unoccupied and unsold former principal residence) Subject to paragraph (11), a member entitled to reimbursement under paragraph (2) who is required to occupy and maintain accommodation at the location to which the move of furniture and effects at public expense is authorized before the disposition of the former principal residence is completed may be reimbursed for the monthly costs associated with maintaining the former principal residence, where that residence remains unoccupied and unsold.

(11) (Conditions for reimbursement of maintenance fees) Reimbursement under paragraph (10) is subject to the following conditions:

(a) reimbursement shall not exceed the lesser of the actual costs or the amount established by Treasury Board directives for a public service employee who is entitled to reimbursement in respect of the costs associated with maintaining a replacement residence while the principal residence remains unoccupied and unsold;

(b) the period of reimbursement respecting any principal residence shall not normally exceed nine months, but in exceptional circumstances the commanding officer may approve reimbursement for an additional period not exceeding three months; and

(c) no reimbursement is payable for expenses related to income properties or to any portion of a principal residence from which income is derived.

(12) (Reimbursement for sale of former principal residence) A member who is entitled to receive reimbursement under paragraph (10) may be authorized to return to the location of the unsold principal residence on annual leave to attend to the final arrangements for the sale of the residence, and is entitled to the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-Commissioned Members on Posting or of Dependants) for a period not exceeding two days plus travelling time in respect of that journey.

(13) (Maintenance fees for vacant replacement residence) Subject to paragraph (14), a member entitled to reimbursement under paragraph (2), who is required to take possession of a replacement residence while continuing to occupy and maintain accommodation at a location referred to in subparagraph (i) of the definition "principal residence" in paragraph (1) may be reimbursed the monthly costs associated with maintaining the vacant replacement residence for a maximum of one month.

(14) (Conditions for reimbursement of maintenance fees) Reimbursement under paragraph (13) is subject to the following conditions:

(a) reimbursement shall not exceed the lesser of the actual costs or the amount established by Treasury Board for a public service employee who is entitled to reimbursement in respect of the costs associated with maintaining a replacement residence purchased in advance of the relocation date; and

(b) no reimbursement is payable for expenses related to income properties or to any portion of a replacement residence from which income is derived.

(15) (Reimbursement for rental agency services) A member who engages the services of a rental agency to assist in finding rental accommodation at the location to which the move of furniture and effects is authorized at public expense may be reimbursed actual and reasonable expenses incurred for those services.

209.97 - HOME EQUITY ASSISTANCE

(1) (Definitions) The definitions in this paragraph apply in this instruction.

"adjusted purchase price" means, in respect of a principal residence, the price paid for the principal residence plus the value, as determined on the basis of actual costs for materials and professional labour, of any eligible home improvements determined under paragraph (6). (prix d'achat rajusté)

"current market value" means, in respect of a principal residence, the value at the time of sale as determined by the Chief of the Defence Staff based on three appraisals. (valeur marchande actuelle)

"eligible home improvements" include

(a) the addition of a garage;

(b) the addition of perimeter fencing;

(c) the addition of a deck or patio;

(d) the installation or paving of a driveway;

(e) necessary basic landscaping other than decorative;

(f) the finishing of a basement in a manner which adds living space to the residence; and

(g) the permanent addition of a bedroom or other living space.

(améliorations admissibles)

"principal residence" means a principal residence as defined in paragraph (1) of CBI 209.96 (Acquisition and Disposal of Residential Accommodation). (résidence principale)

"sale price" means, in respect of a principal residence, the final selling price. (prix de vente)

(2) (Application) This instruction applies in respect of the sale of a principal residence by an officer or non-commissioned member where, as determined by the Chief of the Defence Staff, the housing prices at the member's place of duty have decreased by 10% or more between the date of purchase and the date of sale of the principal residence.

(3) (Sale price lower than adjusted purchase price) An officer or non-commissioned member who is moved at public expense other than locally and sells a principal residence shall be reimbursed 90% of the difference between the sale price and the adjusted purchase price, when the sale price is lower than the adjusted purchase price.

(4) (Sale price lower than current market value) Despite paragraph (3), when the sale price is also lower than the current market value, the Chief of the Defence Staff may limit reimbursement to 90% of the difference between the current market value and the adjusted purchase price.

(5) (Appraisal) For the purpose of this instruction, the current market value and the value of eligible home improvements shall be determined on the basis of appraisals by licensed property appraisers appointed by the Chief of the Defence Staff.

(6) (Under financial hardship) Despite paragraphs (2), (3) and (4), the Chief of the Defence Staff may approve reimbursement to an officer or non-commissioned member in any case that does not meet the criteria of this instruction when the Chief of the Defence Staff considers that the member would suffer undue financial hardship.

	Section 9 - CANADIAN FORCES INTEGRATED RELOCATION PROGRAM
	209.971 - CANADIAN FORCES INTEGRATED RELOCATION PROGRAM (CFIRP)

(1) (Definitions) The definitions in this instruction apply in this section.

"dependant" has the same meaning as in paragraph (3) of CBI 209.80 (Application and Definitions). (personne à charge)

	"CFIRP PD" means the policy document for the CanadianForces Integrated Relocation Program. (MP PRIFC)
	"member" means an officer or non-commissioned member of the Regular Force or the Reserve Force on Class "B" or "C" Reserve Service. (militaire)

"place of duty" has the same meaning as in paragraph (3) of CBI 209.80. (lieu de service)

(2) (Entitlement) Subject to paragraphs (4) and (5), CBI 209.972 (Election to Reside Outside Canada or North America on Release) and CBI 209.973 (Exception - Release Outside Canada), the following members are entitled to relocation benefits under the CFIRP:

(a) a member who, on or after 1 April 1999, is posted to a new place of duty that is located at least 40 kilometres further from the member's place of residence than is the member's current place of duty, if the member moves at least 40 kilometres closer to the new place of duty and is not prohibited from moving their dependants, household goods and effects;

(b) a member of the Regular Force who, on or after 1 April 1999, is transferred to the Reserve Force under article 10.04 (Voluntary Transfer to Reserve Force) of the QR&O being eligible for release under one of the following items of the table to article 15.01 (Release of Officers and Non-commissioned members) of the QR&O or who is released in Canada under one of those items:

(i) item 2 (Unsatisfactory Service),

(ii) item 3 (Medical),

(iii) item 4(a) (On Request - When Entitled to an Immediate Annuity),

(iv) item 4(b) (On Completion of a Fixed Period of Service),

(v) item 4(c) (On Request - Other Causes) in circumstances where the member is entitled to a pension under the Defence Services Pension Continuation Act or an annuity under the Canadian Forces Superannuation Act, or

(vi) item 5 (Service Completed);

(c) the dependants of a member who is deceased, officially reported as missing, a prisoner of war or interned or detained by a foreign power; and

(d) the dependants of a member who is declared to be mentally incapacitated.

(3) (Limitation) A member who enrols or re-enrols, or transfers from the Reserve Force to the Regular Force, and has not successfully completed the basic military occupation or trade training or its equivalent for the occupation or trade for which the member enrols, re-enrols or transfers is not entitled to relocation benefits under the CFIRP, unless the member is

(a) on their first posting after graduation from a military college;

(b) on their first posting after graduation from a civilian university for which the member's education was paid by the Canadian Forces; or

	(4) (Vested Right) A member who was posted to a place of duty outside Canada prior to 1 April 1999 and who was authorized to defer the sale of their principal residence at the former place of duty is entitled to the following benefits under the CFIRP, as applicable:
	(a) sale of home benefit under addenda 2 and 3 of CFIRP PD;
	(b) Real Estate Commission benefit under addenda 2 and 3 of CFIRP PD; and
	(c) incentive for not selling home benefit under addenda 2 and 3 of CFIRP PD.

(5) (Transfer to the Reserve Force or release) A member of the Regular Force who, before 1 April 1999, in the circumstances set out in subparagraph (2)(b), was transferred to the Reserve Force or released, but who has not exercised their right to move to an intended place of residence, is entitled to elect either

(a) the applicable benefits under section 7 (Personnel on Release) of chapter 209 of the QR&O as it read on 31 March 1999; or

(b) the benefits under subsection B (Release) of section 9 (Integrated Relocation Pilot Program) of chapter 209 of the QR&O as it read on 31 August 2001.

(6) (Changes to the Canadian Forces Integrated Relocation Program) The provisions of this CBI and the policy manual under the CFIRP may be amended from time to time to correspond with changes required or program modifications approved for the Public Service.

(effective date 01 April 2003)
Amendment 1

209.972 - ELECTION TO RESIDE OUTSIDE CANADA OR NORTH AMERICA

	(1) (Election to reside outside North America) Despite CBI 209.971 (Canadian Forces Integrated Relocation Program), a member who, on release, elects to reside outside North America is entitled to the applicable benefits under addendum 4 of the CFIRP PD as if the move is to the port of embarkation in Canada nearest to the member's intended place of residence.
	(2) (Election to reside outside Canada but within North America) A member who, on release, elects to reside outside Canada, but within North America, is entitled to the applicable benefits under addendum 4 of the CFIRP PD as if the move is to the border point in Canada nearest to the member's intended place of residence.

(3) (Time limit) The member is entitled to the benefits under this instruction only if they complete the move to their intended place of residence within three years after the date of release or transfer to the Reserve Force, except that any period of Class "B" or "C" Reserve Service of a member subsequent to release or transfer to the Reserve Force shall not be included in the computation of the three years.

(4) (Death of member) The dependants of a member who dies after having been released but before having exercised their right to move to the intended place of residence under this instruction are entitled to exercise the rights of the member but only within the time limit set out in paragraph (3).

(5) (Repayment) A member who proceeds on a house hunting trip but does not subsequently move to that location within one year after the date of the house hunting trip shall repay to the Crown all costs associated with the house hunting trip for which the member was reimbursed.

(effective date 01 April 2003)
Amendment 1

209.973 - EXCEPTION - RELEASE OUTSIDE CANADA

Despite CBI 209.971 (Canadian Forces Integrated Relocation Program), a member of the Regular Force who is released outside Canada under one of the items referred to in that instruction, has completed ten or more years of continuous service in the Regular Force and intends to reside outside Canada after their release is entitled to the applicable benefits under addendum 4 of the CFIRP PD, but not to exceed the costs that would have been borne by the public had the move been to the port of disembarkation or border point in Canada closest to the member's place of duty.

(effective date 01 April 2003)
Amendment 1

Section 10 - Miscellaneous

209.99 - ENTITLEMENT TO TRANSPORTATION BENEFITS ON REINSTATEMENT - REGULAR FORCE

Despite anything in the CBI, when the release or transfer of an officer or non-commissioned member is cancelled under article 15.50 (Reinstatement) of the QR&O, the transportation and travelling expenses paid on release or transfer are deemed to have been paid with due authority and the member is entitled to an adjustment, to such extent as may be approved by the Chief of the Defence Staff, between the benefits the member would have received under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) and any lesser benefits received under CBI 209.72 (Transportation and Travelling Entitlements on Release for Misconduct - Regular Force).

209.991 - TRANSPORTATION ENTITLEMENTS OF NON-COMMISSIONED MEMBERS WHO RE-ENGAGE WHILE ON TERMINAL LEAVE

(1) (Definition) In this instruction, "terminal leave" means rehabilitation leave and any annual leave or special leave combined therewith which is granted to a non-commissioned member immediately prior to the member's release.

(2) (Entitlement on re-engagement) A non-commissioned member who re-engages while on terminal leave is entitled only to what would have accrued to the member under this chapter in respect of any move from the last place of duty prior to the member proceeding on terminal leave to the new place of duty upon re-engagement.

(3) (Recovery of expenditures) Any expenditure of public funds incurred in moving the non-commissioned member and their dependants, furniture and effects to an intended place of residence on release shall be recovered from the member.

209.9911 - TRANSPORTATION OF DEPENDANTS - LIMITATION OF ENTITLEMENT

Subject to subparagraph (1)(i) of CBI 209.82 (Movement of Dependants), the commanding officer may authorize the movement at public expense of a dependent child from the place to which the dependent child was moved under subparagraph (1)(f) of CBI 209.82 to the place of duty to which the officer or non-commissioned member is moved, other than temporarily, on the member's return to Canada or the United States of America.

209.9912 - TRANSPORTATION OF DEPENDANTS AND SHIPMENT OF FURNITURE AND EFFECTS FOR OTHER THAN SERVICE REASONS

(1) (Entitlement of spouse or common-law partner) Subject to paragraph (3), the spouse or common-law partner of an officer or non-commissioned member who has accompanied the member to a place of duty outside Canada or to an isolated post and who ceases to reside with the member at that place of duty, because of a marital breakdown or the termination of the common-law partnership, may be granted transportation, using military transport to the maximum extent possible, from that place of duty to a place in Canada selected by the spouse or common-law partner.

(2) (Entitlement of child) When a child was, prior to the marital breakdown or the termination of the common-law partnership, a dependant as defined in subparagraph (d) or (e) of the definition "dependant" in paragraph (3) of CBI 209.80 (Application and Definitions) of an officer or non-commissioned member serving at a place of duty outside Canada or at an isolated post and if the custody of that child has been granted to the spouse or common-law partner referred to in paragraph (1) in accordance with the terms of a written separation agreement or order of a court or, if no such separation agreement or order of a court exists but such child is in fact in the custody of the spouse or common-law partner, the child shall be entitled to the same transportation as the spouse or common-law partner, provided that the child accompanies the spouse or common-law partner on the return journey to Canada or from the isolated post.

(3) (Military transport) When transportation by military transport for a spouse or common-law partner referred to in paragraph (1) and for any child or children accompanying the spouse or common-law partner in accordance with paragraph (2) is not practical, the officer commanding the command or such other officer as he or she may designate may authorize the use of commercial transportation for the spouse or common-law partner and child or children at public expense, by the most practical and economical means, from the place of duty of the officer or non-commissioned member outside Canada or the isolated post to the intended place of residence in Canada selected by the spouse or common-law partner.

(4) (Stored furniture and effects) Subject to paragraph (5), any furniture and effects which have been stored in Canada at public expense while the officer or non-commissioned member is serving at a place of duty outside Canada or isolated post and which belong to the spouse or common-law partner referred to in paragraph (1) or that have been declared, in accordance with the terms of a written separation agreement or order of a court, to be the property of the spouse or common-law partner or of the child or children accompanying the spouse or common-law partner in accordance with paragraph (2) may be, at the direction of the spouse or common-law partner

(a) maintained in storage in Canada at public expense for a period of not more than 60 days subsequent to the tour expiry date of the member; or

(b) removed from storage at public expense and delivered to the intended place of residence in Canada selected by the spouse or common-law partner, provided that only the costs that would be incurred for a move within the geographical boundaries of the place of storage, accepted by the moving industry as a local move, shall be paid from public funds.

(5) (Exceptional circumstances) In exceptional circumstances the Minister may, if the Minister considers it would be equitable and consistent with the purpose of section 8 (Removal Expenses), authorize the move of furniture and effects at public expense from the place where they are stored to a place in Canada selected by the Minister as being more appropriate.

(6) (Reimbursement of costs) Reimbursement of the costs of interim lodgings, meals and incidental expenses, if required, may be approved on behalf of a spouse or common-law partner referred to in paragraph (1) and any child or children accompanying such spouse or common-law partner in accordance with paragraph (2) for a period not exceeding seven days, at the intended place of residence in Canada selected by the spouse or common-law partner, by the commanding officer of the Canadian Forces Base closest to that intended place of residence.

(7) (Unaccompanied personal baggage) When a spouse or common-law partner referred to in paragraph (1) and any child or children accompanying the spouse or common-law partner in accordance with paragraph (2) are authorized transportation to a place in Canada selected by the spouse or common-law partner, unaccompanied personal baggage may be shipped to that place in Canada at the direction of the commanding officer under CBI 209.9952 (Shipment of Unaccompanied Personal Baggage - Officers and Non-commissioned Members on Other Than Temporary Duty and Dependants) and the weight of that shipment shall be counted against the normal weight entitlement under CBI 209.9952 upon repatriation of the member as if it were an accompanied move.

(8) (Limitation) Subject to this instruction, no other relocation benefits in this chapter accrue to or on behalf of a spouse or common-law partner referred to in paragraph (1) or any child or children accompanying that spouse or common-law partner in accordance with paragraph (2).

209.9913 - REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF SERVING OR RETIRED OFFICERS AND NON-COMMISSIONED MEMBERS AND GUESTS ATTENDING INVESTITURES

(1) (Person accompanying member) Subject to paragraph (2), where a serving or retired officer or non-commissioned member is required to attend an investiture and in the interest of protocol it is deemed necessary for the member to be accompanied by another person, the following shall apply:

(a) for an investiture to the Order of Military Merit, the appointee and one guest shall be entitled to transportation using military transport and reimbursement of accommodation, meal and incidental expenses at the daily rate established under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants); and

(b) for the presentation by the Governor General of a General Officer's Script to an officer recently promoted to the rank of brigadier-general, the spouse or common-law partner of the officer shall be entitled to transportation only, using military transport, but there is no entitlement for reimbursement of accommodation, meal and incidental expenses.

(2) (Commercial transportation) When transportation by military transport is not practicable, the Minister may authorize the use of commercial transportation at public expense by the most practical and economical means.

209.992 - TRANSPORTATION OF DEPENDANTS - MEDICAL CARE AND DENTAL TREATMENT

(1) (Entitlement to benefits) When, under article 34.25 (Provision of Medical Care at Isolated Units) or 35.11 (Dental Treatment of Dependants - Isolated Units) of the QR&O, an officer commanding a command or formation authorizes a dependant to travel to and from the nearest appropriate medical or dental facility

(a) the benefits under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) may be granted for the mode of transportation authorized for the journey from and to an isolated post including reimbursement for lodgings, meals and incidental expenses; or

(b) the benefits under CBI 209.83 may be granted for the mode of transportation authorized for the journey from and to an isolated unit that is not an isolated post but shall not include reimbursement for lodgings, meals or incidental expenses.

(2) (Delay in transportation) When, because of a delay in normal return transportation, a dependant is unavoidably delayed following treatment either at the treatment centre or at terminal points en route, where no other provision to pay such expenses exists, reimbursement may, with the approval of the officer commanding the command or formation, be made for lodgings and meal expenses at the rates described in CBI 209.83.

(3) (Necessary accompaniment) When the appropriate medical or dental authority deems it necessary for another person to accompany a dependant proceeding in accordance with paragraph (1), that other person shall, with the approval of the officer commanding the command or formation, be provided with the same benefits as the patient.

209.9922 - TRANSPORTATION OF A DECEASED DEPENDANT OR AN OFFICER OR NON-COMMISSIONED MEMBER WHOSE DEPENDANT HAS DIED OR A DEPENDANT OF A DECEASED OFFICER OR NON-COMMISSIONED MEMBER

(1) (Transportation of the body) When a dependant dies while accompanying an officer or non-commissioned member serving outside Canada and the remains are returned to Canada at the request of the next of kin, the actual cost of transportation of the body may be paid from public funds.

(2) (Return transportation for member) Subject to paragraph (4), an officer or non-commissioned member who is serving outside Canada and, as applicable, the spouse or common-law partner and dependent child, as defined in CBI 205.015 (Interpretation), accompanying such member, may be authorized return transportation at public expense from the place of duty to the place of burial in Canada for the purpose of attending the burial of a deceased dependant referred to in paragraph (1).

(3) (Death of member) Subject to paragraph (4), the spouse or common-law partner and dependent child, as defined in CBI 205.015, accompanying an officer or non-commissioned member who dies while serving outside Canada may be authorized return transportation at public expense from the place of duty to the place of burial in Canada for the purpose of attending the burial of the deceased member.

(4) (Method of transportation) Transportation shall be by military air or ground transport to the maximum extent possible. However, when transportation by military means is not practicable, commercial transportation by the most practical and economical mode may be authorized by an officer commanding a command.

209.993 - REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF NEXT OF KIN - OFFICER OR NON-COMMISSIONED MEMBER ILL OR INJURED ON TEMPORARY DUTY

When an officer or non-commissioned member who is on duty away from their base or other unit or element contracts an illness or suffers an injury that, in the opinion of the attending physician, warrants the presence of the next of kin or of a representative of the family, reimbursement of the expenses of the next of kin or family representative may be claimed in an amount not exceeding the cost of

(a) actual and reasonable transportation expenses from the normal place of residence to the place where the member is located and return;

(b) actual and reasonable accommodation expenses for the period during which that person necessarily remains at the place where the member is located; and

(c) that person's meals and personal expenses for the period described in subparagraph (b), at the daily rate described in CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants).

209.9931 - REIMBURSEMENT FOR TRANSPORTATION AND TRAVELLING EXPENSES OF THE NEXT OF KIN OF AN OFFICER OR NON-COMMISSIONED MEMBER HOSPITALIZED OR RECEIVING MEDICAL TREATMENT

(1) (Entitlement for next of kin) When an officer or non-commissioned member is hospitalized or is receiving medical treatment in a medical institution at the normal place of duty, or is moved for hospitalization or medical treatment to a medical institution away from that place of duty, and in the opinion of the senior medical officer on the advice of the attending physician the presence of the next of kin is warranted, reimbursement may be made for expenses of the next of kin in an amount not exceeding the cost of

(a) return transportation and travelling expenses by military air or ground transport as described in paragraph (1) of CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants), from the normal place of residence to the place where the member is hospitalized or receiving medical treatment;

(b) actual and reasonable accommodation expenses for the period during which the next of kin necessarily remains at the place where the member is hospitalized or receiving medical treatment; and

(c) meals and personal expenses for the period described in subparagraph (b), at the daily rate established under CBI 209.83.

(2) (Method of transportation) When the mode of transportation established in subparagraph (1)(a) is not practicable, the most practical mode of transportation and related travelling expenses may be authorized as established in paragraph (2), (3), (4) or (6) of CBI 209.83.

209.994 - TRANSPORTATION AND TRAVELLING EXPENSES - ACCESS TO FURNITURE AND EFFECTS IN LONG-TERM STORAGE

An officer or non-commissioned member is entitled to transportation under CBI 209.22 (Classes of Transportation and Accommodation), travelling expenses under CBI 209.30 (Travelling Expenses - Conditions and Entitlements) and incidental travelling expenses under section 4 (Incidental Travelling Expenses) as if the member was travelling on duty from the place where the member is serving to the place where their furniture and effects are stored and return, if the following circumstances exist:

(a) the member is posted from a place of duty to which the move of all or part of their furniture and effects was prohibited to another place of duty to which the move of all or part of their furniture and effects is prohibited; and

(b) the member requires access to their furniture and effects because

(i) there is a significant climatic change between the two places of duty,

(ii) the member is moving from furnished to unfurnished accommodation, or

(iii) in the circumstances, the Chief of the Defence Staff considers access is necessary.

209.9941 - SHIPMENT OF REPLACEMENT FURNITURE AND EFFECTS

(1) (Furniture and effects destroyed or damaged) Subject to paragraph (2), an officer or non-commissioned member whose furniture and effects have been wholly or partially destroyed or damaged by fire or other cause while in storage at public expense is, when the member would otherwise have become entitled to have their furniture and effects restored to them, entitled to the costs described in CBI 209.84 (Shipment of Furniture and Effects) in respect of the movement of newly-acquired replacement furniture and effects from the place where they were acquired within Canada or the United States of America, or if they were acquired outside Canada and the United States of America from the port of entry into Canada, to the place at which the member normally would have had their furniture and effects restored to them.

(2) (Cost of shipping) The cost of shipping furniture and effects acquired in the United States of America may be paid only from the border point of entry into Canada to the place at which the officer or non-commissioned member normally would have had their furniture and effects restored to them unless, when the member acquired them, the place of duty of the member was in the United States of America.

209.9942 - MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS - PERSONNEL REINSTATED - REGULAR FORCE

If the release or transfer of an officer or non-commissioned member is cancelled under article 15.50 (Reinstatement) of the QR&O,

(a) the amounts that were paid in respect of the movement of their dependants, furniture and effects on release or transfer are deemed to have been paid with due authority; and

(b) the member is entitled to receive the difference between what they would have received in respect of the movement of their dependants, furniture and effects under section 8 (Relocation Expenses) and any lesser amount received under CBI 209.845 (Movement of Dependants, Furniture and Effects - Personnel Released for Misconduct - Regular Force).

209.995 - EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS

(1) (Reimbursement for preparation of curriculum vitae) Subject to paragraph (2), where the dependants of an officer or non-commissioned member are moved under CBI 209.82 (Movement of Dependants) and the member's spouse or common-law partner was employed immediately prior to the move, the member is entitled to be reimbursed for the costs of having a curriculum vitae professionally prepared to assist the spouse or common-law partner in finding suitable employment.

(2) (Maximum amount) Reimbursement shall be for the actual and reasonable costs incurred for the preparation of the curriculum vitae not exceeding the maximum amount established in Treasury Board directives for a public service employee who is entitled to reimbursement in respect of costs associated with the preparation of a curriculum vitae for a spouse or common-law partner upon relocation.

209.9951 - TEMPORARY EVACUATION OF FAMILY HOUSING

(1) (Entitlement) Subject to paragraph (2) and to the approval of the Chief of the Defence Staff in each case, an officer or non-commissioned member is entitled to claim reimbursement for the actual and reasonable expenses incurred for lodgings or meals or both in respect of each day during which it is necessary to obtain them at the member's own expense for

(a) the member's dependants when they are required to vacate family housing because of infestation, disruption of essential services, emergency repairs or for any other reason not attributable to the negligence of the occupants; and

(b) the member in respect of any period during which the member accompanies them.

(2) (Claims) Claims under this instruction shall

(a) in respect of lodgings, if applicable, be supported by receipts; and

(b) in respect of meals, not be in excess of the rates for meals established under CBI 209.86 (Interim Lodgings and Meal Expenses - Accompanied Member or Dependants Travelling Alone) for the officer or non-commissioned member and each of the member's dependants.

209.9952 - SHIPMENT OF UNACCOMPANIED PERSONAL BAGGAGE - OFFICERS AND NON-COMMISSIONED MEMBERS ON OTHER THAN TEMPORARY DUTY AND DEPENDANTS

(1) (Entitlement) Subject to this instruction, if an officer or non-commissioned member is moved to a new place of duty on posting or an intended place of residence under CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants) or if a member is authorized to move their dependants at public expense, the member is entitled to ship their unaccompanied personal baggage at the most economical rate.

(2) (Weight of baggage) The weight of baggage that may be shipped by an officer or non-commissioned member under paragraph (1) shall not exceed

(a) for a move from a place within Canada or the continental United States of America to a place within Canada or the continental United States of America, if furniture and effects are not moved at public expense,

(i) for the member - 204 kilograms if an officer or 159 kilograms if a non-commissioned member,

(ii) for the first dependant - 227 kilograms, and

(iii) for each additional dependant - 136 kilograms;

(b) for a move from a place within Canada or the continental United States of America to a place within Canada or the continental United States of America, if furniture and effects are moved at public expense,

(i) for the member - 204 kilograms if an officer or 159 kilograms if a non-commissioned member, and

(ii) for dependants - 227 kilograms or one-half of the total weight of the baggage that the dependants would have been entitled to ship at public expense under sub-subparagraphs (2)(a)(ii) and (iii) as if the furniture and effects had not been moved at public expense, whichever is greater;

(c) for a move from a place within Canada or the continental United States of America to a place outside Canada or the continental United States of America, if furniture and effects are not moved at public expense,

(i) for the member - 703 kilograms,

(ii) for the first dependant - 454 kilograms, and

(iii) for each additional dependant - 352 kilograms;

(d) for a move from a place outside Canada or the continental United States of America to a place within Canada or the continental United States of America, if furniture and effects are not moved at public expense,

(i) for the member - 703 kilograms less the weight of baggage, if any, shipped by that member under sub-subparagraph (2)(c)(i) when the member was moved to that place outside Canada or the continental United States of America,

(ii) for the first dependant - 454 kilograms less the weight of baggage, if any, shipped by that dependant under sub-subparagraph (2)(c)(ii) when that dependant was moved to that place outside Canada or the continental United States of America, and

(iii) for each additional dependant - 352 kilograms less the weight of baggage, if any, shipped by that dependant under sub-subparagraph (2)(c)(iii) when that dependant was moved to that place outside Canada or the continental United States of America; or

(e) for a move from one place of duty outside Canada or the continental United States of America to another place of duty outside Canada or the continental United States of America, if furniture and effects are not moved at public expense, the weight that may be approved by the Minister.

(3) (Supplemental weight allowance) An officer or non-commissioned member and their dependants are entitled to a supplemental weight allowance of 25% of the weight of the baggage shipped under subparagraph (2)(c) or (d), as the case may be, to cover the weight of packing and crating materials used.

(4) (Dependant acquired outside of Canada or continental United States of America) If an officer or non-commissioned member acquires a dependant while serving at a place of duty outside Canada or the continental United States of America, to which their furniture and effects had not been moved at public expense, they shall be deemed for the purpose of determining entitlement to shipment of baggage under this instruction to have acquired the dependant before proceeding to the place outside Canada or the continental United States of America.

(5) (Exceptional circumstances) The Minister may, in exceptional circumstances, authorize an increase in the maximum weight of baggage that may be shipped under this instruction.

(6) (Other reimbursement) When an entitlement exists for shipment of baggage under this instruction, reimbursement may also be made for storage, transfer and personal insurance charges necessarily incurred in connection with the shipment.

209.996 - LOCAL MOVE OF FURNITURE AND EFFECTS

An officer or non-commissioned member who is not being released and who moves furniture and effects at their place of duty as a result of being ordered into, out of or between family housing is entitled to have the public move the furniture and effects and to be reimbursed other actual and reasonable costs associated with the move.

209.9961 - LOCAL MOVE OF FURNITURE AND EFFECTS - FURNISHED FAMILY HOUSING

An officer or non-commissioned member, who is required to move their furniture and effects as the result of being ordered out of furnished family housing and whose costs incurred are less than $125, is entitled only to reimbursement of the actual and reasonable costs incurred by reason of the movement of their furniture and effects.

209.9962 - REIMBURSEMENT ON POSTPONEMENT OR CANCELLATION OF A POSTING

When, for service reasons, the posting of an officer or non-commissioned member is postponed or cancelled, the member shall, subject to the approval of the Chief of the Defence Staff, be reimbursed in whole or in part

(a) in accordance with this chapter as if the posting had not been postponed or cancelled;

(b) in respect of any amount the member has paid as a deposit or rent or in respect of any liability under a lease for accommodation the member was unable to occupy at the place to which the member was authorized to move prior to postponement or cancellation of the posting; and

(c) for the member's actual and reasonable expenses associated with the move of the member's dependants, furniture and effects at the member's place of duty as the result of postponement or cancellation of the posting.

209.9963 - REIMBURSEMENT OF ADDITIONAL LIVING EXPENSES - DEPENDANTS SEPARATED FROM AN OFFICER OR NON-COMMISSIONED MEMBER ON POSTING

(1) (Entitlement) If one or more dependants of an officer or non-commissioned member who is moved on posting remain at the former place of duty to complete an educational term, or for other justifiable reasons, the member is entitled to reimbursement of the additional living expenses incurred by the dependant or dependants as a result of the separation.

(2) (Monthly rate) The monthly rate of reimbursement under this instruction shall not exceed the monthly non-commercial accommodation allowance paid to a public service employee under the Treasury Board directive on relocation.

(3) (Daily rate) Reimbursement may be made on a daily basis, but the monthly rate shall not exceed the rate specified in paragraph (2).

(4) (Travelling expenses for the dependant) The travelling expenses for the dependant who rejoins the officer or non-commissioned member at the new place of duty shall be reimbursed in accordance with CBI 209.83 (Transportation and Travelling Expenses - Move of Officers and Non-commissioned Members on Posting or of Dependants).

209.997 - SEPARATION EXPENSE

(1) (Application) This instruction applies to an officer or non-commissioned member of the

(a) Regular Force; and

(b) Reserve Force on Class "C" Reserve Service.

(2) (Entitlement to separation expense) An officer or non-commissioned member is entitled to separation expense as compensation for additional expenses as a result of the separation from the member's dependants at the monthly rate that is determined under this instruction if

(a) the member is posted to a new place of duty as defined in paragraph (3) of CBI 209.80 (Application and Definitions);

(b) the member has a dependant as defined in paragraph (3) of CBI 209.80, who is normally resident with the member at the member's place of duty; and

(c) the dependant has not been moved to the member's new place of duty at public expense or, having been moved to the member's new place of duty at public expense, the dependant is subsequently moved under subparagraph (1)(e) or (f) of CBI 209.82 (Movement of Dependants).

(3) (Monthly rate) An officer or non-commissioned member who has been posted and is serving at a base or other unit or element where single quarters or rations or both are not available is entitled to separation expense at a monthly rate determined as follows:

(a) for lodgings,

(i) when obtained from commercial sources, an amount based on the actual and reasonable daily cost of the semi-permanent accommodation not exceeding 50% of the daily unaccompanied lodging rate under CBI 209.86 (Interim Lodgings and Meal Expenses - Accompanied Member or Dependants Travelling Alone) for commercial lodgings, or

(ii) when obtained from non-commercial sources, actual and reasonable costs not to exceed the amount charged for a single quarter, Type VI, rated very good as specified by the Minister under article 208.50 (Deductions for Provision of Single Quarters and Covered Residential Parking) of the QR&O;

(b) for meals and incidental expenses an amount equal to 35% of the daily composite allowance established under paragraph (4) of CBI 209.30 (Travelling Expenses - Conditions and Entitlements) for temporary duty; and

(4) (Monthly rate where quarters and rations available) An officer or non-commissioned member who has been posted and is serving at a base or other unit or element where single quarters and rations are available is entitled to separation expense at a monthly rate equal to 30 times the incidental expense allowance as defined in paragraph (1) of CBI 209.30 for non-commercial lodgings.

(5) (Approval) The base or wing commander of the gaining unit approves the first year of separation expense and the competent authority at National Defence Headquarters approves requests for extensions of separation expense beyond the first year for any of the following reasons:

(a) domestic disruption - uprooting the family outside the active posting season;

(b) educational disruption - moving dependant children during an academic year or a period of educational instruction;

(c) financial disruption - the requirement to break a lease, inability to sell or rent a home or disruption of employment of a spouse or common-law partner;

(d) medical or dental complications - interference with specialized medical or dental treatment for dependants;

(e) complications due to courses - the member is posted on a course;

(f) insufficient posting notice - less than 90 days notice of a posting; and

(g) approach of Compulsory Retirement Age (CRA) - the member is within two years of CRA.

(6) (Daily rate) The daily rate of separation expense shall be one-thirtieth of the monthly rate.