Section 2 - Transportation and Accommodation |
209.20 - ENTITLEMENT TO TRANSPORTATION AND ACCOMMODATION - DUTY TRAVEL |
(1) (Entitlement) Subject to paragraph (2), an
officer or non-commissioned member who is authorized to travel on duty
by commercial air, rail, bus or ship is entitled to transportation and
accommodation of the class authorized under CBI 209.22 (Classes of
Transportation and Accommodation).
|
(2) (Terms and conditions) The Chief of the Defence
Staff may determine the manner in which, and the terms and conditions
under which, transportation and accommodation authorized under paragraph
(1) shall be provided.
|
209.22 - CLASSES OF TRANSPORTATION AND ACCOMMODATION
|
(1) (Authorization) An officer or non-commissioned
member travelling on duty may be authorized transportation and accommodation
of the class described in this instruction.
|
(2) (Air transportation) Except for short journeys
where the use of other means of transportation is more economical or practical,
an officer or non-commissioned member may be authorized transportation
by commercial air, economy class.
|
(3) (Rail transportation) Where it is not practical
for an officer or non-commissioned member to travel by commercial air,
the member may be authorized transportation by rail and
|
(a) for a day journey of four hours or less,
Via I class accommodation in Canada and coach class accommodation outside
Canada;
|
(b) for any other journey, first class with
roomette or equivalent accommodation for overnight travel; and
|
(c) for group or large-scale movements, the
class of accommodation established by the Chief of the Defence Staff.
|
(4) (Sea transportation) An officer or non-commissioned
member may, with the approval of the Chief of the Defence Staff, be authorized
sea transportation including transportation by coastal or inland waterway
and, where this mode of transportation is authorized and overnight travel
is involved, appropriate accommodation as determined by the Chief of the
Defence Staff.
|
(5) (Superior class of accommodation) An officer
or non-commissioned member may be authorized a class of accommodation
superior to that described in this instruction when the Chief of the Defence
Staff considers that the extra cost is justified.
|
209.25 - USE OF PRIVATE MOTOR CAR, MOTORCYCLE OR
AIRPLANE FOR TEMPORARY DUTY TRAVEL |
(1) (Use of private motor car) When it is economical
and practical, a commanding officer may request an officer or non-commissioned
member to use a private motor car for temporary duty travel and the member
shall, subject to paragraph (4), be reimbursed
|
(a) for kilometrage, at the rates established
by the Treasury Board for a public service employee travelling in similar
circumstances;
|
(b) travelling expenses for the time necessarily
spent during the journey; and
|
(c) the costs necessarily incurred for road,
ferry, bridge and tunnel tolls, and parking charges.
|
(2) (Use of private airplane) When it is economical
and practical, an officer commanding a command or formation may request
an officer or non-commissioned member to use a private airplane for temporary
duty travel and the member shall be paid for kilometrage, calculated on
the basis of the direct road distance as if the member travelled by private
motor car, at the rate established by the Treasury Board for a public
service employee travelling in similar circumstances.
|
(3) (Reimbursement) When an officer or non-commissioned
member requests permission to use a private motor car, motorcycle or airplane
on temporary duty and the commanding officer considers that the use is
economical and practical, the member shall, subject to paragraph (4),
be reimbursed
|
(a) for kilometrage, calculated on the basis
of the direct road distance, at the rate established by the Treasury
Board for a public service employee travelling in similar circumstances;
|
(b) travelling expenses for the time necessarily
spent during the journey; and
|
(c) the costs necessarily incurred for road,
ferry, bridge and tunnel tolls, and parking charges.
|
(4) (Rate of reimbursement) An officer or non-commissioned
member who has been authorized to use a private motor car or private motorcycle
for temporary duty travel shall be paid the minimum daily rate established
by the Treasury Board for a public service employee travelling in similar
circumstances for each day the motor car or motorcycle is used, regardless
of the distance travelled.
|
(5) (Supplementary business insurance) On presentation
of proof of payment of a premium for supplementary business insurance,
when an officer or non-commissioned member is authorized to use a private
motor car in accordance with paragraph (1), the member shall be paid in
the manner established by the Treasury Board for a public service employee
travelling in similar circumstances until the supplementary business insurance
premium has been reimbursed. Reimbursement shall be related to the period
of premium coverage rather than the fiscal year and shall include any
necessary endorsement to permit the carrying of passengers on official
business. Once reimbursement has been made, the supplementary business
insurance shall not be cancelled before the expiry date of the policy
unless the commanding officer is first notified.
|
209.26 - TRAVEL LOYALTY PROGRAMS
|
(1) (Entitlement) An officer or non-commissioned member is entitled to collect and utilize travel points accumulated while on individual duty travel status. This specifically excludes group travel transactions or any government business transactions (i.e. aircraft fuel purchases or vehicle fuel purchases) conducted on behalf of Department of National Defence or the Canadian Forces where the expenses are not part of the member's personal travel expenses.
(2) (Conditions) To receive travel points, a member must join a loyalty, reward, bonus, or customer appreciation program as an individual. Points or rewards from the travel or service provider must be requested at the time of the travel transaction or in accordance with the program's rules. All costs associated with a program are the member's responsibility. Members shall use the most economical means by the most direct route possible when conducting duty travel. Travel arrangements shall not be made or altered for the express purpose of accumulating travel points.
(3) (Taxation) In accordance with employee fringe benefit entitlements in Canada Customs and Revenue Agency regulations, benefits earned in a travel loyalty program as a result of Government business travel, for which the individual was reimbursed by the government, are taxable when redeemed for personal use. Tax receipts will not be issued. It is the responsibility of the individual to report the taxable amount of the benefit on their annual tax return.
(effective 30 September 2002)
Amendment 1
|
209.27 - HIRE OF PRIVATE MOTOR CARS |
(1) (Hire of private motor car) A commanding officer
may, with the approval of an officer commanding a command or the Chief
of the Defence Staff, hire the private motor car of an officer or non-commissioned
member for use in tactical exercises or for other similar purposes and
the member is entitled to reimbursement for the use of the motor car as
follows:
|
(a) if up to three persons are carried - $8
a day;
|
(b) if four to six persons are carried - $10
a day; and
|
(c) if more than six persons are carried - $12
a day.
|
(2) (Car insurance) No private motor car may be
hired under paragraph (1) unless, for any period during which the motor
car is hired, the owner
|
(a) carries insurance against third party liability
in respect of
|
(i) legal liability for bodily injury or
death, and
|
(ii) legal liability for damage to the
property of others; and
|
(b) (i) is insured
against loss or damage to their motor car by collision, fire or theft,
or
|
(ii) undertakes in writing to waive any
claim against the Crown for any such loss or damage to their motor
car.
|
(3) (Compliance) The commanding officer shall
be satisfied, before a private motor car of an officer or non-commissioned
member is hired, that the conditions described in paragraph (2) are met.
|
209.28 - COMMUTING ASSISTANCE |
(1) (Definitions) The definitions in this paragraph
apply in this instruction.
|
"adequate public transportation" means public
transportation that is scheduled at appropriate times to permit employees
to work their allotted schedule and return home within a reasonable
time after work and that has the capacity to carry the work force. (transports
publics suffisants)
|
"suitable residential community" means the
community designated by the Minister where most of the employees at
a place of duty would be expected to reside. (centre domiciliaire
convenable)
|
"worksite" means the actual building or other
place to which an officer or non-commissioned member regularly reports
for duty. (lieu de travail)
|
(2) (Authorization) Commuting assistance may be
authorized by the Minister, in respect of
|
(a) a new worksite designated by the Minister
that is not served by adequate public transportation and is situated
more than 16 road kilometres from the nearest suitable residential community;
|
(b) an existing worksite for which commuting
assistance was, prior to the making of this instruction, authorized
for public service employees, that is not now served by adequate public
transportation and that is situated more than 16 road kilometres from
the nearest suitable residential community; or
|
(c) an existing worksite when that location
meets the established qualifications but was in existence prior to 1 January 1973,
is not now served by adequate public transportation and is situated
more than 16 road kilometres from the nearest suitable residential community.
|
(3) (Types of commuting assistance) Commuting
assistance may be in the form of a kilometrage allowance, assisted transportation
or free transportation as determined by the Chief of the Defence Staff,
but normally only one form of commuting assistance will be authorized
in respect of each designated worksite.
|
(4) (Method of commuting assistance) When commuting
assistance is authorized in respect of a worksite and the Chief of the
Defence Staff has determined the form of the commuting assistance, that
assistance shall be provided as follows:
|
(a) if assistance in the form of free transportation
is authorized, transportation shall be by publicly-owned or chartered
vehicle between the worksite and the nearest public transportation system;
|
(b) if assistance in the form of assisted transportation
is authorized, transportation shall be by publicly-owned or chartered
vehicle
|
(i) between the worksite and a suitable
residential community,
|
(ii) for any officer or non-commissioned
member serving at the worksite who enters or leaves the vehicle at
any point on its normal direct route between the worksite and a suitable
residential community, and
|
(iii) at the cost established by Treasury
Board for a public service employee for each one-way trip or the normal
fare on the public transportation system within the designated community,
whichever is greater; or
|
(c) if assistance in the form of a kilometrage
allowance is authorized, an officer or non-commissioned member serving
at the worksite is entitled, for each trip to or from the worksite that
is necessarily made by the member in daily travel to or from work, to
the kilometric rate under paragraph (3) of CBI 209.25 (Use of Private
Motor Car, Motorcycle or Airplane for Temporary Duty Travel), as
if the member had travelled by private motor car, for the direct road
distance in excess of 16 kilometres between the worksite and
|
(i) the member's residence, or
|
(ii) the centre of the suitable residential
community,
|
whichever is closer to the worksite.
|
Section 3 - Travelling Expenses |
209.30 - TRAVELLING EXPENSES - CONDITIONS AND ENTITLEMENTS |
(1) (Definitions) The definitions in this paragraph
apply in this instruction.
|
"daily composite allowance" means the total of the
incidental expense allowance and the daily meal allowances established
by the Treasury Board for a public service employee travelling in similar
circumstances. (indemnité globale journalière)
"incidental expense allowance" means the allowance
established by the Treasury Board for a public service employee travelling
in similar circumstances to cover the cost of personal expenses, including
gratuities, laundry, dry cleaning, other personal supplies and services,
local telephone calls and depreciation of luggage. (indemnité
de dépenses imprévues)
"quarters" means any lodgings made available to an
officer or non-commissioned member at public expense. (logement)
"rations" includes meals that are provided at public
expense. (vivres)
|
(2) (Entitlement to travelling expenses) If an
officer or non-commissioned member is on duty away from their base or
other unit or element for a period of 24 hours or more, the member is
entitled, if the member
|
(a) is not provided with quarters and rations,
to the actual and reasonable expenses incurred for lodgings and the
appropriate daily composite allowance;
|
(b) is not provided with quarters, but is provided
with rations, to the actual and reasonable expenses incurred for lodgings
and the appropriate incidental expense allowance; or
|
(c) is provided with quarters, but not with
rations, to the appropriate daily composite allowance.
|
(3) (Limit) The daily composite allowance is payable
to an officer or non-commissioned member only for full calendar days of
duty travel.
|
(4) (Limit and exceptional circumstances) If an
officer or non-commissioned member is on duty travel in one location for
a period in excess of 60 days, the member shall be paid the reduced daily
composite allowance established by the Treasury Board for a public service
employee travelling in similar circumstances; however, the commanding
officer may, in exceptional circumstances, authorize payment of the full
daily composite allowance in respect of the first seven days of that period.
|
(5) (Travel exceeds one full calendar day) If
the period of duty travel exceeds one full calendar day, an officer or
non-commissioned member shall be paid the following, for each day in respect
of which the member is not entitled to the daily composite allowance:
|
(a) the incidental expense allowance; and
|
(b) the appropriate meal allowances established
by the Treasury Board for a public service employee travelling in similar
circumstances.
|
(6) (Period of travel less than 24 hours, or more
than 24 hours but less than one full calendar day) If the period of
duty travel is less than 24 hours, or more than 24 hours but less than
one full calendar day, an officer or non-commissioned member shall be
paid
|
(a) the appropriate meal allowances established
by the Treasury Board for a public service employee travelling in similar
circumstances;
|
(b) if sleeping accommodation is required, the
actual and reasonable expenses for lodgings; and
|
(c) the incidental expense allowance for each
day during a part of which the member was on duty travel.
|
(7) (Net period of 24 hours or more) When an officer
or non-commissioned member who is on duty away from their base or other
unit or element for a net period of 24 hours or more is provided with
quarters and is supplied with rations at the place of temporary duty,
the member is entitled to the incidental expense allowance, except if
the member
|
(a) is undergoing training, drill or a course
of instruction at a camp temporarily established for that purpose;
|
(b) is receiving Field Operations Allowance
under CBI 205.39; or
|
(c) is hospitalized.
|
(8) (Deduction) If a meal isprovided at public
expense during a period of duty travel, a deduction in respect of that
meal shall be made from the daily composite allowance at the rate established
by the Treasury Board for a public service employee travelling in similar
circumstances.
|
(9) (Non-commercial lodgings) When an officer
or non-commissioned member on duty travel cannot be provided with quarters
and occupies non-commercial lodgings, the member shall be reimbursed at
the rate established by the Treasury Board for a public service employee
travelling in similar circumstances.
|
(10) (Payment of a special allowance) In order
to maintain comparability of benefits with other officers and non-commissioned
members, the Minister may authorize the payment of a special allowance
to a member who is on duty travel; however, the travelling expenses paid
to a member in respect of a given day shall not exceed the daily composite
allowance.
|
209.31 - REIMBURSEMENT FOR WEEKEND TRAVEL WHILE
ON TEMPORARY DUTY |
(1) (Entitlement) Subject to paragraph (3), if
authorized by their commanding officer to travel on a weekend, an officer
or non-commissioned member who is on temporary duty in Canada away from
their base or other unit or element in Canada is entitled to be reimbursed
for travelling expenses to and from their normal place of duty or the
place where their dependants are residing, except if any of the following
circumstances exist:
|
(a) the member is on temporary duty for the
purpose of attending a course of training or instruction; or
|
(b) after completion of the travel, there are
fewer than three days of actual duty remaining at the temporary duty
location.
|
(2) (Reimbursement when performing tasks outside of
normal duties) If authorized by their commanding officer to travel
on a weekend, an officer or non-commissioned member who is on temporary
duty in Canada away from their base or other unit or element in Canada
for the purpose of performing tasks that are outside of their normal duties
is entitled to be reimbursed once during each 30-day period of absence
for travelling expenses to and from their normal place of duty or the
place where their dependants are residing, if the following circumstances
exist:
|
(a) before beginning the travel, the member
has served at least eight days of actual duty at the temporary duty
location;
|
(b) after completion of the travel, there are
at least eight days of actual duty remaining at the temporary duty location;
and
|
(c) the member is a member of
|
(i) the Regular Force,
|
(ii) the Reserve Force on Class "C"
Reserve Service, or
|
(iii) the Reserve Force on Class "B"
Reserve Service who, while on callout, is required to remain on callout
and to perform tasks that are outside of their normal duties.
|
(3) (Rate of reimbursement) The officer or non-commissioned
member shall be reimbursed the expenses set out in CBI 209.30 (Travelling
expenses - Conditions and entitlements) and paragraph (3) of CBI 209.25
(Use of private motor car, motorcycle or airplane for temporary duty
travel), except that a member who is performing only tasks that are
part of their normal duties shall not be reimbursed an amount that exceeds
the cost of maintaining the member at the temporary duty location over
the weekend.
|
209.32 - SHIPMENT OF EXCESS BAGGAGE |
(1) (Definition) In this instruction, "military
baggage" means all items of clothing and equipment issued by the
Canadian Forces to an officer or non-commissioned member.
|
(2) (Eligibility) Subject to paragraphs (3), (4),
(5) and (6), an officer or non-commissioned member travelling on duty
is entitled, at public expense, to shipment of the member's excess military
baggage at whichever of the following rates apply:
|
(a) express,
|
(b) non-carload shipment, or
|
(c) excess baggage.
|
(3) (Maximum weight) The weight of excess military
baggage that may be shipped under paragraph (2) may not exceed the difference
between the weight of baggage conveyed free by the transportation company
and
|
(a) for an officer, 227 kilograms; or
|
(b) for a non-commissioned member, 91 kilograms.
|
(4) (Military baggage - travel by air) When an
officer or non-commissioned member is authorized to travel by air, the
amount of military baggage that may accompany the member by air is as
established by the Chief of the Defence Staff, not exceeding the entitlement
established in paragraph (3).
|
(5) (Entitlement to additional military baggage)
Entitlement is for only the amount of additional military baggage that
the commanding officer has certified as being necessary for the performance
of the duty for which the officer or non-commissioned member is travelling.
|
(6) (Exceptional circumstances) The Minister may,
in exceptional circumstances, increase the maximum amount of excess military
baggage that may be shipped under this instruction.
|
(7) (Temporary storage charges) When payment has
been authorized under this instruction, reimbursement may also be made
for charges for temporary storage necessarily incurred in connection with
the shipment.
|
209.335 - FAMILY CARE ASSISTANCE |
|
(1) (Application) This instruction applies to an officer or non-commissioned member of the Regular Force or of the Reserve Force on Class “B” or “C” Reserve Service, who has a dependant who is
(a) less than 18 years of age; or
(b) 18 years of age or older but requires assistance due to a physical or mental disability and is not in receipt of a pension.
|
|
(2) (Definitions) The definitions in this paragraph
apply in this instruction.
"commercial care" means childcare or attendant
care services provided by
(a) a person who provides childcare or attendant
care services as a regular source of income and does not ordinarily
reside with the member; or
(b) a commercial enterprise that is in the
business of providing childcare or attendant care services.
(soins commerciaux)
|
|
“daily amount for childcare” means the daily reimbursable amount for child care expenses within the daily levels established from time to time in the Treasury Board Travel Directive. (niveau quotidien de garde d’enfant)
|
|
"dependant" has the same meaning as in CBI
209.80 (Application and Definitions). (personne à charge)
"family home" means the place where the member
and their dependants ordinarily reside. (foyer familial)
"member" means an officer or non-commissioned
member. (militaire)
"place of duty" has the same meaning as in
CBI 209.80. (lieu de service)
"service couple" means two members who are
married or living in a common-law partnership. (couple militaire)
|
(3) (Entitlement - absent from place of duty)
Subject to paragraph (6), a member who, for service reasons, is absent
from their place of duty for a period of 24 hours or more, is entitled
to be reimbursed for childcare or attendant care services in an amount
set out in paragraph (8), if the member
|
(a) does not have a spouse or common-law partner;
or
|
(b) has a spouse or common-law partner who is
a member but that spouse or common-law partner
|
(i) does not live at the member's place of duty for
service reasons, or
|
(ii) lives at the member's place of duty, but for
service reasons is absent from that place of duty during the same
period.
|
(4) (Entitlement - absent from family home) A
member who, while on military training or military exercise at their place
of duty, is absent from their family home for a period of 24 hours or
more is entitled to be reimbursed for childcare or attendant care services
in an amount set out in paragraph (8), if the member
|
(a) does not have a spouse or common-law partner;
or
|
(b) has a spouse or common-law partner who is
a member but that spouse or common-law partner
|
(i) does not live at the member's place
of duty for service reasons, or
|
(ii) lives at the member's place of duty,
but for service reasons is absent from that place of duty during the
same period.
|
(5) (Service couples) If both members of a service
couple who are serving at the same place of duty are absent from the family
home for a period of 24 hours or more while on military training or military
exercise at that place of duty, one of the members is entitled to be reimbursed
for childcare or attendant care services in an amount set out in paragraph
(8).
|
(6) (Service reasons) For the purposes of paragraphs
(3) to (5), a member who is absent from the family home or from their
place of duty in order to serve a punishment imposed by a service tribunal
is not considered to be absent for service reasons.
|
(7) (Limitation to entitlement) A member is not
entitled to be reimbursed for childcare or attendant care services if
a person who is 18 years of age or older is normally resident with the
member, unless that person
|
(a) suffers from a physical or mental disability
and is incapable of providing childcare or attendant care; or
|
(b) provides childcare or attendant care services
as a regular source of income.
|
|
(8) (Amount) A member referred to in paragraphs (3) to (5) is entitled to be reimbursed a maximum of the daily amount for childcare established by Treasury Board in respect of the difference between:
|
|
(a) the amount paid by the member for childcare
or attendant care services as a direct result of their being absent
from their family home or place of duty for a period of 24 hours or
more; and
|
(b) the amount normally paid by the member for
childcare or attendant care services.
|
|
(9) (Exception) Despite paragraph (8), a member who receives less than 48 hours notice of the requirement to be absent from the family home or their place of duty for a period of 24 hours or more, except for the purpose of military training, is entitled to be reimbursed a maximum of 14 days at the commercial rate as promulgated by the Treasury Board Directives. (See form DND 2269, Family Care Assistance, for further information). |
(10) (Taxation) Family Care Assistance is not a taxable employment benefit. |
|
(effective 5 June 2003) Amendment 1 |
|
209.35 - EXPENSES WHEN A SHIP IS TEMPORARILY EVACUATED
DUE TO DISRUPTIONS IN ESSENTIAL SERVICES |
(1) (Entitlement to reimbursement) When it becomes
necessary for a ship to be temporarily evacuated for the purpose of fumigation,
refit or repairs or for other reasons, an officer or non-commissioned
member serving on board the ship is entitled to be paid actual and reasonable
expenses up to the maximum rates and in the manner set out in CBI 209.30
(Travelling Expenses - Conditions and Entitlements).
|
(2) (Exceptional circumstances) An officer or
non-commissioned member whose dependants were last moved at public expense
to the area, or whose dependants were acquired in the area, where the
ship is evacuated and have never been moved at public expense, is not
entitled to payment of the expenses described in paragraph (1), unless
otherwise authorized, in exceptional circumstances, by the Minister.
|
Section 4 - Incidental Travelling Expenses |
209.42 - TAXI FARES |
An officer or non-commissioned member travelling on duty
is entitled to reimbursement for actual and reasonable expenses necessarily
incurred for taxis in the manner determined by the Chief of the Defence
Staff.
|
209.43 - MISCELLANEOUS INCIDENTAL EXPENSES |
If authorized to travel on duty, an officer or non-commissioned
member is entitled to be reimbursed for actual, reasonable and necessarily
incurred incidental expenses, under the conditions and at the rates established
by the Treasury Board for a public service employee travelling in similar
circumstances.
|
Section 5 - Transportation On Leave |
209.50 - TRANSPORTATION ON LEAVE |
(1) (Definitions) The definitions in this paragraph
apply in this instruction.
|
"home" means
|
(a) in respect of an officer or non-commissioned
member who is married or in a common-law partnership, or a member who
is single and has a dependent child as defined in CBI 205.015
(Interpretation)
|
(i) the place to which the member's spouse or common-law
partner or dependent child was last moved at public expense,
|
(ii) if the member's spouse or common-law partner
or dependent child is residing elsewhere than at the place to which
last moved at public expense, subject to paragraph (3), the place
where the member's spouse or common-law partner or dependent child
is residing, or
|
(iii) if the member's spouse or common-law partner
or dependent child has never been moved at public expense, the place
where the member's spouse or common-law partner or dependent child
is residing, or
|
(b) in respect of an officer or non-commissioned
member other than as described in subparagraph (a)
|
(i) the place where the member's parent is residing,
|
(ii) subject to the approval of an officer commanding
a command or formation, the place where the member's child, legal
ward or individual adopted legally or in fact who is officially recorded
as the member's next of kin is residing, or
|
(iii) if the member's parents are deceased, and subject
to the approval of an officer commanding a command or formation, the
place where the member's officially recorded next of kin is residing.
(domicile)
|
"parent" means, in respect of an officer
or non-commissioned member, the father or mother or the person or persons
who, prior to the member's enrolment, had undertaken the responsibilities
and fulfilled the duties of a father or mother. (parent)
|
(2) (Entitlement to reimbursement) Subject to
paragraph (4), CBI 209.51 (Compassionate Travel Assistance) and
CBI 209.52 (Transportation on Special Leave), an officer or non-commissioned
member proceeding to their home on leave with pay and allowances is, on
one occasion only in each leave year, for the portion of the journey actually
made in Canada or between Canadian points, entitled to actual expenses
for transportation not to exceed an amount calculated at the rate established
in subparagraph (3)(a) of CBI 209.25 (Use of Private Motor Car,
Motorcycle or Airplane for Temporary Duty Travel) for each kilometre
of the completed journey that is not travelled at public expense, in excess
of 800 kilometres.
|
(3) (Limit) When an officer or non-commissioned
member proceeds to their home as defined in sub-subparagraph (a)(ii)
of the definition "home", the cost borne by the public may not
exceed the cost that would have been incurred if the member had proceeded
to the place to which the member's spouse or common-law partner or dependent
child was last moved at public expense.
|
(4) (Calculation) Calculation of the kilometres
between the officer or non-commissioned member's place of duty and their
home shall be made using
|
(a) direct road distance in respect of that
portion of the journey served by road; and
|
(b) for any other portion of the journey, the
actual kilometres by the most direct route.
|
(effective 18 September 2003) Amendment 1
|
|
209.51 - COMPASSIONATE TRAVEL ASSISTANCE |
|
(1) (Application) This instruction applies to an officer or non-commissioned member to whom section 23 of the Military Foreign Service Instructions does not apply.
|
|
(2) (Definitions) The definitions in this paragraph
apply in this instruction.
|
|
“immediate family” means the spouse or common-law partner of an officer or non-commissioned member and any person who stands in one of the following relationships to the member or their spouse or common-law partner:
child, father or mother or their spouse or common-law partner, brother or sister or a person or step parent who has undertaken the responsibilities and fulfilled the duties of a father or mother to the member or their spouse or common-law partner. (proche parent)
“place of duty” has the same meaning as in CBI 209.80 (Application and Definitions). (lieu de service)
“serious illness or injury” means an illness or injury that is of such severity that the patient’s life is in immediate danger. (maladie ou blessure grave)
|
(3) (Entitlement to transportation at public expense) An officer or non-commissioned member who is granted compassionate leave under article 16.17 of the QR&O; due to the serious illness or death of an immediate family member is entitled to transportation at public expense for themselves and their current spouse or common-law partner, by the most economical and expeditious means possible, to and from the location in Canada where their presence is required. An officer or non-commissioned member who submits a claim for the serious illness or injury of an immediate family member shall provide a statement in writing from a qualified medical practitioner as to the nature of the illness/injury and the immediate danger to the life of that person at the time that the presence of the member or their spouse or common-law partner was required as a result of the serious illness or injury.
|
(4) (Exceptional non-life threatening circumstances) Under exceptional non-life threatening circumstances and on a case by case submission to DCBA, Compassionate Travel Assistance may be provided where it can be demonstrated that either the member’s or spouse’s presence is required to address a compassionate family situation, eg. Alzheimer’s disease or another non-life threatening disease which necessitates the transfer of a sole surviving parent from a residence to a higher level of care facility where there are no other family members to assist. A medical certificate would be required under this caveat.
|
(5) (Application for Reservists) This instruction applies to members of the Reserve Force only if they
(a) are serving on a period of Class “B” or “C” Reserve Service; and
(b) have been authorized to move their furniture and effects at public expense in respect of that period of service.
|
(6) (Travelling unaccompanied by the member) The spouse or common-law partner referred to in paragraph (3) may travel unaccompanied by the officer or non-commissioned member if, in the circumstances, the member would have been entitled to transportation at public expense.
|
(7) (Provision for single parent families) For single parent families, a child (under 18 years of age) may be substituted in lieu of a spouse as referred to in paragraph (3).
|
(8) (Place of duty outside Canada) An officer or non-commissioned member referred to in paragraph (3) who is serving at a place of duty outside Canada is entitled to transportation at public expense, by the most economical and expeditious means possible, to and from their home unit in Canada and thereafter to where their presence is required as a result of the serious illness or death of an immediate family member. Posted members shall refer to the Military Foreign Service Instructions.
|
(9) (Reimbursement) An officer or non-commissioned member who is entitled to transportation at public expense is entitled to be reimbursed for the following expenses for themselves and their spouse or common-law partner:
(a) Compassionate fares. If transportation Under paragraph (3) to (8) is by commercial carrier, compassionate fares must be used if they are available, and if they are the most economical means of transportation; and
(b) The actual and reasonable lodging expenses if incurred as a result of a required overnight stopover; or
(c) Travel by private motor car or motorcycle at the low rate in accordance with CBI 209.25 (Use of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel), as if the member had requested to travel by private motor car or motorcycle.
|
(10) (Overnight Stopover – travel by private motor car or motorcycle) A member who is entitled to transportation at public expense is entitled to be reimbursed for a required overnight stopover for themselves and their spouse or common-law partner (child for single parents), if the travel is by private motor car or motorcycle rather than by air because of a medical reason or other reasonable circumstances. The total cost of actual and reasonable expenses by private motor car or motorcycle under paragraph (9) shall not exceed the cost that would be incurred as a result of travel by air.
|
(11) (Travel outside Canada) An officer or non-commissioned member referred to in paragraphs (3) whose presence is required at a location outside Canada is entitled, for themselves and their spouse or common-law partner, to be reimbursed the equivalent transportation expense incurred by the most economical and expeditious means possible to and from the border point of departure in Canada closest to the location outside Canada.
|
(12) (Limits on reimbursement) An officer or non-commissioned member is entitled to a maximum of two reimbursements under this instruction in respect of the same immediate family member and the same health related situation. Requests for claims over the limit will be considered in exceptional compassionate situations by DCBA.
|
(13) (Transition) No claim submitted by an officer or non-commissioned member for any Compassionate Travel Assistance prior to the effective date of this amendment shall be counted against the two-claim limit under paragraph (12).
|
(14) (Reimbursement for Medical Certificate) Members may claim actual and reasonable expenses, supported by receipts, up to $50 per claim for required medical certificates.
|
(15) (Increase) Compassionate Travel Assistance is a taxable benefit. As such, the reimbursement paid to an officer or non-commissioned member shall be increased by 20 percent as a means of protecting the value to the member of the benefit. Notwithstanding, this provision will be eliminated should the Canada Customs and Revenue Agency rule that the benefit is non-taxable.
|
|
(effective 29 May 2003) Amendment 2 |
|
209.52 - TRANSPORTATION ON SPECIAL LEAVE |
(1) (Definitions) The definitions in this paragraph apply in this instruction.
“home” has the same meaning as in CBI 209.50 (Transportation on Leave). (domicile)
“operational theatre” means an area or location so designated by the Minister. (théâtre opérationnel)
|
(2) (Entitlement to expenses) An officer or non-commissioned member proceeding to their home on special leave granted under article 16.20
(Special Leave) of the QR&O is entitled to
(a) prior to embarkation for service with a unit detailed for duty outside Canada and the continental United States of America and as designated from time to time by the Minister, the payment established in CBI 209.50, provided the member has not received that payment within three months of the commencement of the period of special leave; and
|
(b) after disembarkation from service with a unit as described in the Canadian Forces Temporary Duty Travel Instruction, transportation, accommodation and meals at public expense for that portion of the journey actually made in Canada or between Canadian points by the most direct route to the member’s home and return to the member’s place of duty.
|
(3) (Calculation of entitlement) The provision of transportation, accommodation and meals under subparagraphs (2)(b), or reimbursement of the cost thereof when paid by the officer or non-commissioned member shall be made under this instruction as though the member were travelling on duty, excluding incidental expenses. If the member is authorized to use a private motor vehicle or airplane, they shall be reimbursed up to the equivalent of the most cost effective means of transportation, normally airfare plus taxis, as determined by the member’s commanding officer. Incidental expenses are not payable under any circumstances under this instruction.
|
|
(effective 1 October 2002) Amendment 2/03 |
|
209.53 - ASSISTED LEAVE TRANSPORTATION EXPENSE |
(1) (Entitlement) An officer or non-commissioned
member is entitled to be reimbursed once during each 12-month period for
transportation from the member's place of duty to the assisted leave centre,
if the following circumstances exist:
|
(a) the Chief of the Defence Staff has designated
an assisted leave centre for the member's place of duty; and
|
(b) the member is receiving a Foreign Service
Premium under the Military Foreign Service Regulations.
|
(2) (Rate of reimbursement) The officer or non-commissioned
member shall be reimbursed the lesser of
|
(a) the actual transportation expenses incurred,
and
|
(b) the return economy airfare between the member's
place of duty and the assisted leave centre.
|
(3) (Recovery of reimbursement) The expenses reimbursed
to the officer or non-commissioned member shall be recovered from the
pay and allowances of the member, if the following circumstances exist:
|
(a) the member does not complete the period
of service for which the expenses were reimbursed; and
|
(b) in the opinion of the Chief of Defence Staff,
the reason for non-completion was not beyond the control of the member.
|
209.54 - REIMBURSEMENT OF EXPENSES WHEN RECALLED
FROM OR ON CANCELLATION OF LEAVE |
(1) (Application) Subject to paragraph (2), an
officer or non-commissioned member who is recalled to duty from leave
in accordance with article 16.01
(Withholding of and Recall From Leave) of the QR&O or whose
approved leave has been cancelled for service reasons may be reimbursed
for
|
(a) transportation and travelling expenses in
accordance with CBI 209.83 (Transportation and Travelling Expenses
- Move of Officers and Non-commissioned Members on Posting or of Dependants)
for the member and, where applicable, their dependants to the place
of duty from the place from which the member was recalled and for the
return journey if the member resumes leave immediately after completion
of the duty for which the member was recalled; and
|
(b) additional expenses resulting either from
the cost of breaking contractual arrangements or cancellation fees that
were made specifically for the purpose of an approved leave period.
|
(2) (Submission of claims for reimbursement) Claims
for reimbursement under paragraph (1) shall be submitted in accordance
with orders and instructions issued by the Chief of the Defence Staff.
|
Section 6 - Entitlement at Time of Enrolment |
209.60 - DEFINITION |
In this section, "ordinary place of residence"
means the place at which a person ordinarily resides at the time of the
person's application for enrolment in or transfer to the Regular Force.
|
209.61 - APPLICANTS FOR ENROLMENT |
(1) (Definition) In this instruction, "applicant"
means
|
(a) a person who has applied for enrolment in
the Canadian Forces; or
|
(b) a member of the Reserve Force who is not
on Class "B" or "C" Reserve Service and who has
applied for transfer to the Regular Force.
|
(2) (Application) Subject to paragraph (6), an
applicant who has been instructed in accordance with orders or instructions
issued by the Chief of the Defence Staff to report for interview or to
travel between one place of interview and another, and also where the
applicant has so reported but is subsequently rejected for any reason,
is, in respect of the journey from and to the applicant's ordinary place
of residence or between places of interview, entitled to transportation
and travelling expenses (see CBI 209.01 - Definitions) at the rates
and under the conditions established in CBI 209.30 (Travelling Expenses
- Conditions and Entitlements).
|
(3) (Quarters and rations) An applicant to whom
paragraph (1) applies shall, for the period the applicant is required
to remain or attend at the place of interview, be provided with quarters
and rations in kind or, if quarters and rations are not available, the
applicant shall be paid
|
(a) if the applicant resides in the vicinity
of the place of interview, and is required to remain over a meal hour,
an amount equal to the applicant's actual expenses for one meal per
day not exceeding the amount described in CBI 209.30 for a lunch; or
|
(b) if the applicant resides elsewhere than
in the vicinity of the place of interview, travelling expenses as established
in CBI 209.30.
|
(4) (Return to place of residence) When the estimated
cost is less than that of maintaining the applicant under paragraph (3),
an applicant awaiting acceptance shall be returned to the applicant's
ordinary place of residence and paid the expenses described in paragraph
(2) for their journey.
|
(5) (Deferral of enrolment) When an applicant
who has reported to a recruiting centre has been found acceptable but
is required to return to the applicant's ordinary place of residence because
the applicant's enrolment has been deferred for a definite period, the
applicant shall, in respect of the journey, be entitled to the expenses
described in paragraph (2).
|
(6) (Applicant outside Canada) When the ordinary
place of residence of an applicant is outside Canada, and the applicant
has been instructed to report for interview to a place within Canada,
the applicant is not entitled, except when authorized by the Minister,
to reimbursement in respect of any portion of the journey that takes place
outside Canada.
|
(7) (Refusal of enrolment) When an applicant refuses
to be enrolled, the entitlement described in paragraph (3) ceases on the
date of the applicant's refusal and no transportation and travelling expenses
may be provided for the applicant's return journey.
|
209.63 - LEAVE WITHOUT PAY AND ALLOWANCES ON ENROLMENT
|
(1) (Entitlement) Subject to paragraph (2), when
an officer or non-commissioned member is, on enrolment, granted leave
without pay and allowances the member is entitled to the expenses described
in paragraph (2) of CBI 209.61 (Applicants for Enrolment)
|
(a) for the journey from the recruiting centre
to the member's ordinary place of residence; and
|
(b) if required to report at the expiration
of that leave to the recruiting centre at which the member was enrolled,
for the journey from the member's ordinary place of residence to that
recruiting centre.
|
(2) (Travel from place of residence to base or other
unit or element) Subject to paragraph (3), if an officer or non-commissioned
member who was granted leave without pay and allowances on enrolment is
required to report on the expiration of that leave to a base or other
unit or element other than the recruiting centre at which the member was
enrolled, the member is entitled to the transportation and travelling
expenses (see CBI 209.01 - Definitions) established for the member's
rank, for the journey from the member's ordinary place of residence to
that base or other unit or element.
|
(3) (Travel outside Canada) Except when authorized
by the Minister, an officer or non-commissioned member who has been enrolled
at a place within Canada and is granted leave without pay and allowances
on enrolment is not entitled to the expenses described in this instruction
for any portion of the journey that takes place outside Canada.
|
Section 7 - Relocation Benefits - Special Cases |
209.715 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS ON TERMINATION OF
CLASS "C" RESERVE SERVICE FOR MISCONDUCT - RESERVE FORCE |
(1) (Entitlement to expenses) An officer or non-commissioned
member of the Reserve Force on Class "C" Reserve Service whose
period of service is terminated by reason of misconduct may be provided
at public expense with transportation by the most economical means and
paid necessary meal expenses at the rates described in paragraph (5) of
CBI 209.30 (Travelling Expenses - Conditions and Entitlements)
for the journey to the place in Canada at which the member resided at
the time the Class "C" Reserve Service commenced.
|
(2) (Application for reimbursement) The entitlements
established in paragraph (1) shall be granted only when the officer or
non-commissioned member applies within 30 days from the termination of
the member's Class "C" Reserve Service, or the member's release
from incarceration, whichever is later.
|
209.72 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS
ON RELEASE FOR MISCONDUCT - REGULAR FORCE |
(1) (Entitlement to expenses) Subject to CBI 209.73
(Transportation and Travelling Entitlements on Release - Alien Members
- Regular Force), an officer or non-commissioned member of the Regular
Force who is released under Item 1 (Misconduct) of the table to
article 15.01
(Release of Officers and Non-commissioned Members) of the QR&O
may be provided at public expense with tickets covering transportation
at the least expensive rate by rail or ship and paid necessary meal expenses
at the rates described in paragraph (5) of CBI 209.30 (Travelling Expenses
- Conditions and Entitlements) for the journey to
|
(a) if enrolled in Canada, the place in Canada
that the member specified as the member's residence on enrolment in
the Regular Force;
|
(b) if enrolled outside Canada, the nearest
port of embarkation in Canada on the direct route to the country in
which the member was enrolled; or
|
(c) any place in Canada, when the cost of the
journey does not exceed the cost of the journey under subparagraph (a)
or (b).
|
(2) (Application for reimbursement) The entitlements
described in paragraph (1) shall be granted only when the officer or non-commissioned
member applies within 30 days of the member's release from the Regular
Force, or from incarceration, whichever is later.
|
209.73 - TRANSPORTATION AND TRAVELLING ENTITLEMENTS
ON RELEASE - ALIEN MEMBERS - REGULAR FORCE |
When an officer or non-commissioned member to whom paragraph
(4) of article 15.04
(Place of Release) of the QR&O applies is released, the member
may be granted the benefits described in
|
(a) CBI 209.83 (Transportation and Travelling
Expenses - Move of Officers and Non-commissioned Members on Posting
or of Dependants) for the move, and
|
(b) CBI 209.9952 (Shipment of Unaccompanied
Personal Baggage - Officers and Non-commissioned Members on Other Than
Temporary Duty and Dependants) in respect of the shipment of the
member's personal baggage,
|
as if the member were moving on posting to such place as the Minister
may determine.
|
Section 8 - Relocation Expenses |
209.80 - APPLICATION AND DEFINITIONS |
(1) (Application) This section applies to an officer
or non-commissioned member of the Regular Force or the Reserve Force on
Class "C" Reserve Service to whom section 9 (Integrated Relocation
Pilot Program) does not apply.
|
(2) (Service couple) When an officer or non-commissioned
member is married to or in a common-law partnership with a member
|
(a) if they are both moved on posting from and
to the same place of duty they shall be reimbursed under this section
as if the junior in rank, or if they are the same rank, as if one of
them was a dependant but not a member of the Canadian Forces; and
|
(b) in any other case, each shall be reimbursed
under this section, but one may not be reimbursed in respect of a dependant
claimed by the other.
|
(3) (Definitions) The definitions in this paragraph
apply in this section.
|
"commercial lodgings" means lodgings obtained
in a hotel, motel, tourist home, guest cottage or similar establishment
that caters to the general public at predetermined rates. (logement
commercial)
"dependant" means, in respect of an officer
or non-commissioned member
(a) the member's spouse or common-law
partner, who is normally resident with the member at the member's
place of duty or who, if living separately, is doing so for military
reasons;
(b) a relative by blood, marriage
or common-law partnership or adoption legally or in fact who is normally
resident with the member and for whom the member may claim a personal
exemption under the Income Tax Act;
(c) a housekeeper, if the member
is single and has a dependent child as defined in CBI 205.015
(Interpretation) for whom the member maintains a home in which
the member also normally resides;
(d) a child who is normally resident
with the member and for whom the member would have been eligible to
claim a personal exemption under the Income Tax Act if the
child were a relative by blood, marriage or common-law partnership
or adoption legally or in fact and for whom the member has accepted
full financial responsibility and has commenced adoption proceedings;
(e) a child or legal ward of the
spouse or common-law partner or the member, or of the spouse or common-law
partner and the member, or an individual adopted legally or in fact
by the spouse or common-law partner or the member, or by the spouse
or common-law partner and the member, who cannot be claimed as a personal
exemption by the member under the Income Tax Act but who is
single and in full-time attendance at school or university, if it
would be equitable and consistent with the purpose of this section
that such a person be a dependant; or
(f) a family member who is permanently
residing with the member, but who is precluded from qualifying as
a dependant under the Income Tax Act because the family member
receives a pension.
(personne à charge)
"family housing" has the same meaning as
prescribed in the Charges for Family Housing Regulations (Volume
IV of the QR&O, Appendix
4.1). (logements familiaux)
"in-transit storage" means the temporary
storage of furniture and effects either immediately prior or subsequent
to movement of the furniture and effects at public expense, including
a move on release. (entreposage temporaire)
"non-commercial lodgings" means lodgings
obtained other than as described in the definition "commercial
lodgings" and includes lodgings obtained in a travel trailer, camper,
tent or private home. (logement non commercial)
"place of duty" means the place at which
an officer or non-commissioned member usually performs their normal
military duties and includes any place in the surrounding geographical
area that is determined to be part thereof by the Chief of the Defence
Staff or such other officer as the Chief of the Defence Staff may designate.
(lieu de service)
"transportation", when used in relation to
furniture and effects, includes, where applicable and with respect to
any one move, in-transit storage for a period not exceeding 60 days
and, when approved by the Minister, a period not exceeding 120 days.
(transport)
|
209.801 - SPECIAL POWERS OF THE MINISTER - REIMBURSEMENT
OF RELOCATION EXPENSES |
(1) (Definition) In this instruction, "compensation"
means all expenses and all benefits, whether primarily of a financial
nature or not, described in this section.
|
(2) (Ministerial approval of relocation expenses)
The Minister may approve reimbursement of all or part of the expenses
reasonably incurred by an officer or non-commissioned member or their
dependants that are directly related to, or that arise directly out of,
the member's relocation and that are not specifically provided for in
this section, but only if such reimbursement would be equitable and consistent
with the purpose of this section.
|
209.82 - MOVEMENT OF DEPENDANTS |
(1) (Eligibility) Subject to paragraphs (3) and
(5), an officer or non-commissioned member is entitled to move their dependants
at public expense
|
(a) from one place of duty to another, when
the member is moved within Canada and the United States of America,
other than temporarily;
|
(b) from one place of duty to another, when
the member is moved from a place of duty within Canada and the United
States of America to a place of duty outside Canada and the United States
of America, if
|
(i) the move of the member is for an expected
period of six months or more, and
|
(ii) the member will remain at the new
place of duty for an expected period of six months or more after the
arrival of the member's dependants;
|
(c) from one place of duty to another, when
the member is moved from a place of duty outside Canada and the United
States of America to a place of duty within Canada or the United States
of America, if
|
(i) the dependants were moved at public
expense to a place of duty outside Canada and the United States of
America,
|
(ii) the member acquired the dependant
while serving outside Canada and the United States of America, or
|
(iii) it is the first such move of the
member and the member had the dependant at the time of the member's
enrolment outside Canada and the United States of America;
|
(d) from one place of duty to another, when
the member is moved, other than temporarily, from a place of duty outside
Canada and the United States of America to another place of duty outside
Canada and the United States of America;
|
(e) from one place to another, as if the move
were between two places of duty, when an emergency exists and, in the
opinion of the Minister, it is necessary to evacuate or move dependants;
|
(f) from the member's place of duty to a place
approved by the Chief of the Defence Staff, as if the move were to a
place of duty, when the dependants have been moved under subparagraph
(b) or (d) and, in the opinion of the Chief of the Defence
Staff, they should be moved before the member;
|
(g) subject to the approval of the Chief of
the Defence Staff in each case, from the place where the member ordinarily
resided on commencing Class "C" Reserve Service to the place
of duty where the member is first moved within Canada and the United
States of America, other than temporarily;
|
(h) from the member's place of duty to a place
approved by the Minister, as if the move were to a place of duty, when
the member is moved from either an isolated place in Canada as established
and determined by the Chief of the Defence Staff or from the United
States of America to a place where it is not desirable to move dependants,
and in the opinion of the Minister, it is necessary to move the dependants
from the place at which they are residing; or
|
(i) subject to the approval of the Minister
|
(i) from the place to which they were moved
under subparagraph (e), (f) or (h), or
|
(ii) from the place to which they were
moved in the circumstances described in subparagraph (e), (f)
or (h) and for which reimbursement was made under CBI 209.885
(Reimbursement When Dependants Move in Advance of the Officer or
Non-commissioned Member),
to the member's place of duty.
|
(2) (Entitlement to benefits) Subject to paragraph
(3) and, for an officer or non-commissioned member of the Reserve Force
on Class "C" Reserve Service, the approval of the Chief of the
Defence Staff in each case, when the member or their dependants are authorized
to move, they are entitled to the benefits under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants) for the journey from the last place of
duty to which the member was moved other than temporarily to the place
to which the member is or could be provided with those benefits.
|
(3) (Subsequent entitlement to move dependants)
When an officer or non-commissioned member is serving at a place of duty
to which the member's dependants have not been moved at public expense
and the member becomes entitled to move them in accordance with paragraph
(1) or (2), the member is, in lieu of the entitlement from their present
place of duty, entitled
|
(a) to the benefits under CBI 209.83 for the
move of the member's dependants to the new place of duty from the place
where they are residing, but the amount of those benefits may not exceed
the amount of the benefits to which the member would have been entitled
if the dependants had been moved by the most direct route to the new
place of duty from
|
(i) the last place to which they were moved
at public expense, or
|
(ii) the place of duty at which the member
was serving when the member acquired them, if they have never been
moved at public expense,
|
through any intermediate places of duty to which the
member was entitled to move them at public expense;
|
(b) if the member had dependants at the time
of enrolment and they have never been moved at public expense, to reimbursement
of the member's actual costs incurred since enrolment in moving the
member's dependants to the new place of duty, but the amount of reimbursement
may not exceed the amount of the benefits that would have been payable
under CBI 209.83 if the dependants had been moved from the member's
first place of duty to the new place of duty by the most direct route
through any intermediate places of duty to which the member was entitled
to move them at public expense; or
|
(c) to the benefits under CBI 209.83 for the
move of the member's dependants to the intended place of residence outside
Canada from the place where they are residing, but
|
(i) the amount of those benefits may not
exceed the amount of the benefits to which the member would have been
entitled if the dependants were moved to the intended place of residence
from
|
(A) the last place to which they were
moved at public expense, or
|
(B) the place of duty at which the member
was serving when the member acquired them, if they have never been
moved at public expense, and
|
(ii) prior payment shall be made by the
member of the cost of the hypothetical move of the dependants to the
member's intended place of residence from the port of embarkation
or the border point in Canada nearest to the member's intended place
of residence.
|
(4) (Prohibition of movement of dependants - medical
reason) If a medical examination conducted under article 34.22
(Medical Examination - Dependants) of the QR&O indicates that
it is undesirable for the dependants to proceed to the place of duty of
the officer or non-commissioned member, the officer commanding the command
may prohibit their movement at public expense.
|
(5) (Prohibition of movement of dependants - public
interest) When the Chief of the Defence Staff considers it in the
public interest, the Chief of the Defence Staff may prohibit the movement
of dependants at public expense but may subsequently authorize their movement
at public expense to the place of duty at which the officer or non-commissioned
member is then serving other than temporarily.
|
209.83 - TRANSPORTATION AND TRAVELLING EXPENSES
- MOVE OF OFFICERS AND NON-COMMISSIONED MEMBERS ON POSTING OR OF DEPENDANTS |
(1) (Entitlement) If an officer or non-commissioned
member is authorized to move on posting to a new place of duty or to move
their dependants under CBI 209.82 (Movement of Dependants), the
member is entitled to the benefits described in this instruction for the
mode of transportation that is authorized by the Chief of the Defence
Staff as being the most economical and practical in the circumstances.
|
(2) (Travel by private motor car, motorcycle, airplane
or boat) If the officer, non-commissioned member or dependant travels
by private motor car, motorcycle, airplane or boat, the member is entitled
to
|
(a) for accommodation,
|
(i) reimbursement of actual and reasonable
expenses incurred for commercial lodgings, or
|
(ii) the amount for non-commercial lodgings
established by the Treasury Board for public service employees travelling
in similiar circumstances;
|
(b) in respect of each person who travels,
|
(i) the appropriate meal allowances established
by the Treasury Board for public service employees travelling in similiar
circumstances, and
|
(ii) the incidental expense allowance established
by the Treasury Board for public service employees travelling in similiar
circumstances; and
|
(c) if the member certifies that
they or one of their dependants operated the motor car, motorcycle, airplane
or boat,
|
(i) for travel by motor car, motorcycle
or airplane, the expenses set out in paragraph (3) of CBI 209.25 (Use
of Private Motor Car, Motorcycle or Airplane for Temporary Duty Travel),
or
|
(ii) for travel by boat, to the expenses
set out in paragraph (3) of CBI 209.25, as if they had travelled by
motor car.
|
(3) (Travel by commercial air) If the officer,
non-commissioned member or dependant travels by commercial air, the member
is entitled to
|
(a) reimbursement of actual and reasonable expenses
necessarily incurred for local ground transportation; and
|
(b) in respect of each person who travels,
|
(i) economy air fare,
|
(ii) reimbursement of actual and reasonable
expenses incurred for meals necessarily purchased aboard the aircraft,
and
|
(iii) the incidental expense allowance
established by the Treasury Board for public service employees travelling
in similiar circumstances.
|
(4) (Travel by rail) If the officer, non-commissioned
member or dependant travels by rail, the member is entitled to
|
(a) reimbursement of actual and reasonable expenses
necessarily incurred for local ground transportation; and
|
(b) in respect of each person who travels,
|
(i) train fare as follows:
|
(A) coach class for a journey
of less than four hours,
|
(B) a parlour car seat for a
day journey of more than four hours, or
|
(C) a roomette for an overnight
journey,
|
(ii) reimbursement of actual and reasonable
expenses incurred for meals necessarily purchased aboard the train,
and
|
(iii) the incidental expense allowance
established by the Treasury Board for a public service employee travelling
in similar circumstances.
|
(5) (Shipment of motor vehicle) If the officer
or non-commissioned member or a dependant
|
(a) travels by military air or commercial carrier
and ships a motor vehicle that is registered in the name of the member
or a dependant, or jointly, the member is entitled to be reimbursed
the actual and reasonable expenses incurred to ship that vehicle between
the two places of duty; or
|
(b) owns two motor vehicles that are registered
in the name of the member or a dependant, or jointly, and
|
(i) travels by both vehicles, the
member is entitled to be reimbursed the expenses set out in sub-subparagraph
(2)(c)(i) for each vehicle, or
|
(ii) travels by one vehicle and
ships the other vehicle, the member is entitled to be reimbursed the
expenses set out in sub-subparagraph (2)(c)(i) for the vehicle
that is driven and the actual and reasonable expenses incurred to ship
the other vehicle between the two places of duty.
|
(6) (Travel by bus) If the officer, non-commissioned
member or dependant travels by bus, the member is entitled to
|
(a) reimbursement of actual and reasonable expenses
necessarily incurred for local ground transportation; and
|
(b) in respect of each person who travels,
|
(i) bus fare,
|
(ii) the appropriate meal allowances established
by the Treasury Board for a public service employee travelling under
similar circumstances, and
|
(iii) the incidental expense allowance
established by the Treasury Board for a public service employee travelling
under similar circumstances.
|
(7) (Travel by military air or ground transport) If
the officer, non-commissioned member or dependant travels by military
air or ground transport, the member is entitled to
|
(a) reimbursement of actual and reasonable expenses
necessarily incurred for local ground transportation; and
|
(b) in respect of each person who travels,
|
(i) the appropriate meal allowances established
by the Treasury Board for a public service employee travelling in
similar circumstances, and
|
(ii) the incidental expense allowance
established by the Treasury Board for a public service employee travelling
in similar circumstances.
|
(8) (Travel by ship) If the officer, non-commissioned
member or dependant travels by inland, coastal or transoceanic ship, the
member is entitled to
|
(a) reimbursement of actual and reasonable expenses
necessarily incurred for local ground transportation; and
|
(b) in respect of each person who travels,
|
(i) the transportation and accommodation
expenses established by the Treasury Board for a public service employee
travelling in similar circumstances,
|
(ii) reimbursement of actual and
reasonable expenses necessarily incurred for meals during the journey,
and
|
(iii) the incidental expense allowance
established by the Treasury Board for a public service employee travelling
in similar circumstances.
|
(9) (Travel unavoidably interrupted) If the journey
of the officer or non-commissioned member or a dependant travelling under
this instruction is unavoidably interrupted, or includes a scheduled stopover,
the member is entitled to
|
(a) in respect of lodgings necessarily
obtained during the interruption or stopover,
|
(i) reimbursement of actual and reasonable
expenses incurred for commercial lodgings, or
|
(ii) the amount established for non-commercial
lodgings by the Treasury Board for a public service employee travelling
in similar circumstances; and
|
(b) in respect of each person who travels,
|
(i) the appropriate meal allowances established
by the Treasury Board for a public service employee travelling in
similar circumstances, and
|
(ii) the incidental expense allowance established
by the Treasury Board for a public service employee travelling in
similar circumstances.
|
(10) (Reimbursement of actual and reasonable expenses
necessarily incurred) In respect of expenses that are not described
in this instruction, the officer or non-commissioned member is entitled
to reimbursement of actual and reasonable expenses necessarily incurred
during the journey for transportation and accommodation.
|
209.831 - ADDITIONAL TRANSPORTATION ENTITLEMENTS
ON RESTRICTED POSTINGS - OFFICERS AND NON-COMMISSIONED MEMBERS |
An officer or non-commissioned member who is serving
at a place of duty to which the move of the member's dependants was not
authorized is, when the move of the member's dependants to that place
is authorized, entitled to
|
(a) travel to the place where the member's dependants
are residing and return to the member's place of duty; and
|
(b) the benefits under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants) in respect of that journey.
|
209.832 - HOUSE HUNTING TRIP |
(1) (Authorization) When an officer or non-commissioned
member is authorized to be moved at public expense on posting
|
(a) from a place of duty in Canada to another
place of duty in Canada,
|
(b) from a place of duty in the United States
of America to a place of duty in Canada, or
|
(c) subject to approval by the Chief of the
Defence Staff in each case, from a place of duty in Canada to a place
of duty outside Canada,
|
the member or the member's spouse or common-law partner,
or both, may be authorized a return trip to the new place of duty for
the purpose of seeking accommodation.
|
(2) (Authorization - posting from outside Canada or
United States of America) When an officer or non-commissioned member
is authorized to be moved at public expense on posting from a place of
duty outside Canada or the United States of America to a place of duty
in Canada, the member or the member's spouse or common-law partner may
be authorized a return trip to the new place of duty for the purpose of
seeking accommodation.
|
(3) (Reimbursement) An officer or non-commissioned
member who is authorized a return trip to the new place of duty under
paragraph (1) or (2) may be reimbursed the actual and reasonable costs
of transportation, accommodation, meals and incidental expenses.
|
(4) (Reimbursement for spouse or common-law partner)
Reimbursement of the actual and reasonable cost of transportation,
accommodation, meals and incidental expenses may be authorized on behalf
of the spouse or common-law partner of an officer or non-commissioned
member if the spouse or common-law partner accompanies the member under
paragraph (1) or if the spouse or common-law partner travels alone under
paragraph (1) or (2).
|
(5) (Limitation) Reimbursement of expenses under
this instruction shall not exceed the expenses authorized by the Treasury
Board for public service employees under like circumstances.
|
209.834 - STORAGE OF PRIVATE MOTOR VEHICLE AND
RELATED TRANSPORTATION AND TRAVELLING EXPENSES |
(1) (Authorization to store vehicle) An officer
or non-commissioned member, when posted to or from a place of duty to
which the shipment of a private motor vehicle is, or was, not authorized,
is entitled to
|
(a) store the vehicle at public expense at the
nearest place where appropriate storage facilities are available; and
|
(b) travel to the location of storage, where
such storage facilities are necessarily outside the place of duty, and
return and receive the benefits of CBI 209.30 (Travelling Expenses
- Conditions and Entitlements) in respect of that journey.
|
(2) (Retrieval of stored vehicle) On the subsequent
posting, the officer or non-commissioned member is entitled to the most
practical and economical of
|
(a) shipment of the private motor vehicle to
the new place of duty, under paragraph (5) of CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants); and
|
(b) travel to the storage facility and return,
if applicable, and receipt of the benefits under CBI 209.30 or CBI 209.83
in respect of that journey.
|
(3) (Preparation of stored vehicle) When it is
necessary to prepare the stored vehicle for road operation, the officer
or non-commissioned member may be authorized a one-day scheduled stopover
and, in this case, shall receive the benefits under CBI 209.30 or 209.83.
|
209.84 - SHIPMENT OF FURNITURE AND EFFECTS |
(1) (Interpretation) For the purpose of this instruction
|
(a) "carload" means the contents of
a standard 12.34-metre railway box car;
|
(b) when the charges in respect of shipping
furniture and effects are made by cubic capacity, 2.83 cubic metres
shall be considered to be the equivalent of 454 kilograms; and
|
(c) where the weight of furniture and effects
that may be moved or stored at public expense is fixed, it is inclusive
of the weight of packing materials.
|
(2) (Maximum allowable amounts) Subject to paragraph
(6), when the dependants of an officer or non-commissioned member are
moved under subparagraph (1)(a), sub-subparagraph (1)(c)(iii)
and paragraph (2) of CBI 209.82 (Movement of Dependants) or, if
the move is to a place in Canada or the continental United States of America,
subparagraph (1)(e), (f), (g), (h) or (i)
of CBI 209.82, the public bears the cost of packing, crating, cartage,
transportation to the new place, unpacking and uncrating of furniture
and effects not exceeding, except when the Minister in exceptional circumstances
approves a higher amount
|
(a) if moved by rail - one carload;
|
(b) if moved by water - 12,712 kilograms;
|
(c) if moved by road - 9,080 kilograms; or
|
(d) if moved by more than one mode of transportation
- for the whole of the journey, whichever is the greater of the quantities
described in subparagraphs (a), (b) and (c) for
the modes of transportation actually used.
|
Movement of furniture and effects on release, from a
place of duty in Canada to an intended place of residence outside Canada,
is subject to payment by the member of the cost of the hypothetical move
of the furniture and effects, including unpacking and uncrating outside
Canada, to the intended place of residence from the port of embarkation
or the border point in Canada nearest to the intended place of residence.
|
(3) (Storage of furniture and effects) When the
dependants of an officer or non-commissioned member are granted transportation
from a place of duty within Canada or the United States of America to
a place outside Canada and the United States of America or when the dependants
are granted transportation but the Chief of the Defence Staff considers
it not in the public interest to ship the furniture and effects of the
member to the member's new place of duty, the member is entitled, within
the maximum allowable under paragraph (2), to have the public bear the
cost of
|
(a) (i) packing,
crating, cartage and transportation of furniture and effects to the
nearest place where appropriate storage facilities are available,
|
(ii) storage of furniture and effects until
they can be restored to the member at the place of duty in Canada
or the United States of America at which the member is serving other
than temporarily, and
|
(iii) packing, crating, cartage, transportation,
unpacking and uncrating of furniture and effects when they are restored
to the member at the place of duty in Canada or the United States
of America at which the member is serving other than temporarily;
or
|
(b) if the member has not exercised the entitlements
under subparagraph (a), the packing, crating, cartage and transportation
to, and the unpacking and uncrating of the member's furniture and effects
at, the place of duty in Canada or the United States of America at which
the member is serving other than temporarily from
|
(i) the last place to which they were moved
at public expense, or
|
(ii) the place in Canada or the United
States of America where they are located, except that the cost may
not exceed the cost that would be incurred under sub-subparagraph
(i).
|
(4) (Member without dependants)
|
(a) When an officer or non-commissioned
member without dependants
|
(i) is moved, other than temporarily, from
one place of duty to another within Canada and the United States of
America,
|
(ii) is granted the benefits under CBI
209.83 (Transportation and Travelling Expenses - Move of Officers
and Non-commissioned Members on Posting or of Dependants), or
|
(iii) could be granted the benefits under
CBI 209.83 but for the fact that the member is required for service
reasons to remain at the place of duty,
|
the member is, subject to paragraph (6), entitled to
have the public bear the costs described in paragraph (2).
|
(b) For the purpose of this paragraph and subject
to the approval of the Chief of the Defence Staff, an officer or non-commissioned
member is deemed to be a member without dependants when the member is
moved but is not accompanied by a dependant because their dependant
is living apart from the member for other than service reasons.
|
(5) (Storage of furniture and effects - members without
dependants) An officer or non-commissioned member without dependants
is entitled to the costs described in paragraph (3) when
|
(a) under paragraph (4), the Chief of the Defence
Staff
|
(i) prohibits the movement of furniture
and effects, or
|
(ii) limits the weight of furniture and
effects that may be moved, in which case the combined weight that
is moved and stored at public expense shall not exceed in total the
weight limits under paragraph (2); or
|
(b) the member is moved, other than temporarily,
from a place of duty in Canada or the United States of America to a
place of duty outside Canada and the United States of America.
|
(6) (Reimbursement for move of furniture and effects)
When an officer or non-commissioned member is serving at a place of duty
to which the member's furniture and effects have not been moved at public
expense and the member becomes entitled to move them in accordance with
paragraph (2) or (4), the member is, in lieu of the entitlement from the
present place of duty, entitled to
|
(a) reimbursement of the member's actual costs
incurred in moving them to the new place of duty from the place where
they are located, but the amount of reimbursement may not exceed the
cost that would have been borne by the public under paragraph (2) or
(4) if the furniture and effects had been moved by the most direct route
to the new place of duty from
|
(i) the last place to which they were moved
at public expense, or
|
(ii) the place of duty at which the member
was serving when the member acquired them, if they have never been
moved at public expense,
|
through any intermediate places of duty to which the
member was entitled to move them at public expense;
|
(b) if the member had furniture and effects
upon enrolment and they have never been moved at public expense, reimbursement
of the member's actual costs incurred since enrolment in moving their
furniture and effects to the new place of duty, but the amount of reimbursement
may not exceed the cost that would have been borne by the public under
paragraph (2) or (4) if they had been moved by the most direct route
from the member's first place of duty through any intermediate places
of duty to which the member was entitled to move them at public expense;
or
|
(c) reimbursement of the member's actual costs
incurred in moving the furniture and effects to the intended place of
residence outside Canada from the place where they are located, but
|
(i) the amount of reimbursement may not
exceed the cost that would have been borne by the public if the furniture
and effects were moved from
|
(A) the last place to which they were
moved at public expense, or
|
(B) the place of duty at which the member
was serving when the member acquired them, if they have never been
moved at public expense, and
|
(ii) payment shall be made by the member
of the cost of the hypothetical move of the furniture and effects,
including unpacking and uncrating outside Canada, to the intended
place of residence from the port of embarkation or the border point
in Canada nearest to the intended place of residence.
|
(7) (Conditions for furnished accommodation)
|
(a) Subject to subparagraph (b), when
the shipment of furniture and effects is authorized in accordance with
this instruction and the officer or non-commissioned member is able
to obtain furnished but not unfurnished accommodation for the member
and the member's dependants at the new place of duty, the commanding
officer may authorize the member to receive
|
(i) the costs described in paragraph (2)
and the necessary cost of cartage and storage at the new place of
duty for a period not exceeding six months, or
|
(ii) the costs described in paragraph (3).
|
(b) Subject to subparagraph (c), storage
charges shall not be paid under this paragraph when, in respect of the
same period, the officer or non-commissioned member is in receipt of
Separation Expense under CBI 209.997 (Separation Expense) or
would be entitled to Separation Expense but for the fact that the member
is provided with rations, quarters or rations and quarters without charge,
unless the member is again moved to a place of duty
|
(i) to which the member's dependants, furniture
and effects cannot be moved at public expense, or
|
P(ii) at which the member is unable to find
appropriate accommodation for their dependants.
|
(c) Subparagraph (b) does not apply
|
(i) to an officer or non-commissioned member
who is ordered to occupy single quarters if the commanding officer
certifies that the dependants are residing in furnished accommodation
in the locality of the base or other unit or element of the member,
or
|
(ii) when the dependants of an officer
or non-commissioned member have been moved under subparagraph (1)(e)
of CBI 209.82.
|
(8) (Storage of furniture and effects - furnished
family housing) When an officer or non-commissioned member is posted
to a base or other unit or element at which furnished family housing is
provided, the officer commanding the command may authorize the storage
of all or part of the member's furniture and effects at public expense
at the nearest place at which adequate storage facilities are available.
|
(9) (Partial shipment of furniture and effects)
When it is desirable and in the public interest to authorize shipment
of only part of the furniture and effects that may be moved under paragraph
(2), storage of the remainder may be authorized at public expense at the
nearest place where adequate storage facilities are available, until it
can be restored to the officer or non-commissioned member at the place
of duty in Canada or the United States of America at which the member
is serving other than temporarily. The combined quantity of furniture
and effects that may be shipped and stored under this instruction shall
not exceed the amounts described in paragraph (2).
|
(10) (Limit) When shipment or storage is authorized
in accordance with this instruction, the commanding officer shall determine
the most economical suitable method, at the owner's risk, of shipment
or storage. Reimbursement shall not exceed the costs that would have been
incurred had the method determined by the commanding officer been employed.
|
(11) (Liability of the Crown) In no case shall
any liability be assumed on behalf of the Crown for accident or damage
in respect of shipment or storage in accordance with this instruction.
|
(12) (Shipment of furniture and effects - release
outside Canada) Despite anything in the CBI, an officer or non-commissioned
member who intends to reside outside Canada and is released at a place
of duty outside Canada is entitled to have the public bear the cost of
packing, crating, cartage and transportation of their furniture and effects
from the last place in Canada to which they were moved at public expense
to the intended place of residence, subject to payment by the member of
the cost of the hypothetical move of the furniture and effects to the
member's intended place of residence from the port of embarkation or the
border point in Canada nearest to the intended place of residence. Where
the furniture and effects of a member are located at the port of embarkation
in Canada nearest to the intended place of residence outside Canada the
public bears the cost of packing, crating, cartage and transportation
of the member's furniture and effects to shipboard only.
|
(13) (Authorization of partial shipment of furniture
and effects) Despite any other provisions in this instruction, when
it is desirable and in the public interest to authorize the shipment of
all or a part specified by the Minister of the furniture and effects of
an officer or non-commissioned member to a location determined by the
Minister in connection with
|
(a) the move of the dependants of a member under
subparagraph (1)(b) of CBI 209.82, or
|
(b) the move of a member without dependants
under subparagraph (5)(b),
|
the public shall bear the cost of packing, crating, cartage,
transportation to the new place of duty, unpacking and uncrating for that
part of the furniture and effects which are authorized for shipment, and
the benefits under subparagraph (3)(a) shall apply to the remainder
of the furniture and effects which are not moved.
|
(14) (New place of duty) When an officer or non-commissioned
member who was authorized the benefits of paragraph (13) is again moved
to a new place of duty, other than temporarily, the public shall, in addition
to the benefits established in subparagraph (3)(a), bear the cost
of packing, crating, cartage, transportation to the new place, unpacking
and uncrating of all of the furniture and effects at the determined location.
|
209.841 - MOVEMENT OF MOBILE HOMES |
(1) (Entitlement) Subject to paragraph (2), if
an officer or non-commissioned member is entitled under CBI 209.84 (Shipment
of Furniture and Effects) to move their furniture and effects, the
member is also entitled to be reimbursed the costs of moving a mobile
home that is owned by the member or their spouse or common-law partner,
or jointly, and is being used as a family home to
|
(a) their new place of duty, if in Canada or
the continental United States of America,
|
(b) the place in Canada to which the movement
of their furniture and effects is authorized under CBI 209.90 (Movement
of Dependants, Furniture and Effects to Other Than the Place of Duty
of the Officer or Non-commissioned Member), or
|
(c) their intended place of residence on release,
|
and the cost of moving the mobile home shall include
the actual cost of rented equipment required to remove the mobile home
from its pad, to position the mobile home so that the towing vehicle can
hook on and to place the mobile home on an existing pad at destination.
|
(2) (Limitation) If, in the opinion of the Minister,
it is desirable and in the public interest that the mobile home not be
moved and it is appropriate that the mobile home be stored, the Minister
may prohibit the movement and authorize the storage at the nearest place
where adequate storage facilities are available until the mobile home
can be restored to the officer or non-commissioned member at the place
of duty at which the member is serving other than temporarily in Canada
or the continental United States of America.
|
(3) (Limit lifted) If the Minister has prohibited
the movement of a mobile home under paragraph (2), the Minister shall
authorize the movement of the mobile home, when the officer or non-commissioned
member is next moved other than temporarily at public expense to a place
to which the move of a mobile home is not prohibited, from
|
(a) the place where the mobile home was last
moved at public expense, or
|
(b) the place in Canada or the continental United
States of America where the member was serving when they acquired it,
|
to the place to which the member is next moved.
|
209.845 - MOVEMENT OF DEPENDANTS, FURNITURE AND
EFFECTS - PERSONNEL RELEASED FOR MISCONDUCT - REGULAR FORCE |
When an officer or non-commissioned member of the Regular
Force is released under item 1 (Misconduct) of the table to article
15.01
(Release of Officers and Non-commissioned Members) of the QR&O
and is eligible for transportation under CBI 209.72 (Transportation
and Travelling Entitlements on Release for Misconduct - Regular Force)
|
(a) the member's dependants may
be provided at public expense with transportation and meal expenses in
accordance with CBI 209.72; and
|
(b) the public may bear the cost
of the amounts payable under paragraph (2) of CBI 209.84 (Shipment
of Furniture and Effects) in respect of the shipment of the member's
furniture and effects to the place authorized under CBI 209.72.
|
209.846 - MOVEMENT OF DEPENDANTS - ALIEN MEMBERS
- REGULAR FORCE |
When an officer or non-commissioned member of the Regular
Force to whom paragraph (4) of article 15.04
(Place of Release) of the QR&O applies is released and is eligible
for transportation under CBI 209.73 (Transportation and Travelling
Entitlements on Release - Alien Members - Regular Force), the member's
dependants may be granted
|
(a) the benefits under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants), and
|
(b) shipment of their unaccompanied personal
baggage under CBI 209.9952 (Shipment of Unaccompanied Personal Baggage
- Officers and Non-commissioned Members on Other Than Temporary Duty
and Dependants),
|
for the journey to the place authorized under CBI 209.73.
|
209.848 - MOVEMENT OF DEPENDANTS, FURNITURE AND
EFFECTS - ON TERMINATION OF CLASS "C" RESERVE SERVICE FOR MISCONDUCT
- RESERVE FORCE |
Subject to the approval of the Chief of the Defence Staff
in each case, when the period of Class "C" Reserve Service of
an officer or non-commissioned member of the Reserve Force is terminated
for misconduct
|
(a) the member's dependants may
be provided at public expense with transportation and meal expenses in
accordance with CBI 209.715 (Transportation and Travelling Entitlements
on Termination of Class "C" Reserve Service for Misconduct -
Reserve Force); and
|
(b) the public may bear the costs
described in paragraph (2) of CBI 209.84 (Shipment of Furniture and
Effects) in respect of the shipment of the member's furniture and
effects to the place authorized under CBI 209.715.
|
209.85
- MOVEMENT GRANT |
(1) (Definition) In this instruction, "effects"
includes unaccompanied personal baggage shipped under CBI 209.9952 (Shipment
of Unaccompanied Personal Baggage - Officers and Non-commissioned Members
on Other Than Temporary Duty and Dependants).
|
(2) (Eligibility) An officer or non-commissioned
member who is moved other than locally is entitled to
|
(a) a movement grant of $845, where the member
moves furniture or effects, or both, weighing 907 kilograms or more
to a new place of duty or to another authorized place under CBI 209.84
(Shipment of Furniture and Effects), 209.9941 (Shipment of
Replacement Furniture and Effects), 209.9942 (Movement of Dependants,
Furniture and Effects - Personnel Reinstated - Regular Force) or
209.90 (Movement of Dependants, Furniture and Effects to Other Than
the Place of Duty of the Officer or Non-commissioned Member);
|
(b) a movement grant of $260, where the member
moves furniture or effects, or both, weighing less than 907 kilograms
to a new place of duty or to another authorized place under an instruction
listed in subparagraph (a);
|
(c) a movement grant of $260, where the member
is prohibited from moving furniture or effects, or both, to a new place
of duty or to another authorized place and stores either furniture or
effects, or both, regardless of weight under CBI 209.84; or
|
(d) actual and reasonable incidental relocation
expenses not exceeding $260 as supported by receipts, where the member
moves effects to a new place of duty or to another authorized place
under CBI 209.9952.
|
(3) (Maximum reimbursement) An officer or non-commissioned
member who receives the movement grant under subparagraph (2)(b)
or (c) or is compensated for relocation expenses under subparagraph
(2)(d) may be reimbursed to a maximum of $585 for any actual and
reasonable incidental relocation expenses in excess of $260, as supported
by receipts, incurred as a result of the move.
|
(4) (Authorization for maximum reimbursement)
The officer commanding the command or an officer designated by him or
her may authorize the reimbursement of expenses under paragraph (3).
|
(5) (Annual increase) The rates established in
paragraphs (2) and (3) shall be increased annually, on 1 April of each
fiscal year, by an amount equal to the average percentage increase, if
any, in the Consumer Price Index for Canada for all items, excluding foods,
as determined by Statistics Canada for the 12-month period ending 30 September
of the previous fiscal year, rounded to the nearest five dollars.
|
209.86 - INTERIM LODGINGS AND MEAL EXPENSES - ACCOMPANIED
MEMBER OR DEPENDANTS TRAVELLING ALONE |
(1) (Entitlement to reimbursement and daily amounts)
If an officer or non-commissioned member is authorized to move their dependants
under CBI 209.82 (Movement of Dependants), the member is, in respect
of any period during which the dependants, and the member if they accompany
the dependants, are required as a result of the move to obtain interim
lodgings or meals or both at their own expense, entitled to
|
(a) reimbursement of actual and
reasonable expenses incurred for commercial lodgings or a daily amount
for private lodgings; and
|
(b) in respect of each person,
|
(i) a daily amount for meal expenses, and
|
(ii) a daily amount for incidental expenses.
|
(2) (Rate) The daily amounts payable under this
instruction for private lodgings, meal expenses and incidental expenses
are as established by the Treasury Board for a public service employee
travelling under similar circumstances.
|
(3) (Reimbursement of expenses) Subject to paragraphs
(4), (5) and (6), the entitlements described in paragraph (1) are payable
only when interim lodgings or meals or both are obtained at the place
where the move commences or ends, except that, when the officer or non-commissioned
member certifies that they have obtained permanent accommodation for their
dependants at the place where the move ends, the daily amount for private
lodgings and the daily amounts for meals and incidental expenses may be
paid for interim lodgings and meals obtained at a place other than the
place where the move commences or ends.
|
(4) (Limitation) Subject to paragraph (6), the
entitlements described in paragraph (1) shall not be paid for more than
35 days.
|
(5) (Entitlement period) Subject to paragraph
(4), the entitlements described in paragraph (1) shall, if the move is
authorized under paragraph (2) of CBI 209.82 (Movement of Dependants)
be paid only in respect of the period during which the furniture and effects
of the officer or non-commissioned member are being prepared for shipment
and transported to the less expensive of
|
(a) the intended place of residence
on release, and
|
(b) the place to which the member
is entitled to move them.
|
(6) (Reimbursement of expenses - exceptional circumstances)
Despite the limitations described in paragraphs (3) and (4), the Chief
of the Defence Staff may in exceptional circumstances approve reimbursement
|
(a) for interim lodgings and meals
obtained at a place other than the place where the move commences or ends,
when the officer or non-commissioned member concerned does not certify
that they have obtained permanent accommodation for their dependants at
the place where the move ends;
|
(b) of actual and reasonable expenses
incurred for commercial lodgings, in lieu of a daily amount for non-commercial
lodgings, when interim lodgings and meals are obtained at a place other
than the place where the move commences or ends and the member certifies
that they have obtained permanent accommodation for their dependants at
the place where the move ends; or
|
(c) of expenses in respect of a
period in excess of 35 days.
|
209.861 - INTERIM LODGINGS, MEALS AND INCIDENTAL
EXPENSES - OFFICER OR NON-COMMISSIONED MEMBER WITHOUT DEPENDANTS |
(1) (Entitlement to reimbursement and daily amounts)
Subject to this instruction, an officer or non-commissioned member
who is moved on posting to a new place of duty and required as a result
of that move to obtain interim lodgings or meals is entitled to
|
(a) reimbursement of actual and reasonable expenses
incurred for commercial lodgings or a daily amount for non-commercial
lodgings; and
|
(b) a composite daily amount for meals and incidental
expenses.
|
(2) (Daily amount) The daily amount for non-commercial
lodgings and the composite daily amount for meals and incidental expenses
payable under this instruction are as established by the Treasury Board
for a public service employee in similar circumstances.
|
(3) (When entitlement is payable) Subject to paragraph
(4), the entitlements described in paragraph (1) are payable only when
interim lodgings and meals are obtained at the place where the move commences
or ends.
|
(4) (Limitation) Subject to paragraph (5), the
entitlements described in paragraph (1) shall not be paid for more than
21 days.
|
(5) (Reimbursement of expenses - exceptional circumstances)
Despite the limitations on location and time described in paragraphs (3)
and (4), the Chief of the Defence Staff may in exceptional circumstances
approve
|
(a) reimbursement of the actual and reasonable
expenses that the officer or non-commissioned member incurred for interim
lodgings or meals or both elsewhere than at the place where the journey
commences or ends; and
|
(b) payment in respect of a period in excess
of 21 days.
|
209.863 - INTERIM LODGINGS AND MEAL EXPENSES -
UNACCOMPANIED OFFICERS AND NON-COMMISSIONED MEMBERS |
(1) (Entitlement to reimbursement and daily amounts)
Subject to this instruction, an officer or non-commissioned member who
is moved on posting to a new place of duty to which the move of their
dependants is not authorized is entitled, for any period when they are
required as a result of the move to obtain interim lodgings or meals or
both at their own expense, to
|
(a) either
|
(i) reimbursement of actual and
reasonable expenses incurred for commercial lodgings, or
|
(ii) a daily amount for non-commercial
lodgings; and
|
(b) a composite daily amount for
meals and incidental expenses.
|
(2) (Rate) The daily amount for non-commercial
lodgings and the composite daily amount for meals and incidental expenses
payable under this instruction are as established by the Treasury Board
for a public service employee in similar circumstances.
|
(3) (Limitation) The entitlements described in
paragraph (1) are payable only in respect of interim lodgings or meals
or both obtained at the new place of duty for a period of up to seven
days.
|
(4) (Reimbursement of expenses
- exceptional circumstances) Despite paragraph (3), the Minister may,
in exceptional circumstances, approve, for any further period, the reimbursement
of interim lodgings or meals or both obtained at the new place of duty.
|
209.885 - REIMBURSEMENT WHEN DEPENDANTS MOVE IN
ADVANCE OF THE OFFICER OR NON-COMMISSIONED MEMBER |
(1) (Eligibility) Subject to the remainder of
this instruction, when an officer or non-commissioned member is entitled
to move their dependants in accordance with CBI 209.82 (Movement of
Dependants) and, if applicable, their furniture and effects in accordance
with CBI 209.84 (Shipment of Furniture and Effects), and their
dependants are not residing with the member or the member's dependants,
furniture and effects have preceded the member to the place to which the
member is entitled to move them, the member is entitled, in respect of
their move to that place, to
|
(a) the benefits described in CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants);
|
(b) reimbursement of interim lodgings and meal
expenses as described in CBI 209.86 (Interim Lodgings and Meal Expenses
- Accompanied Member or Dependants Travelling Alone);
|
(c) a movement grant in the appropriate amount
as described in CBI 209.85 (Movement Grant);
|
(d) reimbursement of the member's actual costs
incurred for packing, crating, cartage, transportation to the new place,
unpacking and uncrating of furniture and effects; and
|
(e) storage of furniture and effects in accordance
with CBI 209.84.
|
(2) (Reimbursement) The amount of reimbursement
|
(a) under subparagraph (1)(a) may not
exceed the cost that would have been borne by the public if the dependants
had been moved in accordance with CBI 209.82; and
|
(b) under subparagraph (1)(d) may not
exceed the cost that would have been borne by the public if the furniture
and effects had been moved in accordance with CBI 209.84.
|
(3) (Interim lodgings and meals) Entitlement to
amounts for interim lodgings and meals does not commence prior to the
date the officer or non-commissioned member arrives at the new place.
|
(4) (Storage) Entitlement to storage of furniture
and effects, if applicable, commences on the date the officer or non-commissioned
member departs from the former place of duty.
|
209.90 - MOVEMENT OF DEPENDANTS, FURNITURE AND EFFECTS
TO OTHER THAN THE PLACE OF DUTY OF THE OFFICER OR NON-COMMISSIONED MEMBER |
(1) (Designation) Where the Minister is of the
opinion that it would be in the public interest or desirable for the efficient
administration and good government of the Canadian Forces, the Minister
may designate any location, base or other unit or element in Canada as
a limited accommodation area.
|
(2) (Entitlement on posting to a limited accommodation
area) An officer or non-commissioned member of the Regular Force or
of the Reserve Force on Class "C" Reserve Service who is posted
from a place of duty outside Canada and the United States of America to
a place of duty in Canada which has been designated as a limited accommodation
area and
|
(a) whose dependants have been moved at public
expense to a place of duty outside Canada and the United States of America
or to a selected place of residence in the United Kingdom or continental
Europe,
|
(b) who has married or declared a common-law
partnership while serving at a place of duty outside Canada and the
United States of America, or
|
(c) whose dependants were resident in the United
Kingdom or continental Europe at the date of enrolment of the member
and have not, since that date, been moved to Canada at public expense,
|
is entitled to
|
(d) move their dependants from the last place
outside Canada and the United States of America to which they were moved
at public expense or, if they have not been so moved, from the place
of enrolment outside Canada and the United States of America or the
place of duty outside Canada and the United States of America at which
the member was serving when the member acquired them, as applicable,
to a place of residence in Canada selected by the member on their behalf,
subject to
|
(i) the member's certification that the
member has accommodation for their dependants at that place,
|
(ii) certification by the member's commanding
officer that family housing or government controlled housing is not
available at the place of duty, and
|
(iii) the approval of the Minister if the
selected place of residence is over 800 kilometres beyond the
place of duty in Canada,
|
and to receive entitlements under this section and
CBI 209.955 (Reimbursement for Rent or Lease Liability) in respect
of the move of the member's dependants, except that entitlement to expenses
for interim lodgings and meals may not exceed a period of one day;
|
(e) when furniture and effects have been stored
at public expense, continued storage at public expense; and
|
(f) subject to the approval of the Minister,
the costs described in paragraph (2) of CBI 209.84 (Shipment of Furniture
and Effects) in respect of the move of the member's furniture and
effects to the place of residence at the destination selected in accordance
with subparagraph (d), but only if a reasonable period for the
member to seek accommodation at the new place of duty has elapsed and
the commanding officer certifies that family housing or appropriate
accommodation are not available.
|
(2A) (Entitlement - no certification) When an
officer or non-commissioned member mentioned in paragraph (2) cannot select
a place of residence because the member cannot certify under subparagraph
(2)(d) that they have accommodation for their dependants, the member
is, subject to certification by the commanding officer that family housing
or government controlled housing is not available within commuting distance
of the new place of duty, entitled to the payments described in this section
in respect of
|
(a) the movement of the member's dependants,
furniture and effects to an alternative location designated by the Minister;
or
|
(b) the movement of the member's dependants
in accordance with subparagraph (a) and to continued storage
of the member's furniture and effects at public expense.
|
(3) (Transportation on special leave) An officer
or non-commissioned member whose dependants are moved under paragraph
(2) or (2A) and who, on disembarkation in Canada, is granted special leave
under article 16.20
(Special Leave) of the QR&O is entitled to receive the expenses
described in subparagraph (2)(c) of CBI 209.52 (Transportation
on Special Leave) in respect of a journey to the selected destination
and return to the member's place of duty.
|
(4) (Accommodation becomes available) Subject
to certification by the commanding officer that the officer or non-commissioned
member is expected to remain at the new place of duty for a further 12
months from the date of certification, when family housing or appropriate
private accommodation becomes available within commuting distance of the
member's place of duty, a member whose dependants have been moved in accordance
with paragraph (2) is entitled to move their dependants, furniture and
effects to the place of duty and to receive entitlements under this section
and CBI 209.955 in respect of that move, except that entitlement to expenses
for interim lodgings and meals may not exceed a period of three days.
|
(5) (Movement of dependants to an alternative location)
An officer or non-commissioned member of the Regular Force or of the Reserve
Force on Class "C" Reserve Service who is moved other than temporarily
from one place of duty in Canada to another that has been designated as
a limited accommodation area or designated as an isolated post by the
Treasury Board is, subject to certification by the commanding officer
that family housing or government controlled housing is not available
within commuting distance of the member's new place of duty, entitled
to the payments described in this section in respect of
|
(a) the movement of the member's dependants,
furniture and effects to an alternative location designated by the Minister
in the case of a limited accommodation area;
|
(b) the movement of the member's dependants,
furniture and effects to a selected place of residence in the case of
an isolated post; or
|
(c) the movement of the member's dependants,
as under subparagraph (a) or (b), and the movement of
the member's furniture and effects to the nearest place in Canada where
suitable storage facilities are available or, if the furniture and effects
are already in storage, to continued storage at public expense.
|
(6) (Entitlement - subsequently available accommodation)
Subject to certification by the commanding officer that the officer
or non-commissioned member is expected to remain at the new place of duty
for a further period of at least 12 months after the date of certification,
if family housing or appropriate private accommodation becomes available
within commuting distance of the member's place of duty, the member who
has received the payments described in paragraph (2A) or (5) is entitled
to move their dependants, furniture and effects to the place of duty,
but is not entitled to expenses for interim lodgings or meals or to a
movement grant in respect of the move to the place of duty.
|
(7) (Restrictions not applicable) The restriction
imposed by subparagraph (7)(b) of CBI 209.84 does not apply to
an officer or non-commissioned member whose furniture and effects are
stored under this instruction.
|
(8) (Payment of expenses of interim lodgings and meals)
Despite the restriction placed on the payment of expenses for interim
lodgings and meals by paragraphs (2) and (4), the Chief of the Defence
Staff may, when it would be equitable in individual cases, approve payment
up to the maximum period under CBI 209.86 (Interim Lodgings and Meal
Expenses - Accompanied Member or Dependants Travelling Alone).
|
(9) (Limited accommodation area list) The Minister
shall cause an appropriate list to be maintained and reviewed annually
of all locations designated under paragraph (1), for the purpose of determining
whether any location can be removed from the category of a limited accommodation
area.
|
209.955 - REIMBURSEMENT FOR RENT OR LEASE LIABILITY |
(1) (Application) This instruction applies to
an officer or non-commissioned member of the
|
(a) Regular Force; and
|
(b) Reserve Force on Class "C" Reserve
Service.
|
(2) (Entitlement) Where public quarters are not
available, or where public quarters are available but an officer or non-commissioned
member has been granted permission to live out, and the member vacates
rented or leased accommodation as a result of the member being
|
(a) posted to another base or other unit or
element,
|
(b) ordered into public quarters, or
|
(c) moved other than temporarily with their
base or other unit or element to another location,
|
the member is entitled to reimbursement for rent paid
or for any liability under a lease, other than for damages, in accordance
with paragraph (3).
|
(3) (Reimbursement period) When an officer or
non-commissioned member becomes eligible for reimbursement under paragraph
(2), the period for which rent reimbursement is payable commences on the
date the member vacates the rented or leased accommodation and, in respect
of rental payments and other liability under a lease, the total reimbursement
may not exceed an amount equivalent to two months rent or, in exceptional
circumstances, up to three months rent if authorized by an officer commanding
a command.
|
(4) (Reimbursement for dependants)
|
(a) When the dependants of an officer or non-commissioned
member
|
(i) who has been moved in any of the circumstances
described in paragraph (2) vacate rented or leased accommodation in
order to join the member, or
|
(ii) have been moved under subparagraph
(1)(e) of CBI 209.82 (Movement of Dependants),
|
The member shall be reimbursed in accordance with subparagraph
(c) or (d) for rent paid or for any liability under a
lease, other than for damages.
|
(b) When the dependants of an officer or non-commissioned
member who dies, is presumed to have died or is officially reported
missing, or is a prisoner of war or interned or detained by a foreign
power, are moved under CBI 209.971 (Integrated Relocation Pilot Program)
and vacate rented or leased accommodation, reimbursement in accordance
with subparagraph (c) or (d) shall be made for rent paid
or for any liability under a lease, other than for damages.
|
(c) When an officer or non-commissioned member,
or their dependants, become eligible for reimbursement under subparagraph
(a) or (b), the period for which rental reimbursement
is payable commences on the date the dependants vacate the rented or
leased accommodation and, in respect of rental payments and other liability
under a lease, the total reimbursement may not exceed an amount equivalent
to two months rent.
|
(d) Despite the limitations imposed under subparagraph
(c), reimbursement in excess of an amount equivalent to two months
rent but not exceeding three months rent may, in exceptional circumstances,
be approved by an officer commanding a command.
|
(5) (Reimbursement for periods of more than three
months) Despite the limitations imposed under paragraphs (3) and (4),
reimbursement in excess of an amount equivalent to three months rent may,
in exceptional circumstances, be approved by the Minister.
|
209.956
- RENT IN ADVANCE OF A MOVE |
(1) (Application) This instruction applies to
an officer or non-commissioned member of the
|
(a) Regular Force; and
|
(b) Reserve Force on Class "C" Reserve
Service.
|
(2) (Eligibility) Where an officer or non-commissioned
member is required to pay rent in order to hold accommodation at the new
place of duty before the member vacates the accommodation at the previous
place of duty, as a result of being
|
(a) posted to another base or unit or element,
or
|
(b) moved other than temporarily with the member's
base or other unit or element to another location,
|
the member is entitled to reimbursement of up to one
month's rent for the new accommodation if the arrangement was reasonable
and justified in the circumstances.
|
209.96 - ACQUISITION AND DISPOSAL OF RESIDENTIAL ACCOMMODATION |
(1) (Definitions) The definitions in this paragraph
apply in this instruction.
|
"member" means an officer or non-commissioned
member. (militaire)
"principal residence" means a dwelling in
Canada, other than a summer cottage or other seasonal accommodation,
together with that portion of land of one acre or less upon which the
dwelling is situated, that
(i) is situated at the location to which
the member's furniture and effects were last moved at public expense
or is situated at a location from which the member is authorized to
move furniture and effects where the member's furniture and effects
have never been moved at public expense,
(ii) is owned by the member or the member's
dependants or jointly by the member and the member's dependants, and
(iii) was occupied continuously by the
member or their dependants for the minimum period established by the
Chief of the Defence Staff.
(résidence principale)
"replacement residence" means a dwelling
in Canada, other than a summer cottage or other seasonal accommodation,
together with that portion of land of one acre or less upon which the
dwelling is situated, that
(i) is situated at the location to which
the move of the member's furniture and effects is authorized at public
expense,
(ii) is purchased by the member or the
member's dependants or jointly by the member and the member's dependants,
and
(iii) will be the principal residence occupied
by the member or the member's dependants or both at the location to
which the move of the member's furniture and effects is authorized
at public expense.
(résidence de remplacement)
|
(2) (Reimbursement for sale or purchase of residence)
A member who is authorized to move furniture and effects at public expense,
other than on release, and who as a result sells a principal residence
or purchases a replacement residence shall be reimbursed
|
(a) real estate fees and legal or notarial fees
necessarily paid for the sale of a principal residence;
|
(b) legal or notarial fees necessarily paid
for the purchase of a replacement residence;
|
(c) expenses necessarily incurred to dispose
of or to acquire clear title to the property, including sheriff's fees,
land transfer taxes, deed transfer charges, survey costs required to
confirm the description of the replacement residence to be purchased
and expenses for the disposal of any first mortgage for the principal
residence or for the acquisition of any first mortgage for the replacement
residence;
|
(d) any mortgage early repayment penalty necessarily
incurred to terminate the first mortgage for the principal residence
sold, in an amount not to exceed the equivalent of six months mortgage
interest; and
|
(e) any interest charges on the first mortgage
on the replacement residence in excess of the interest charges the member
would have paid on the first mortgage on the former principal residence,
based on the amount and the unexpired term of the first mortgage on
the former principal residence, up to a maximum period of five years
and in an amount not to exceed $5,000.
|
(3) (Reimbursement for private sale) In lieu of
reimbursement for the real estate fees referred to in subparagraph (2)(a),
a member who sells a principal residence privately and who incurs expenses
for an appraisal, advertising, the purchase or production of "for
sale" signs or for similar expenditures related to the sale, shall
be reimbursed for such expenses, in an amount not to exceed the real estate
fees that would otherwise be payable under subparagraph (2)(a).
|
(4) (Reimbursement for a second mortgage) Where
no expenses related to the acquisition or disposal of any first mortgage
under subparagraph (2)(c), (d) or (e) are incurred,
a member may be reimbursed for similar expenses for a second mortgage
in an amount not to exceed that which would otherwise be payable under
those subparagraphs.
|
(5) (Non-reimbursable fees) Expenses such as mortgage
finder's fees, mortgage insurance fees other than mortgage default insurance
required to obtain a mortgage and that are reimbursable under subparagraph
(2)(c), adjustments on closing such as utilities or municipal taxes
or survey costs other than those referred to in subparagraph (2)(c),
which are not essential in establishing clear title to the principal residence
sold or the replacement residence purchased, are not reimbursable under
this instruction.
|
(6) (Reimbursement of inspection fees) A member
entitled to reimbursement under paragraph (2) shall be reimbursed the
actual cost of a structural inspection of a replacement residence performed
by a qualified structural inspector prior to purchase of the residence
in an amount not to exceed the amount prescribed from time to time by
Treasury Board directives for public servants in similar circumstances,
where the residence is not covered by warranty at the time of possession.
|
(7) (Reimbursement of interest charges when purchasing
replacement residence) Subject to paragraph (8), a member entitled
to reimbursement under paragraph (2) who purchases a replacement residence
before the sale of the former principal residence is completed shall be
reimbursed the interest charges and any necessary legal and administrative
costs associated with a loan or part of a loan used to purchase the replacement
residence, in an amount not to exceed the equity in the unsold principal
residence.
|
(8) (Conditions for reimbursement of interest charges
when purchasing replacement residence) Reimbursement under paragraph
(7) is subject to the following conditions:
|
(a) reimbursement shall be based on current
bank interest rates for a short-term loan;
|
(b) subject to subparagraph (c), the
period in respect of which the interest payable on the loan shall be
reimbursed shall not normally exceed six months, but in exceptional
circumstances the commanding officer may approve an additional period
not exceeding six months; and
|
(c) reimbursement shall cease not more than
ten days after the date on which the sale of the principal residence
is completed.
|
(9) (Inability to obtain short-term loan) When
an officer or non-commissioned member is unable to obtain a short-term
loan, interest and legal and administrative costs incurred for a mortgage
obtained to purchase a replacement residence before sale of the former
principal residence is completed may be reimbursed in an amount not to
exceed that which would otherwise be payable under paragraphs (7) and
(8).
|
(10) (Maintenance fees of unoccupied and unsold former
principal residence) Subject to paragraph (11), a member entitled
to reimbursement under paragraph (2) who is required to occupy and maintain
accommodation at the location to which the move of furniture and effects
at public expense is authorized before the disposition of the former principal
residence is completed may be reimbursed for the monthly costs associated
with maintaining the former principal residence, where that residence
remains unoccupied and unsold.
|
(11) (Conditions for reimbursement of maintenance
fees) Reimbursement under paragraph (10) is subject to the following
conditions:
|
(a) reimbursement shall not exceed the lesser
of the actual costs or the amount established by Treasury Board directives
for a public service employee who is entitled to reimbursement in respect
of the costs associated with maintaining a replacement residence while
the principal residence remains unoccupied and unsold;
|
(b) the period of reimbursement respecting any
principal residence shall not normally exceed nine months, but in exceptional
circumstances the commanding officer may approve reimbursement for an
additional period not exceeding three months; and
|
(c) no reimbursement is payable for expenses
related to income properties or to any portion of a principal residence
from which income is derived.
|
(12) (Reimbursement for sale of former principal residence)
A member who is entitled to receive reimbursement under paragraph
(10) may be authorized to return to the location of the unsold principal
residence on annual leave to attend to the final arrangements for the
sale of the residence, and is entitled to the benefits under CBI 209.83
(Transportation and Travelling Expenses - Move of Officers and Non-Commissioned
Members on Posting or of Dependants) for a period not exceeding two
days plus travelling time in respect of that journey.
|
(13) (Maintenance fees for vacant replacement residence)
Subject to paragraph (14), a member entitled to reimbursement under
paragraph (2), who is required to take possession of a replacement residence
while continuing to occupy and maintain accommodation at a location referred
to in subparagraph (i) of the definition "principal residence"
in paragraph (1) may be reimbursed the monthly costs associated with maintaining
the vacant replacement residence for a maximum of one month.
|
(14) (Conditions for reimbursement of maintenance
fees) Reimbursement under paragraph (13) is subject to the following
conditions:
|
(a) reimbursement shall not exceed the lesser
of the actual costs or the amount established by Treasury Board for
a public service employee who is entitled to reimbursement in respect
of the costs associated with maintaining a replacement residence purchased
in advance of the relocation date; and
|
(b) no reimbursement is payable for expenses
related to income properties or to any portion of a replacement residence
from which income is derived.
|
(15) (Reimbursement for rental agency services) A
member who engages the services of a rental agency to assist in finding
rental accommodation at the location to which the move of furniture and
effects is authorized at public expense may be reimbursed actual and reasonable
expenses incurred for those services.
|
209.97 - HOME EQUITY ASSISTANCE |
(1) (Definitions) The definitions in this paragraph
apply in this instruction.
|
"adjusted purchase price" means, in respect
of a principal residence, the price paid for the principal residence
plus the value, as determined on the basis of actual costs for materials
and professional labour, of any eligible home improvements determined
under paragraph (6). (prix d'achat rajusté)
"current market value" means, in respect
of a principal residence, the value at the time of sale as determined
by the Chief of the Defence Staff based on three appraisals. (valeur
marchande actuelle)
"eligible home improvements" include
(a) the addition of a garage;
(b) the addition of perimeter fencing;
(c) the addition of a deck or patio;
(d) the installation or paving of
a driveway;
(e) necessary basic landscaping
other than decorative;
(f) the finishing of a basement
in a manner which adds living space to the residence; and
(g) the permanent addition of a
bedroom or other living space.
(améliorations admissibles)
"principal residence" means a principal residence
as defined in paragraph (1) of CBI 209.96 (Acquisition and Disposal
of Residential Accommodation). (résidence principale)
"sale price" means, in respect of a principal residence, the
final selling price. (prix de vente)
|
(2) (Application) This instruction applies in
respect of the sale of a principal residence by an officer or non-commissioned
member where, as determined by the Chief of the Defence Staff, the housing
prices at the member's place of duty have decreased by 10% or more between
the date of purchase and the date of sale of the principal residence.
|
(3) (Sale price lower than adjusted purchase price)
An officer or non-commissioned member who is moved at public expense
other than locally and sells a principal residence shall be reimbursed
90% of the difference between the sale price and the adjusted purchase
price, when the sale price is lower than the adjusted purchase price.
|
(4) (Sale price lower than current market value) Despite
paragraph (3), when the sale price is also lower than the current market
value, the Chief of the Defence Staff may limit reimbursement to 90% of
the difference between the current market value and the adjusted purchase
price.
|
(5) (Appraisal) For the purpose of this instruction,
the current market value and the value of eligible home improvements shall
be determined on the basis of appraisals by licensed property appraisers
appointed by the Chief of the Defence Staff.
|
(6) (Under financial hardship)
Despite paragraphs (2), (3) and (4), the Chief of the Defence Staff
may approve reimbursement to an officer or non-commissioned member in any
case that does not meet the criteria of this instruction when the Chief
of the Defence Staff considers that the member would suffer undue financial
hardship.
|
Section 10 - Miscellaneous |
209.99 - ENTITLEMENT TO TRANSPORTATION BENEFITS ON REINSTATEMENT - REGULAR
FORCE |
Despite anything in the CBI, when the release or transfer
of an officer or non-commissioned member is cancelled under article 15.50
(Reinstatement) of the QR&O, the transportation and travelling
expenses paid on release or transfer are deemed to have been paid with
due authority and the member is entitled to an adjustment, to such extent
as may be approved by the Chief of the Defence Staff, between the benefits
the member would have received under CBI 209.83 (Transportation and
Travelling Expenses - Move of Officers and Non-commissioned Members on
Posting or of Dependants) and any lesser benefits received under CBI
209.72 (Transportation and Travelling Entitlements on Release for Misconduct
- Regular Force).
|
209.991 - TRANSPORTATION ENTITLEMENTS OF NON-COMMISSIONED
MEMBERS WHO RE-ENGAGE WHILE ON TERMINAL LEAVE |
(1) (Definition) In this instruction, "terminal
leave" means rehabilitation leave and any annual leave or special
leave combined therewith which is granted to a non-commissioned member
immediately prior to the member's release.
|
(2) (Entitlement on re-engagement) A non-commissioned
member who re-engages while on terminal leave is entitled only to what
would have accrued to the member under this chapter in respect of any
move from the last place of duty prior to the member proceeding on terminal
leave to the new place of duty upon re-engagement.
|
(3) (Recovery of expenditures) Any expenditure
of public funds incurred in moving the non-commissioned member and their
dependants, furniture and effects to an intended place of residence on
release shall be recovered from the member.
|
209.9911 - TRANSPORTATION OF DEPENDANTS - LIMITATION
OF ENTITLEMENT |
Subject to subparagraph (1)(i) of CBI 209.82 (Movement
of Dependants), the commanding officer may authorize the movement
at public expense of a dependent child from the place to which the dependent
child was moved under subparagraph (1)(f) of CBI 209.82 to the
place of duty to which the officer or non-commissioned member is moved,
other than temporarily, on the member's return to Canada or the United
States of America.
|
209.9912 - TRANSPORTATION OF DEPENDANTS AND SHIPMENT
OF FURNITURE AND EFFECTS FOR OTHER THAN SERVICE REASONS |
(1) (Entitlement of spouse or common-law partner)
Subject to paragraph (3), the spouse or common-law partner of an officer
or non-commissioned member who has accompanied the member to a place of
duty outside Canada or to an isolated post and who ceases to reside with
the member at that place of duty, because of a marital breakdown or the
termination of the common-law partnership, may be granted transportation,
using military transport to the maximum extent possible, from that place
of duty to a place in Canada selected by the spouse or common-law partner.
|
(2) (Entitlement of child) When a child was, prior
to the marital breakdown or the termination of the common-law partnership,
a dependant as defined in subparagraph (d) or (e) of the
definition "dependant" in paragraph (3) of CBI 209.80 (Application
and Definitions) of an officer or non-commissioned member serving
at a place of duty outside Canada or at an isolated post and if the custody
of that child has been granted to the spouse or common-law partner referred
to in paragraph (1) in accordance with the terms of a written separation
agreement or order of a court or, if no such separation agreement or order
of a court exists but such child is in fact in the custody of the spouse
or common-law partner, the child shall be entitled to the same transportation
as the spouse or common-law partner, provided that the child accompanies
the spouse or common-law partner on the return journey to Canada or from
the isolated post.
|
(3) (Military transport) When transportation by
military transport for a spouse or common-law partner referred to in paragraph
(1) and for any child or children accompanying the spouse or common-law
partner in accordance with paragraph (2) is not practical, the officer
commanding the command or such other officer as he or she may designate
may authorize the use of commercial transportation for the spouse or common-law
partner and child or children at public expense, by the most practical
and economical means, from the place of duty of the officer or non-commissioned
member outside Canada or the isolated post to the intended place of residence
in Canada selected by the spouse or common-law partner.
|
(4) (Stored furniture and
effects) Subject to paragraph (5), any furniture and effects which have
been stored in Canada at public expense while the officer or non-commissioned
member is serving at a place of duty outside Canada or isolated post and
which belong to the spouse or common-law partner referred to in paragraph
(1) or that have been declared, in accordance with the terms of a written
separation agreement or order of a court, to be the property of the spouse
or common-law partner or of the child or children accompanying the spouse
or common-law partner in accordance with paragraph (2) may be, at the direction
of the spouse or common-law partner |
(a) maintained in storage in Canada at public
expense for a period of not more than 60 days subsequent to the tour
expiry date of the member; or
|
(b) removed from storage at public expense and
delivered to the intended place of residence in Canada selected by the
spouse or common-law partner, provided that only the costs that would
be incurred for a move within the geographical boundaries of the place
of storage, accepted by the moving industry as a local move, shall be
paid from public funds.
|
(5) (Exceptional circumstances) In exceptional
circumstances the Minister may, if the Minister considers it would be
equitable and consistent with the purpose of section 8 (Removal Expenses),
authorize the move of furniture and effects at public expense from the
place where they are stored to a place in Canada selected by the Minister
as being more appropriate.
|
(6) (Reimbursement of costs) Reimbursement of
the costs of interim lodgings, meals and incidental expenses, if required,
may be approved on behalf of a spouse or common-law partner referred to
in paragraph (1) and any child or children accompanying such spouse or
common-law partner in accordance with paragraph (2) for a period not exceeding
seven days, at the intended place of residence in Canada selected by the
spouse or common-law partner, by the commanding officer of the Canadian
Forces Base closest to that intended place of residence.
|
(7) (Unaccompanied personal baggage) When a spouse
or common-law partner referred to in paragraph (1) and any child or children
accompanying the spouse or common-law partner in accordance with paragraph
(2) are authorized transportation to a place in Canada selected by the
spouse or common-law partner, unaccompanied personal baggage may be shipped
to that place in Canada at the direction of the commanding officer under
CBI 209.9952 (Shipment of Unaccompanied Personal Baggage - Officers
and Non-commissioned Members on Other Than Temporary Duty and Dependants)
and the weight of that shipment shall be counted against the normal weight
entitlement under CBI 209.9952 upon repatriation of the member as if it
were an accompanied move.
|
(8) (Limitation) Subject to this instruction,
no other relocation benefits in this chapter accrue to or on behalf of
a spouse or common-law partner referred to in paragraph (1) or any child
or children accompanying that spouse or common-law partner in accordance
with paragraph (2).
|
209.9913 - REIMBURSEMENT FOR TRANSPORTATION AND
TRAVELLING EXPENSES OF SERVING OR RETIRED OFFICERS AND NON-COMMISSIONED
MEMBERS AND GUESTS ATTENDING INVESTITURES |
(1) (Person accompanying member) Subject to paragraph
(2), where a serving or retired officer or non-commissioned member is
required to attend an investiture and in the interest of protocol it is
deemed necessary for the member to be accompanied by another person, the
following shall apply:
|
(a) for an investiture to the Order of Military
Merit, the appointee and one guest shall be entitled to transportation
using military transport and reimbursement of accommodation, meal and
incidental expenses at the daily rate established under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants); and
|
(b) for the presentation by the Governor General
of a General Officer's Script to an officer recently promoted to the
rank of brigadier-general, the spouse or common-law partner of the officer
shall be entitled to transportation only, using military transport,
but there is no entitlement for reimbursement of accommodation, meal
and incidental expenses.
|
(2) (Commercial transportation) When transportation
by military transport is not practicable, the Minister may authorize the
use of commercial transportation at public expense by the most practical
and economical means.
|
209.992 - TRANSPORTATION OF DEPENDANTS - MEDICAL CARE AND DENTAL TREATMENT
|
(1) (Entitlement to benefits) When, under article
34.25
(Provision of Medical Care at Isolated Units) or 35.11
(Dental Treatment of Dependants - Isolated Units) of the QR&O,
an officer commanding a command or formation authorizes a dependant to
travel to and from the nearest appropriate medical or dental facility
|
(a) the benefits under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants) may be granted for the mode of transportation
authorized for the journey from and to an isolated post including reimbursement
for lodgings, meals and incidental expenses; or
|
(b) the benefits under CBI 209.83 may be granted
for the mode of transportation authorized for the journey from and to
an isolated unit that is not an isolated post but shall not include
reimbursement for lodgings, meals or incidental expenses.
|
(2) (Delay in transportation) When, because of
a delay in normal return transportation, a dependant is unavoidably delayed
following treatment either at the treatment centre or at terminal points
en route, where no other provision to pay such expenses exists, reimbursement
may, with the approval of the officer commanding the command or formation,
be made for lodgings and meal expenses at the rates described in CBI 209.83.
|
(3) (Necessary accompaniment) When the appropriate
medical or dental authority deems it necessary for another person to accompany
a dependant proceeding in accordance with paragraph (1), that other person
shall, with the approval of the officer commanding the command or formation,
be provided with the same benefits as the patient.
|
209.9922 - TRANSPORTATION OF A DECEASED DEPENDANT
OR AN OFFICER OR NON-COMMISSIONED MEMBER WHOSE DEPENDANT HAS DIED OR A
DEPENDANT OF A DECEASED OFFICER OR NON-COMMISSIONED MEMBER |
(1) (Transportation of the body) When a dependant
dies while accompanying an officer or non-commissioned member serving
outside Canada and the remains are returned to Canada at the request of
the next of kin, the actual cost of transportation of the body may be
paid from public funds.
|
(2) (Return transportation for member) Subject
to paragraph (4), an officer or non-commissioned member who is serving
outside Canada and, as applicable, the spouse or common-law partner and
dependent child, as defined in CBI 205.015
(Interpretation), accompanying such member, may be authorized return
transportation at public expense from the place of duty to the place of
burial in Canada for the purpose of attending the burial of a deceased
dependant referred to in paragraph (1).
|
(3) (Death of member) Subject to paragraph (4),
the spouse or common-law partner and dependent child, as defined in CBI
205.015, accompanying an officer or non-commissioned member who dies while
serving outside Canada may be authorized return transportation at public
expense from the place of duty to the place of burial in Canada for the
purpose of attending the burial of the deceased member.
|
(4) (Method of transportation) Transportation
shall be by military air or ground transport to the maximum extent possible.
However, when transportation by military means is not practicable, commercial
transportation by the most practical and economical mode may be authorized
by an officer commanding a command.
|
209.993 - REIMBURSEMENT FOR TRANSPORTATION AND
TRAVELLING EXPENSES OF NEXT OF KIN - OFFICER OR NON-COMMISSIONED MEMBER
ILL OR INJURED ON TEMPORARY DUTY |
When an officer or non-commissioned member who is on
duty away from their base or other unit or element contracts an illness
or suffers an injury that, in the opinion of the attending physician,
warrants the presence of the next of kin or of a representative of the
family, reimbursement of the expenses of the next of kin or family representative
may be claimed in an amount not exceeding the cost of
|
(a) actual and reasonable transportation expenses
from the normal place of residence to the place where the member is
located and return;
|
(b) actual and reasonable accommodation expenses
for the period during which that person necessarily remains at the place
where the member is located; and
|
(c) that person's meals and personal
expenses for the period described in subparagraph (b), at the daily
rate described in CBI 209.83 (Transportation and Travelling Expenses
- Move of Officers and Non-commissioned Members on Posting or of Dependants).
|
209.9931 - REIMBURSEMENT FOR TRANSPORTATION AND
TRAVELLING EXPENSES OF THE NEXT OF KIN OF AN OFFICER OR NON-COMMISSIONED
MEMBER HOSPITALIZED OR RECEIVING MEDICAL TREATMENT |
(1) (Entitlement for next of kin) When an officer
or non-commissioned member is hospitalized or is receiving medical treatment
in a medical institution at the normal place of duty, or is moved for
hospitalization or medical treatment to a medical institution away from
that place of duty, and in the opinion of the senior medical officer on
the advice of the attending physician the presence of the next of kin
is warranted, reimbursement may be made for expenses of the next of kin
in an amount not exceeding the cost of
|
(a) return transportation and travelling expenses
by military air or ground transport as described in paragraph (1) of
CBI 209.83 (Transportation and Travelling Expenses - Move of Officers
and Non-commissioned Members on Posting or of Dependants), from
the normal place of residence to the place where the member is hospitalized
or receiving medical treatment;
|
(b) actual and reasonable accommodation expenses
for the period during which the next of kin necessarily remains at the
place where the member is hospitalized or receiving medical treatment;
and
|
(c) meals and personal expenses for the period
described in subparagraph (b), at the daily rate established
under CBI 209.83.
|
(2) (Method of transportation) When the mode of
transportation established in subparagraph (1)(a) is not practicable,
the most practical mode of transportation and related travelling expenses
may be authorized as established in paragraph (2), (3), (4) or (6) of
CBI 209.83.
|
209.994 - TRANSPORTATION AND TRAVELLING EXPENSES
- ACCESS TO FURNITURE AND EFFECTS IN LONG-TERM STORAGE |
An officer or non-commissioned
member is entitled to transportation under CBI 209.22 (Classes of Transportation
and Accommodation), travelling expenses under CBI 209.30 (Travelling
Expenses - Conditions and Entitlements) and incidental travelling expenses
under section 4 (Incidental Travelling Expenses) as if the member
was travelling on duty from the place where the member is serving to the
place where their furniture and effects are stored and return, if the following
circumstances exist:
|
(a) the member is posted from a place of duty
to which the move of all or part of their furniture and effects was
prohibited to another place of duty to which the move of all or part
of their furniture and effects is prohibited; and
|
(b) the member requires access to their furniture
and effects because
|
(i) there is a significant climatic change
between the two places of duty,
|
(ii) the member is moving from furnished
to unfurnished accommodation, or
|
(iii) in the circumstances, the
Chief of the Defence Staff considers access is necessary.
|
209.9941 - SHIPMENT OF REPLACEMENT FURNITURE AND
EFFECTS |
(1) (Furniture and effects destroyed or damaged) Subject
to paragraph (2), an officer or non-commissioned member whose furniture
and effects have been wholly or partially destroyed or damaged by fire
or other cause while in storage at public expense is, when the member
would otherwise have become entitled to have their furniture and effects
restored to them, entitled to the costs described in CBI 209.84 (Shipment
of Furniture and Effects) in respect of the movement of newly-acquired
replacement furniture and effects from the place where they were acquired
within Canada or the United States of America, or if they were acquired
outside Canada and the United States of America from the port of entry
into Canada, to the place at which the member normally would have had
their furniture and effects restored to them.
|
(2) (Cost of shipping) The cost of shipping furniture
and effects acquired in the United States of America may be paid only
from the border point of entry into Canada to the place at which the officer
or non-commissioned member normally would have had their furniture and
effects restored to them unless, when the member acquired them, the place
of duty of the member was in the United States of America.
|
209.9942 - MOVEMENT OF DEPENDANTS, FURNITURE AND
EFFECTS - PERSONNEL REINSTATED - REGULAR FORCE |
If the release or transfer of an officer or non-commissioned
member is cancelled under article 15.50
(Reinstatement) of the QR&O,
|
(a) the amounts that were paid in respect of
the movement of their dependants, furniture and effects on release or
transfer are deemed to have been paid with due authority; and
|
(b) the member is entitled to receive
the difference between what they would have received in respect of the
movement of their dependants, furniture and effects under section 8 (Relocation
Expenses) and any lesser amount received under CBI 209.845 (Movement
of Dependants, Furniture and Effects - Personnel Released for Misconduct
- Regular Force).
|
209.995
- EMPLOYMENT ASSISTANCE FOR SPOUSES AND COMMON-LAW PARTNERS |
(1) (Reimbursement for preparation of curriculum vitae)
Subject to paragraph (2), where the dependants of an officer or non-commissioned
member are moved under CBI 209.82 (Movement of Dependants) and
the member's spouse or common-law partner was employed immediately prior
to the move, the member is entitled to be reimbursed for the costs of
having a curriculum vitae professionally prepared to assist the spouse
or common-law partner in finding suitable employment.
|
(2) (Maximum amount) Reimbursement shall be for
the actual and reasonable costs incurred for the preparation of the curriculum
vitae not exceeding the maximum amount established in Treasury Board directives
for a public service employee who is entitled to reimbursement in respect
of costs associated with the preparation of a curriculum vitae for a spouse
or common-law partner upon relocation.
|
209.9951 - TEMPORARY EVACUATION OF FAMILY HOUSING |
(1) (Entitlement) Subject to paragraph (2) and
to the approval of the Chief of the Defence Staff in each case, an officer
or non-commissioned member is entitled to claim reimbursement for the
actual and reasonable expenses incurred for lodgings or meals or both
in respect of each day during which it is necessary to obtain them at
the member's own expense for
|
(a) the member's dependants when they are required
to vacate family housing because of infestation, disruption of essential
services, emergency repairs or for any other reason not attributable
to the negligence of the occupants; and
|
(b) the member in respect of any period during
which the member accompanies them.
|
(2) (Claims) Claims under this instruction shall
|
(a) in respect of lodgings, if applicable, be
supported by receipts; and
|
(b) in respect of meals, not be
in excess of the rates for meals established under CBI 209.86 (Interim
Lodgings and Meal Expenses - Accompanied Member or Dependants Travelling
Alone) for the officer or non-commissioned member and each of the
member's dependants.
|
209.9952
- SHIPMENT OF UNACCOMPANIED PERSONAL BAGGAGE - OFFICERS AND NON-COMMISSIONED
MEMBERS ON OTHER THAN TEMPORARY DUTY AND DEPENDANTS |
(1) (Entitlement) Subject to this instruction,
if an officer or non-commissioned member is moved to a new place of duty
on posting or an intended place of residence under CBI 209.83 (Transportation
and Travelling Expenses - Move of Officers and Non-commissioned Members
on Posting or of Dependants) or if a member is authorized to move
their dependants at public expense, the member is entitled to ship their
unaccompanied personal baggage at the most economical rate.
|
(2) (Weight of baggage) The weight of baggage
that may be shipped by an officer or non-commissioned member under paragraph
(1) shall not exceed
|
(a) for a move from a place within
Canada or the continental United States of America to a place within Canada
or the continental United States of America, if furniture and effects
are not moved at public expense,
|
(i) for the member - 204 kilograms if an
officer or 159 kilograms if a non-commissioned member,
|
(ii) for the first dependant - 227 kilograms,
and
|
(iii) for each additional dependant - 136
kilograms;
|
(b) for a move from a place within Canada or
the continental United States of America to a place within Canada or
the continental United States of America, if furniture and effects are
moved at public expense,
|
(i) for the member - 204 kilograms if an
officer or 159 kilograms if a non-commissioned member, and
|
(ii) for dependants - 227 kilograms or
one-half of the total weight of the baggage that the dependants would
have been entitled to ship at public expense under sub-subparagraphs
(2)(a)(ii) and (iii) as if the furniture and effects had not
been moved at public expense, whichever is greater;
|
(c) for a move from a place within Canada or
the continental United States of America to a place outside Canada or
the continental United States of America, if furniture and effects are
not moved at public expense,
|
(i) for the member - 703 kilograms,
|
(ii) for the first dependant - 454 kilograms,
and
|
(iii) for each additional dependant - 352
kilograms;
|
(d) for a move from a place outside Canada or
the continental United States of America to a place within Canada or
the continental United States of America, if furniture and effects are
not moved at public expense,
|
(i) for the member - 703 kilograms less
the weight of baggage, if any, shipped by that member under sub-subparagraph
(2)(c)(i) when the member was moved to that place outside Canada
or the continental United States of America,
|
(ii) for the first dependant - 454 kilograms
less the weight of baggage, if any, shipped by that dependant under
sub-subparagraph (2)(c)(ii) when that dependant was moved to
that place outside Canada or the continental United States of America,
and
|
(iii) for each additional dependant - 352
kilograms less the weight of baggage, if any, shipped by that dependant
under sub-subparagraph (2)(c)(iii) when that dependant was
moved to that place outside Canada or the continental United States
of America; or
|
(e) for a move from one place of duty outside
Canada or the continental United States of America to another place
of duty outside Canada or the continental United States of America,
if furniture and effects are not moved at public expense, the weight
that may be approved by the Minister.
|
(3) (Supplemental weight allowance) An officer
or non-commissioned member and their dependants are entitled to a supplemental
weight allowance of 25% of the weight of the baggage shipped under subparagraph
(2)(c) or (d), as the case may be, to cover the weight of
packing and crating materials used.
|
(4) (Dependant acquired outside of Canada or continental
United States of America) If an officer or non-commissioned member
acquires a dependant while serving at a place of duty outside Canada or
the continental United States of America, to which their furniture and
effects had not been moved at public expense, they shall be deemed for
the purpose of determining entitlement to shipment of baggage under this
instruction to have acquired the dependant before proceeding to the place
outside Canada or the continental United States of America.
|
(5) (Exceptional circumstances) The Minister may,
in exceptional circumstances, authorize an increase in the maximum weight
of baggage that may be shipped under this instruction.
|
(6) (Other reimbursement) When an entitlement
exists for shipment of baggage under this instruction, reimbursement may
also be made for storage, transfer and personal insurance charges necessarily
incurred in connection with the shipment.
|
209.996 - LOCAL MOVE OF FURNITURE AND EFFECTS |
An officer or non-commissioned member who is not being
released and who moves furniture and effects at their place of duty as
a result of being ordered into, out of or between family housing is entitled
to have the public move the furniture and effects and to be reimbursed
other actual and reasonable costs associated with the move.
|
209.9961 - LOCAL MOVE OF FURNITURE AND EFFECTS
- FURNISHED FAMILY HOUSING |
An officer or non-commissioned member, who is required
to move their furniture and effects as the result of being ordered out
of furnished family housing and whose costs incurred are less than $125,
is entitled only to reimbursement of the actual and reasonable costs incurred
by reason of the movement of their furniture and effects.
|
209.9962 - REIMBURSEMENT ON POSTPONEMENT OR CANCELLATION
OF A POSTING |
When, for service reasons, the posting of an officer
or non-commissioned member is postponed or cancelled, the member shall,
subject to the approval of the Chief of the Defence Staff, be reimbursed
in whole or in part
|
(a) in accordance with this chapter as if the
posting had not been postponed or cancelled;
|
(b) in respect of any amount the member has
paid as a deposit or rent or in respect of any liability under a lease
for accommodation the member was unable to occupy at the place to which
the member was authorized to move prior to postponement or cancellation
of the posting; and
|
(c) for the member's actual and
reasonable expenses associated with the move of the member's dependants,
furniture and effects at the member's place of duty as the result of postponement
or cancellation of the posting.
|
209.9963
- REIMBURSEMENT OF ADDITIONAL LIVING EXPENSES - DEPENDANTS SEPARATED FROM
AN OFFICER OR NON-COMMISSIONED MEMBER ON POSTING |
(1) (Entitlement) If one or more dependants of
an officer or non-commissioned member who is moved on posting remain at
the former place of duty to complete an educational term, or for other
justifiable reasons, the member is entitled to reimbursement of the additional
living expenses incurred by the dependant or dependants as a result of
the separation.
|
(2) (Monthly rate) The monthly rate of reimbursement
under this instruction shall not exceed the monthly non-commercial accommodation
allowance paid to a public service employee under the Treasury Board directive
on relocation.
|
(3) (Daily rate) Reimbursement may be made on
a daily basis, but the monthly rate shall not exceed the rate specified
in paragraph (2).
|
(4) (Travelling expenses for the dependant) The
travelling expenses for the dependant who rejoins the officer or non-commissioned
member at the new place of duty shall be reimbursed in accordance with
CBI 209.83 (Transportation and Travelling Expenses - Move of Officers
and Non-commissioned Members on Posting or of Dependants).
|
209.997 - SEPARATION EXPENSE |
(1) (Application) This instruction applies to
an officer or non-commissioned member of the
|
(a) Regular Force; and
|
(b) Reserve Force on Class "C" Reserve
Service.
|
(2) (Entitlement to separation expense) An officer
or non-commissioned member is entitled to separation expense as compensation
for additional expenses as a result of the separation from the member's
dependants at the monthly rate that is determined under this instruction
if
|
(a) the member is posted to a new place of duty
as defined in paragraph (3) of CBI 209.80 (Application and Definitions);
|
(b) the member has a dependant as defined in
paragraph (3) of CBI 209.80, who is normally resident with the member
at the member's place of duty; and
|
(c) the dependant has not been moved to the
member's new place of duty at public expense or, having been moved to
the member's new place of duty at public expense, the dependant is subsequently
moved under subparagraph (1)(e) or (f) of CBI 209.82 (Movement
of Dependants).
|
(3) (Monthly rate) An officer or non-commissioned
member who has been posted and is serving at a base or other unit or element
where single quarters or rations or both are not available is entitled
to separation expense at a monthly rate determined as follows:
|
(a) for lodgings,
|
(i) when obtained from commercial sources,
an amount based on the actual and reasonable daily cost of the semi-permanent
accommodation not exceeding 50% of the daily unaccompanied lodging
rate under CBI 209.86 (Interim Lodgings and Meal Expenses - Accompanied
Member or Dependants Travelling Alone) for commercial lodgings,
or
|
(ii) when obtained from non-commercial
sources, actual and reasonable costs not to exceed the amount charged
for a single quarter, Type VI, rated very good as specified by the
Minister under article 208.50 (Deductions for Provision of Single
Quarters and Covered Residential Parking) of the QR&O;
|
(b) for meals and incidental expenses an amount
equal to 35% of the daily composite allowance established under paragraph
(4) of CBI 209.30 (Travelling Expenses - Conditions and Entitlements)
for temporary duty; and
|
(c) for additional parking charges that are
incurred while occupying accommodation on separation expense status.
|
(4) (Monthly rate where quarters and rations available)
An officer or non-commissioned member who has been posted and is serving
at a base or other unit or element where single quarters and rations are
available is entitled to separation expense at a monthly rate equal to
30 times the incidental expense allowance as defined in paragraph (1)
of CBI 209.30 for non-commercial lodgings.
|
(5) (Approval) The base or wing commander of the
gaining unit approves the first year of separation expense and the competent
authority at National Defence Headquarters approves requests for extensions
of separation expense beyond the first year for any of the following reasons:
|
(a) domestic disruption - uprooting the family
outside the active posting season;
|
(b) educational disruption - moving dependant
children during an academic year or a period of educational instruction;
|
(c) financial disruption - the requirement to
break a lease, inability to sell or rent a home or disruption of employment
of a spouse or common-law partner;
|
(d) medical or dental complications - interference
with specialized medical or dental treatment for dependants;
|
(e) complications due to courses - the member
is posted on a course;
|
(f) insufficient posting notice - less than
90 days notice of a posting; and
|
(g) approach of Compulsory Retirement Age (CRA)
- the member is within two years of CRA.
|
(6) (Daily rate) The daily rate of separation
expense shall be one-thirtieth of the monthly rate.
|