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![]() Eligible Costs (Schedule B)
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Project | ||
OPC Contribution # | ||
Duration | From: | To: |
Allowable Expenditures |
Organization | Office of the Privacy Commissioner (OPC) | Other Sources of Funding | Total Project Funding |
Salaries and benefits |
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Travel expenses |
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Telecommunications |
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Contractual services |
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Materials and supplies |
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Rentals (includes equipment and meeting rooms) |
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Other (specify) |
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Total |
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*Administrative expenses should be limited to no more than 15% of the total project cost.
1.1. The total Eligible Costs of the Project shall be the sum of the applicable direct and indirect costs which are, or are to be reasonably and properly incurred or allocated, in the performance of the Project, less any applicable credits. These costs shall be determined in accordance with the Recipient's cost accounting system as accepted by the Office and applied consistently over time (see Schedule C).
1.2. This Costing Memorandum applies equally to all goods and services (including labour) acquired from related parties or associates. These acquisitions shall be valued at cost and shall not include any mark-up for profit, return on investment, administration or overhead except as provided for in this Agreement and shall not exceed fair market value. The Office is not obliged to accept any of these costs as eligible unless access is provided to the relevant records of the related entity.
1.3. The Goods and Services Tax is an eligible cost only where the amount of tax is not refundable in whole or in part by Revenue Canada Excise as an Input Tax Credit or as a Rebate.
2.1. A cost is reasonable is, in nature and amount, it odes not exceed that which would be incurred by an ordinary prudent person in the conduct of a competitive business.
2.2. In determining the reasonableness of a particular cost, consideration shall be given to:
2.2.1. whether the cost is of a type generally recognized as normal and necessary for the conduct of the Recipient's business or performance of the Project;
2.2.2. the restraints and requirements by such factors as generally accepted accounting principles, arm's length bargaining, and applicable laws and regulations;
2.2.3. the action that prudent business persons would take in the circumstances, considering their responsibilities to the owners of the business, their employees, customers, the Government and public at large;
2.2.4. significant deviations from the established practices of the Recipient which may unjustifiably increase the Eligible Costs of the Project; and
2.2.5. the specifications, milestone schedule and requirements of the particular Project as they affect costs.
3.1. Eligible Costs
The eligible costs under the program are the reasonable costs directly related to the activities mentioned in the Statement of Work (Schedule A). However, administrative expenses should be limited to no more than 15% of the total project cost.
3.2. Non-Eligible Costs
Costs other than those allowed in this Costing Memorandum are ineligible unless specifically approved in writing prior to the time costs are incurred.
Notwithstanding that the following costs may have been or may be reasonably and properly incurred by the Recipient during the performance of Project activities; they are considered ineligible:
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Date published: 2005-07-05 |
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Important Notices |