FSWEP Hiring Process

The following outlines the process for hiring students through the Federal Student Work Experience Program (FSWEP) inventory and through FSWEP departmental programs.

1. Hiring organizations offering student jobs must complete and submit a request for referrals to the Public Service Commission (PSC);
2. To make sure that the students are still meeting the eligibility criteria, the PSC requires that the maximum duration of a student's work placement under FSWEP is one academic term. For example, assuming a three term academic year of Fall, Winter, and Summer, students may only be hired for the length of one term (i.e. 4 months). When this term is over, you may continue to re-employ this student for as long as they remain eligible under the program. All re-employments are processed by completing and submitting a request for re-employment. The PSC will not accept any requests covering more than one academic term.
3. The PSC then conducts a search of the FSWEP inventory based on departmental requirements
   (i.e. year/level of education, field of study, skills etc.)
4. The computerized system identifies all students meeting the search criteria and establishes a random list, ensuring fairness and equal access for students
5. The PSC contacts the selected students by email and/or by phone to verify their interest and availability;
6. The PSC normally refers five students for each job opportunity offered;
7. Hiring organizations must assess the referred candidates by phone or in person. They must also inform all referred candidates of the final results of the process.
8. The hiring organization is responsible for determining the student's rate of pay based on the Terms and Conditions of Employment for Students and for making the offer of employment.
9. The organization must complete the referral results form (which is sent along with the list of students) and submit it to the PSC.

Hiring managers are responsible for upholding the staffing values and principles when submitting requests for referrals. The PSC will not approve named referrals, or the hiring of a "specific" person.

FSWEP Student Re-employment Process

The following outlines the process for re-employing a former FSWEP, Post-Secondary Co-operative Education (Co-op) and Internship Program or Research Affiliate Program (RAP) student.

1. To re-employ a previous student, hiring organizations must submit a request for re-employment to the Public Service Commission (PSC)*;
2. To make sure that the students are still meeting the eligibility criteria, the PSC requires that the maximum duration of a student's work placement under FSWEP is one academic term. For example, assuming a three term academic year of Fall, Winter, and Summer, students may only be hired for the length of one term (i.e. 4 months). When this term is over, you may continue to re-employ this student for as long as they remain eligible under the program. All re-employments are processed by completing and submitting a request for re-employment. The PSC will not accept any requests covering more than one academic term.
3. The PSC then conducts a search of the FSWEP inventory to identify the student(s) to be re-employed; Please note that each student you wish to re-employ must be registered in the current FSWEP inventory in order for your
   re-employment to be processed;
4. The PSC then refers the identified student(s) to the department;
5. Hiring organizations contact the referred student(s);
6. The hiring organization is responsible for determining the student's rate of pay based on the Terms and Conditions of Employment for Students and for making the offer of employment.
7. The organization must complete the referral results form (which is sent along with the name of the identified student(s)) and submit it to the PSC, indicating the student who has been re-employed;

*If you are re-employing a previous Co-op/internship student into an FSWEP position, you will be asked to submit the following to the PSC in addition to the request for re-employment as stated above. Please note that referrals cannot be sent until these documents have been obtained by the PSC:

• a copy of the Letter of Agreement between the organization (e.g. department) and the student's academic institution (or equivalent); and
• a copy of the most recent Letter of Offer between the department and the student.

*If you are re-employing a previous RAP student into an FSWEP position, you will be asked to submit the following to the PSC in addition to the request for re-employment as stated above. Please note that referrals cannot be sent until this document has been obtained by the PSC:

• a copy of the most recent Letter of Offer between the organization (e.g. department) and the Student.