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Registration Procedures

What Is the Claim Registration Procedure?

The Client Services Division of the Commission is responsible for the registration of claims for exemption and maintaining the security of all claim related documents—in particular, claimed confidential business information. The claims registration function includes the receipt of the Application for a Claim for Exemption, a preliminary check of the MSDS (and label, for certain employer claims) for the controlled product in question and the collection and verification of fees. Once the submission is reviewed and found complete, it is assigned to a screening officer. A registry number is then assigned to the claim and a letter is sent to the claimant indicating the registry number and the date of filing. This information is then placed on the relevant MSDS/label in place of the claimed confidential business information.

A notice of filing is published in the Canada Gazette which gives any affected party the opportunity to provide a written submission to the screening officer with respect to the Claim for Exemption and the MSDS (or label, for certain claims) associated with the claim.

The claim undergoes a more thorough review by the screening officer who will decide whether the claim for exemption is valid, and whether the MSDS (or label, in some cases) submitted with the claim complies with the Hazardous Products Act and Controlled Products Regulations or, in the case of an employer claim, other applicable federal or provincial/territorial occupational safety and health requirements. (For details please see How a Claim is Processed.)