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Management Action Plan (MAP) - Saint Mary’s First Nation (NB) and the Fredericton Police Force

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1. Audit Report
2. Audit adjustments
3. Non-compliance with agreement - Submission of quarterly invoices
4. Non-compliance with agreement - Quarterly status reports
5. Non-compliance with agreement - Community consultative group

1. Audit report

Observations & recommendations

Schedules 1 through 3 highlight key audit findings.

Action

The Aboriginal Policing Directorate (APD) Regional Manager (RM) will provide the Saint Mary’s First Nation (SMFN), the Fredericton Police Force (FPF) and the province with a copy of the audit report for information and any further action deemed necessary beyond what is noted in this MAP.

Action by

APD RM, SMFN, the FPF and the province

Date

April 2005

Comments

RM to provide copy of covering letter attaching report to APD Ottawa.

2. Audit adjustments

Observations & recommendations

A total of $(13,128) in corrective adjustments has been identified. The adjustments were made to reflect costs with current projections and actual costs.

Action

The RM will request that SMFN confirm in writing that the necessary adjustments have been reflected in the financial statements for the period ending December 31, 2004.

Action by

APD RM, SMFN

Date

April 2005

3. Non-compliance with agreement - Submission of quarterly invoices

Observations & recommendations

It is recommended that the Department remind the City of the requirement to provide the First Nation with copies of the quarterly invoices as required under the terms of the Agreement and to take subsequent follow-up action to ensure that the City has complied.

Action

The RM will request that the FPF comply with this recommendation by providing quarterly invoices to the FN as stipulated in section 7.5 of the Agreement. The RM will follow-up regularly to ensure that this requirement is met.

Action by

APD RM, FPS

Date

April 2005

4. Non-compliance with agreement - Quarterly status reports

Observations & recommendations

It is recommended that the Department remind the City of the requirement to provide the First Nation with quarterly status reports as required under the terms of the Agreement and to take subsequent follow-up action to ensure that the City has complied.

Action

The RM will request that the City (thru the FPS) comply with this recommendation by providing the FN with quarterly status reports as stipulated in section 7.9(d) of the Agreement. The RM will follow-up regularly to ensure that this requirement is met.

Action by

APD RM, the City of Fredericton and FPS

Date

April 2005

5. Non-compliance with agreement - Community consultative group

Observations & recommendations

It is recommended that the Department put in place a monitoring procedure in regard to this and other agreements for policing services where there exists the requirement to establish a Community Consultative Group. Follow-up action, in the form of a written request to the Chief of the First Nation for information regarding the establishment and activities of the Community Consultative Group, should be taken by the Department no later than six months following the start date of each new policing agreement.

Action

The RM will discuss this recommendation with the First Nation in order to determine why the Community Consultative Group (CCG) was not established as stipulated in section 8.1 of the Agreement.

The RM will monitor this situation to ensure that the CCG is established and that the terms of reference are properly defined.

Action by

APD RM, SMFN

Date

April 2005