Categories of unlicensed grain companies
Classes of licences and definitions
Your responsibilities as a licensee
Licensing information for licensees
Payment protection information for producers
Licensing information
for licensees
Once your licence is issued, you are required to adhere to various day-to-day operational and reporting responsibilities. These vary depending on the class of licence you hold. Failure to comply with your obligations under the Canada Grain Act and Canada Grain Regulations could lead to the suspension or revocation of your licence.
As a Canadian Grain Commission (CGC) licensee, you have the following responsibilities:
All licensed elevator operators must:
Licensees must notify the CGC before constructing a new elevator or renovating an existing elevator, or if there is a change in the total licensed capacity of an elevator during a licensing year. Total licensed capacity includes principal house, annex, other house, such as bins or twinned elevators, and any condominium storage not already included in the licensed capacity. To report these changes, licensees should choose and complete the following forms:
The CGC conducts official weigh-overs of all stocks in store at least once every 30 months at terminal elevators and at least once every 60 months at transfer elevators. All stocks are turned over to establish a weight and a grade for each bin. This data is reconciled against officially registered stocks to determine overages or shortages for the weigh-over period.
Operators of primary elevators must conduct their own weigh-overs and report them to the CGC, at minimum, once every three years.
All CGC licensees must post security to cover all eligible liabilities pursuant to the Canada Grain Act and Canada Grain Regulations (link). Security may be tendered in the form of one of the following:
For primary and process elevators and grain dealers, security tendered by the licensee covers only producer liabilities. If the licensee refuses or fails to pay producers for grain delivered, they can make a claim against the security to the CGC to recoup what they are owed. There are time periods within which producers are eligible to make a claim.
All grain stored in the elevator, and in the course of delivery, in or out of the elevator, must be fully insured against loss or damage caused by:
The coverage must include a Fully Insured Clause, a Loss Payable Clause and a Trackage Clause. For information on the three required clauses listed above, contact the CGC Licensing & Security Unit.
The CGC monitors the weekly dollar value of grain stocks in store to determine that insurance levels are adequate. Operators of terminal and transfer elevators must submit monthly reports indicating the weekly dollar value of grain stocks in store for the reporting month. In addition, operators of terminal, transfer and primary elevators must:
Operators of primary, process, terminal and transfer elevators must provide documentation showing that Measurement Canada has approved their weigh scales.
Operators of primary elevators must allow producers who deliver grain to verify scale weight of grain while it is being weighed.
Operators of primary elevators must take a sample from each load of grain delivered. A representative sample is then taken from the sample, according to these steps:
The subsample may be discarded unless the grain producer or the person delivering the grain requests one of the following:
Operators of primary elevators must follow a provision under the Canada Grain Act called Subject to inspector's grade and dockage. The grain producer or the person delivering the grain has the right to ask for a binding decision from the CGC if the grain producer or the person delivering the grain disagrees with the grade and dockage determined at a licensed primary elevator. The grain producer is paid according to the CGC's decision.
Licensees must issue CGC-authorized documents to the producer upon receipt of grain. If the producer makes a claim against security, the producer must provide one of these documents in order for the claim to be eligible for compensation.
Grain dealers and operators of process elevators must issue one of the following:
Operators of primary elevators must issue one of the following:
Operators of terminal elevators must issue to the CGC:
Operators of transfer elevators must issue to the CGC:
When shipping grain, operators of primary elevators must attach a railcar shipping tag called an I-90 tag to the notice board of the rail car to provide information about the origin and contents of the rail car. Use the appropriate tag colour for the type of shipment as follows:
I-90 tag colour | Type of shipmenth> |
---|---|
White | Regular shipment |
Yellow | Prairie inspected cars |
Blue | Shipments of malting barley |
Red | Shipments of unlicensed varieties |
To order I-90 tags, contact:
Canadian Grain Commission
Procurement
1-800-853-6705 or (204) 983-8302
Last updated: 2006-08-21