HOW TO USE EMITS

The European Space Agency (ESA) offers, free of charge, a practical online service called "Electronic Mail Invitation to Tender System" or EMITS. The present document allows you to view the simple steps to follow to surf on the EMITS Web Site prior to and after you have registered as an EMITS user.

HOW TO SUBSCRIBE TO EMITS

The Web Site address is:

http://edms.esa.int/emits/login

The registered user will type his or her username and password, but the newcomer can register simply by sending an e-mail message to this address: IDHelp@esrin.esa.it

Those interested in subscribing can also do so by telephone. Mr. Doblas is the person to call and he may be reached at : 011.33.1.53.69.7154

An interesting feature of the site is that you can consult the "List of Current ESA Tender Actions" without logging in, as an anonymous user.

Users can assess an online document "How to do Business with ESA" without logging in. The document covers the following points: How to Participate in ESA Procurements, The Procurement Process, How to Make Good Offers to ESA, Industrial Policy/Geographical Distribution, Other Aspects and Related Questions, and a List of Addresses. This document is essential reading to those who are not familiar with the procurement process. The information provided is of considerable use to industry and institutions working in the space sector, and also to Delegates to the various ESA committees, ministries in the Member States, and others.

IMPORTANT FEATURES

How to Receive New Tender Documents by E-mail

You can receive automatically new tender documents by defining your E-mail, Language and Document preferences in the Preferences sub-menu from the EMITS Main Menu.

To do this, you simply have to check off "yes" under E-mail Distribution and enter your e-mail address.

Under language and document preferences, you can choose either French or English, or both. You can also choose which documents you want among the following: Summaries, Letters of Invitation, Work Statements, Contract Conditions, Tender Conditions, Clarifications, and News.

Canadian companies will only be alerted for ITTs in program areas in which Canada participates

The EMITS Main Menu

The EMITS Main Menu contains: Current Open Tenders, Frame Agreements, Intended Invitations to Tender, Reference Documents, and miscellaneous other topics.

List of Intended Invitations to Tender

The Intended Invitations to Tender section can be accessed from the top right box in the EMITS main menu or from the heading bar on each page. Intended Invitations to Tender, as their names indicate, are not yet opened to bidders. The List of Intended Invitations to Tender is a useful tool for interested potential bidders as they can find out what ESA’s procurement intentions are. Every potential supplier will receive a paper version of this document twice a year and will be invited to notify the ESA Contracts Department of the actions in which he is interested either directly via his or her keyboard or by completing the appropriate reply form.

The online menu of Intended Invitations to Tender is categorized according to the following: establishment, date/quarter, subject, country, status, revision number, and Global List of Intended Invitations to Tender.

List of Current ESA Tender Actions

The List of Current ESA Tender Actions can be accessed from the link on the top left box of the main menu or from the heading bar on each page. This list makes Potential bidders aware of the contracts to which they may apply and when they may apply.

At the bottom of a Current Open Tender, users can consult the list of firms that previously expressed interest in the ITT. The companies included in this list are the ones that did not specify ESA alone visibility when expressing interest for the ITT. The list is divided into two parts:

1. Companies having expressed interest on the intended procurement through the EMITS IFF function.

2. Companies considered by ESA as being able to compete for all or part of the intended procurement.

Query Forms

A Query form is available for both the List of Current ESA Tender Actions and the List of Intended Invitations. To look for a document, users must enter the text they want to search for, specify where they want to search, and then specify search conditions.

List of SMEs Working with ESA

The List of SMEs working with ESA, which can be accessed from the main menu, includes two documents which users can view and save using Acrobat Reader. The first is the actual List of ESA Potential Bidders and the other is the SME definition

Note that in some cases SMEs have special treatment in contract awards. Companies who wish to be included on the list are invited to contact the SME Coordination Unit.