WD - Other Government Department Suspense Account
MEMORANDUM OF UNDERSTANDING (MOU)
BETWEEN
DEPARTMENT F, the Funding department,
AND
DEPARTMENT S, the Spending department,
FOR THE ADMINISTRATION OF xxx (name of the
program)
(To be used when Department S is requested to administer a program
for which Department F has a mandate).
Section 1, Purpose:
Department F is delegating to Department S the required authority for the
implementation of XXX (for example, the XXX program of Department F in
Yukon) in accordance with the administrative processes and procedures set out in
this MOU and with the FIS Accounting requirements.
Section 2, Mandate:
Department F certifies that it has the legislative authority
by virtue of the XX Act to carry out the activities
required by this MOU and to delegate to Department S the delegated activities
described in the Annex. Department F remains accountable for the overall
implementation of the program while Department S will carry out the activities
in accordance with the terms and conditions of this MOU.
Department S is authorized to sign on behalf of Department F any contracts or
agreements entered into with a third party to implement the delegated activities
subject to the terms and conditions of the MOU. Any contract or arrangement
should identify the government party as Her Majesty in Right of Canada as
represented by the Minister of Department F represented by himself/herself by
the Director General (or some other position) of Department S.
Section 3, Delegated Financial Authority:
Department S is authorized, according to its own Financial Signing Authority
delegation instrument to charge the expenses incurred for the delegated
activities to vote X Operating Expenditures and vote X Grants and Contributions
of Department F as advanced by F to S.
Section 4, Funds:
Department F will advance the funds through an Interdepartmental Settlement
to Department S for the delegated activities on an annual basis as follows:
Funds
|
Administrative
Costs
|
Contribution
|
Fiscal Year
|
|
|
2000-2001
|
$ 350 000
|
$ 1 500 000
|
2001-2002
|
$ 350 000
|
$ 1 500 000
|
2002-2003
|
$ 150 000
|
$ 1 500 000
|
2003-2004
|
$ 150 000
|
$ 1 500 000
|
Total
|
$ 1 000 000
|
$ 6 000 000
|
Department S cannot expend more than the annual amount provided by
Department F.
Section 5, Administration:
Department S will initiate, commit, and certify performance and make payments
in accordance with the delegated financial signing authorities.
Section 6, Accounting & Reporting:
Department S agrees to provide Department F
with an accounting of the use of the authority on, or before, the
following dates:
For 2000-2001, on or before January 31, 2001 for the period April 1 to
December 31, 2000; and, on, or before, April 15, 2001 for the period
January 1 to March 31, 2001.
For 2001-2002 and subsequent fiscal years, on, or before:
Due Date
September 15
January 15
April 15
|
Report Period
April 1 to August 31
September 1 to December 31
January 1 to March 31
|
The report will provide details on the Payee, the amount, and the financial
reporting code i.e. Expense and also the economic object.
Section 7, Cash Flow Forecasting:
Department S agrees to provide with each accounting a
forecast of the expected requirements for the remainder of the fiscal year. Any
expected non-utilization of the authority needs to be communicated to Department
F as soon as possible, and normally on or before September 15th of the
current fiscal year (Note: for purposes of the Annual Reference Level Update for
grants and contributions).
Section 8, Performance Reporting:
No less frequently than twice annually, Department S agrees
to submit a report detailing the work conducted and the results accomplished, in
such detail as may be established by Department F.
Section 9, Period of the MOU:
The period covered by this MOU is April 1, 2000 to March 31, 2004.
Section 10, Amendment:
This MOU may be amended, during the period of the MOU, with the mutual
consent of both parties.
Section 11, Signatures:
IN WITNESS WHEREOF, this MOU has been executed:
On behalf of F:
Signature: _________________________________ Date: _____________
On behalf of S:
Signature: ______________________________ Date: _____________
Title:
1.2
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