Text of an Information Bulletin sent to Heads of Audit and Heads of Evaluation
from
Richard J. Neville, Deputy Comptroller General
Re: Address for Sending
Reports to TBS
May 29, 2001
The new policies on Internal Audit and Evaluation that came into effect
on April 1, 2001 require departments to provide TBS with a copy of all
completed internal audit and evaluation reports.
The purpose of this communication is to clarify administrative
arrangements and to let you know what will be done with the reports once
they are received.
1) Paper copies of completed reports in both official languages should
be sent to:
Colleen Campbell
Comptrollership Branch
Treasury Board Secretariat
300 Laurier Avenue West, 9th floor
Ottawa ON K1A 0R5
2) Electronic copies in both official languages may be sent to:
If the entire document has been posted on a department's own Internet
web-site, then it suffices to send the URL in an e-mail.
3) The reports will be kept in the TBS Records Section for the
exclusive use of TBS staff with appropriate security clearances. All
external requests for access or copies will be referred to the originating
department. TBS has no way of knowing whether releasing the document would
compromise security or privacy issues, so clearance must be done by the
authors. The responsibility for making completed reports easily accessible
to the public in a timely manner and in both official languages rests
entirely with the department.
4) A record of the completed report will be entered in a database.
Files are classified, as appropriate, by organization, date, type, key
result commitment and/or policy area. The information in the database is
available on the Internet at
http://www.tbs-sct.gc.ca/rma/database/.
This not only helps TBS with its active monitoring but it also assists
departments in finding similar work in other organizations. It is also a
part of accountability to Parliament and Canadians generally.
5) Many departments have found that the easiest way to comply with the
policy provisions that completed reports be available to the public
without formality is to post the reports or a suitable summary on the
departmental web-sites. TBS encourages this practice. We will link our
database listings to departmental web-sites if notified about the URL as
in 2) above. Alternatively, we will post a highlight or summary on our
site. Summaries (in both official languages) can be sent to the above
addresses. If the department has no report posting on its own site, and
does not wish TBS to post one, information will be required on whom to
contact in the department.
6) Questions relating to this bulletin may be directed to Jean-François
Lachance at: (613) 946-7708 or,
All other questions should go to the appropriate policy centre.
Original signed by
Richard J. Neville
Deputy Comptroller General
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