| WBS |
Tasks Name |
Duration |
Start |
Finish |
Comments |
| 1 |
SENIOR MANAGEMENT ACCEPTANCE AND APPROVAL |
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| 1.1 |
Circulate draft FIS Strategic Implementation Plan for
comments |
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| 1.2 |
Finalize FIS Strategic Implementation Plan |
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| 1.3 |
Prepare Briefing Material |
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| 1.3.1 |
Prepare briefing notes |
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| 1.3.2 |
Prepare presentation |
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| 1.3.3 |
Prepare speaking notes |
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| 1.4 |
Schedule Meeting |
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| 1.5 |
Deliver presentation |
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| 1.6 |
Identify a departmental champion |
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| 1.7 |
Identify FIS Team |
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| 1.8 |
Communicate approval of the plan and support to staff |
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| 1.9 |
Regional/headquarters Presentations |
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| 1.9.1 |
Prepare briefing material |
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| 1.9.2 |
Schedule meetings |
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| 1.9.3 |
Deliver presentations |
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| 2. |
MANAGEMENT OF COMMUNICATIONS |
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| 2.1 |
Establish Departmental Communication Working Group |
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| 2.2 |
Develop & Approve Working Group Term of Reference (TOR) |
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| 2.3 |
Develop Departmental Communication Strategy http://www.tbs-sct.gc.ca/fin/fis/sigs/fis_communications/fis-cs_e.html |
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| 2.4 |
Develop Departmental Communication Plan |
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| 2.5 |
Establish and Maintain Internal FIS Web Site |
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| 2.6 |
Ongoing management of communication activities |
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| 3 |
ORIENTATION SEMINARS FOR TARGET AUDIENCES |
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| 3.1 |
Identify target audiences |
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| 3.2 |
Identify objectives of presentations for each
target audience & Key Messages http://www.tbs-sct.gc.ca/fin/fis/sigs/fis_communications/fiscf_e.html |
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| 3.3 |
Extract appropriate info from FIS Orientation CD and other
sources |
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| 3.4 |
Develop audience specific presentations and
speaking notes |
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| 3.5 |
Determine appropriate method and responsibility for delivery |
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| 3.6 |
Schedule orientation seminars |
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| 3.7 |
Deliver orientation seminars |
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| 4 |
STAFF TRAINING |
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| 4.1 |
Communicate Training Strategy and Plan http://www.tbs-sct.gc.ca/fin/fis/sigs/fis_training/framework/FISTraFra_e.html |
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| 4.2 |
Develop Communications Plan for training |
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| 4.3 |
Communicate need for training |
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| 4.4 |
Communicate availability of training courses and learning
events |
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| 4.5 |
Communicate training calendar, schedules and registration
procedures |
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| 4.6 |
Communicate training progress reports |
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| 5 |
RETREATS/WORKING SESSIONS/MEETINGS FOR THE FIS IMPLEMENTATION
TEAM |
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| 5.1 |
Organize Kick-off Session(s) |
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| 5.1.1 |
Determine attendees |
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| 5.1.2 |
Develop agenda |
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| 5.1.3 |
Invite speakers |
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| 5.1.4 |
Arrange location/logistics |
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| 5.15 |
Invite guests |
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| 5.16 |
Create binder/handbook |
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| 5.17 |
Conduct session |
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| 5.18 |
Follow-up on issues arising |
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| 5.2 |
Organize On-going Working Sessions |
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| 5.2.1 |
Ensure logistics for session addressed |
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| 5.2.2 |
Communicate occurrence of session |
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| 5.2.3 |
Develop agenda |
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| 5.2.4 |
Ensure pre-meeting material available |
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| 5.2.5 |
Ensure meeting discussions documented |
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| 5.2.6 |
Publish results |
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| 5.2.7 |
Share results with appropriate stakeholders |
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| 6 |
UPDATES |
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| 6.1 |
External Sources (TBS) |
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| 6.6.1 |
Liaise with Systems Cluster Groups & PWGSC, TBS, FIS
Forum & Wrk Grps |
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| 6.1.2 |
Attend FIS days, FMI, MMI, RPI |
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| 6.1.3 |
Obtain information on communications from TBS FIS web-site,
PWGSC & TDC |
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| 6.1.4 |
Identify material available such as posters,
folders, promo items http://www.tbs-sct.gc.ca/fin/fis/sigs/fis_communications/index_e.html |
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| 6.1.5 |
Determine suitable distribution |
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| 6.1.5 |
Identify quantities required |
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| 6.1.7 |
Order, obtain and distribute |
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| 6.2 |
Internal Material (departmental) |
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| 6.2.1 |
Identify current communications structures in department |
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| 6.2.2 |
Liaise with departmental communications/public affairs
section |
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| 6.2.3 |
Identify communications mechanisms available |
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| 6.2.4 |
Select appropriate channels for department |
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| 6.2.5 |
Propose mechanisms and schedule |
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| 6.2.6 |
Draft material for newsletters, bulletins, FAQs, website,
etc. |
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| 6.2.7 |
Obtain approval of material |
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| 6.2.8 |
Translate material |
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| 6.2.9 |
Publish and disseminate material |
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| 6.3 |
Assist Various FIS Working Groups with Communications Aspects
(Internal & External) |
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| 6.3.1 |
Review FIS workplans for initiatives requiring communications |
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| 6.3.2 |
Confirm need for communications support |
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| 6.3.3 |
Provide editing, communications expertise as required |
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| 7 |
EVALUATION OF COMMUNICATIONS EFFECTIVENESS |
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| 7.1 |
Identify mechanisms to measure effectiveness |
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| 7.2 |
Develop mechanism to measure effectiveness of particular
initiative |
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| 7.3 |
Measure effectiveness |
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| 7.4 |
Assess and adjust communications activities |
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