On December 13, 2004, deputy heads were authorized by the Treasury Board to implement performance pay awards for
employees in the Career Assignment (CA) Group, levels 1 and 2, for fiscal year 2003-2004. Departments will implement performance
pay in accordance with the
Salary Administration Policy and Plan for the Career Assignment (CA) Group.
Performance awards are granted to employees whose performance has been assessed as at least "fully
satisfactory" against their CAP Assignment Plan/Review and the knowledge, skills and competencies annexed to the CAP policy.
To be eligible for this award, employees must be part of the CA Group on March 31st and April 1st, i.e. March 31 of one fiscal
year and April 1 of the following fiscal year. Increases are to be limited to:
| Outstanding performance during the year |
Up to 10% of salary |
| Superior performance during the year |
Up to 8% of salary |
| Fully Satisfactory performance during the year |
Up to 6% of salary |
Satisfactory
Needs Improvement
Unable to Assess |
No Award |
Please note that an employee cannot receive both a CA performance award and a graduation award for the same fiscal year.
The graduation award should be provided to participants who meet program requirements, and upon their deployment from the CA
Group.
However, employees who have completed the requirements of CAP but have not been deployed from the CA group within 3 months
after completing the program, are now also eligible for a performance pay award. This information notice should be
considered an amendment to the participant's Letter of Offer which currently states that incumbents of CA positions are not
entitled to performance awards for any period of time after termination of their participation on CAP. All new Letters of Offer
should also reflect this change; therefore, a revised sample Letter of Offer will be forwarded to CAP departmental Liaison
Officers shortly. Further information concerning Performance Pay and Graduation Awards can be found in the Frequently
Asked Questions on the CAP website.
Transfer of Authority to Deputy Ministers - Performance Pay for CA Employees
As of April 1, 2005, the prior approval of TB ministers will no longer be required for Deputy Heads to allocate annual
performance pay awards to members of the CA group. Rather, deputy heads will implement these awards directly in accordance with
the Salary Administration Policy and Plan for the CA Group. A letter will be sent shortly informing Deputy Heads of this change.
The Salary Administration Policy and Plan for the CAP Group will be amended to require that deputy heads must report, by July 15
of each year, to the President of the Public Service Human Resources Management Agency of Canada (PSHRMAC), via the Leadership
Network, on their implementation of the performance awards for CA employees within their organizations. A revised reporting format
will replace the current one found in Annex C of the Salary Administration Policy and Plan for the CAP Group. The first reports
using this format will be expected following the approval of performance awards by Deputy Heads for 2004-2005.
Below please find a copy of the template for the revised reporting format to be e-mailed as a Microsoft Excel attachment to TLNCorres.Corres.LRL@hrma-agrh.gc.ca.
| Field Name |
Contents |
| DEPT |
Department |
| PRI |
PRI |
| NAME |
Last name |
| INITIAL |
Initial of first name |
| CLASSIFICATION |
Group and level, e.g. CA-01 |
| MARCH 31 SALARY |
Employee's March 31 salary |
| PERFORMANCE RATING |
Performance rating:
Outstanding = 5
Superior = 4
Fully satisfactory = 3
Satisfactory = 2
Needs improvement = 1
Unable to assess = 0 |
| Reason for Unable to assess |
Provide reasons for unable to assess:
1) On LWOP or sick leave - period in work place is insufficient to assess performance
2) Appointed to CA less than three months during review period
3) On language training less than six months during review period
4) Has received graduation award
5) Has temporarily left CAP
|
| PERFORMANCE AWARD PERCENTAGE |
Performance award as a percentage of March 31 salary |
| PRO RATA |
Number of months covered by assessment and award |
| PERF AWARD IN $ |
Performance award in dollars |
| DATE OF APPOINTMENT TO CA GROUP |
Provide appointment date of CA employee |
| DATE OF RECEIPT OF GRADUATION AWARD |
Provide date that employee received graduation award (if applicable) |
Thank you for your attention to this matter. Any further questions about this, or any other salary administration issues
related to the CAP, should be referred to Peter Field, Leadership Development Programs, The Leadership Network, at (613) 943-5511
or field.peter@hrma-agrh.gc.ca.
Yours sincerely,
Karen Mosher
Executive Director
Leadership Development
The Leadership Network
|
