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DATE: December 15, 2003
Pay Administration Guide
This is further to the information
notice dated January 15, 2003, concerning the above noted subject and is
intended to provide you with a status report.
The January notice detailed the Pay Administration Section's
intention to revise the Pay Administration Guide. That same notice also
requested departmental assistance with the project.
Four departments provided support by having one of their
employees help with the review of new material as it was being written. A few
other departments as well as one regional Association of Compensation Managers
offered to assist with the preparation of write-ups. The write-ups received were
of sufficient quality that we were able to incorporate them into the PAG.
Unfortunately, the assistance offered by others never materialized and
consequently, we had to assume the responsibility for doing the bulk of the
write-ups ourselves.
We have been much more successful with the departmental officers
who have been assisting with the vetting of the material. Bi-weekly meetings of
the vetting committee started in July and since then have met on twelve
different occasions. These representatives brought good knowledge and expertise
to the discussions and were very forthright in identifying their needs and
requirements for a revised Pay Administration Guide. We thank them for their
participation.
To-date the former PAG Chapters 3 (Pay rate selection), 4 (Pay
rate change), 9 (Termination of employment) and 10 (Pay administration general)
have been completely rewritten. Chapters 9 and 10 have already been posted to
the TBS Web site. Chapters 3 and 4 are presently being edited and translated and
are expected to be posted sometime during January 2004.
The format of the Guide has also been revised from a chapter
format to a subject format that should for the user, facilitate access and the
finding of specific material as well as greatly improve our ability to keep the
Guide updated with future amendments. Concurrent with the rewritten chapters the
Glossary of terms and definitions has also undergone extensive amending to
include words and phrases used in the rewritten chapters.
We have made great strides in bringing the PAG up-to-date.
However, much remains to be done before the PAG will be completely revised.
Recognizing the commitment of the departmental representatives and the increased
workload in departments with both calendar and fiscal year end activities, we
have decided to suspend the review committee for the months of January to March
2004 inclusive. During this time, amendments will still be written as well as an
extensive review undertaken of the already rewritten chapters to ensure
uniformity and consistency. Following the hiatus, the PAG vetting committee will
reconvene in April 2004, under the direction of Reg Giekes from the Pay
Administration Section.
Additional committee members are most welcome. If you or your
organization would like to participate with the review of material when the
vetting committee recommences, contact Reg Giekes. As with the present committee
meetings will be limited to one-hour duration every second week. We are also
soliciting your ideas and suggestions for the PAG whether on those sections of
the PAG already rewritten, or on any of the outstanding chapters.
The Pay Administration Guide can be found at either the Treasury
Board of Canada Secretariat intranet site:
http://publiservice.tbs-sct.gc.ca/hr-rh/cpa-rap/index_e.asp
or at the Treasury Board of Canada Secretariat internet site:
http://www.tbs-sct.gc.ca/hr-rh/cpa-rap/index_e.asp
Should you wish to discuss any aspect of this project, you can
contact Reg Giekes at:
613-952-2954
giekes.reg@tbs-sct.gc.ca
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