Other Related Documents

This is to provide details to assist you in finalizing the implementation of the PSAC and PENA Pay Equity Agreements. Please note, this information notice represents a revised version of the preliminary copy forwarded to you on February 13, 2001. Some editing changes were brought to the document for the purpose of clarification 

Recalculations

Departments are presently in the process of finalizing the recalculation of promotions, acting pay situations and overtime as required by the PSAC Pay Equity Agreement.

This exercise should be completed by March 31, 2001 permitting a second interest payment run in April 2001. Following this final automated interest run, any required interest payments must be requisitioned together with the corresponding pay equity payments or as the account is finalized.

Undeliverable Cheques

Cheque Cancellation

As indicated in our October 27, 2000 bulletin, any returned cheque or cheque not released prior to December 31, 2000 should be cancelled prior to March 31, 2001 and re-issued to ensure that earnings are reported in the year in which they are received. A photocopy of each cancelled cheque and payment detail should be kept on the personnel file to facilitate a payment request once the recipient is located.

It should be noted that an amended Statement of Remuneration will be automatically produced when a cheque is cancelled.

Locating Recipients

To support departments in locating recipients for whom pay equity cheques have been returned, we will once again seek the assistance of the Canada Customs and Revenue Agency (CCRA).

[ This process was completed in May 2001 ]

Unverifiable Cheques

Cheque Cancellation

As unverifiable cheques are also dated 2000 and have not been released, they will also need to be cancelled prior to March 31, 2001 and re-issued once the employment has been verified and confirmed. A photocopy of each cancelled cheque and payment detail should be kept on the personnel file to facilitate re-issuance of payments.

Service Verification

If no file is available to verify past service, verification of the contributor system could provide details on the length of service, leave without pay and final classification on termination. Should no record be available from the contributor system, the Pay Administration Section of the Treasury Board Secretariat may be in a position to verify that the recipient had a period of service in one of the affected groups.

The recipient could also be asked to contact their local Tax Services Office (http://www.ccra-adrc.gc.ca/contact/tso-e.html) to obtain a copy of their personal data covering the period to which they may be entitled to Pay Equity adjustments. This information: employer, gross salary and statutory deductions, combined with an affidavit signed by the recipient confirming their classification, type of employment, periods of leave without pay, may be used as proof of employment.

The recipient must also sign a release indicating that full payment has been received. The release will be available on the WEB site in the very near future. As a last resort, you should contact your regional Public Works and Government Services Pay Office to obtain a copy of the recipient's ledger card.

PENA Pay Equity Cheques

It should be noted that any PENA Pay Equity cheques that have not been released, because it was either unverifiable or undeliverable, should also be returned for cancellation. However, you will need to forward the payment information by facsimile to Dave Macdonald at (613) 952-3279. This information is required to ensure liability for these payments is transferred to fiscal year 2001-2002. For additional information on the PENA Pay Equity Agreement, please contact the Executive and Excluded Groups Section.

Pension Benefits Adjustments

Pensioners are entitled to have their pension adjusted to reflect the pay equity adjustments. Compensation units will need to prepare the necessary input as per PWGSC Compensation Directives 2000-15 and 2000-22 and forward it to the Superannuation Directorate.

Departments must verify the accuracy of pension contributions deducted from pay equity adjustments and collect or request a refund from PWGSC.

This exercise should be completed by September 30, 2001.

Disability/Long Term Disability Insurance

Recipients of Disability/Long Term Disability Insurance Benefits are entitled to have their benefits adjusted to reflect the applicable pay equity adjustments received. Earnings for recipients who have returned on a rehabilitation program will also need to be reported to the insurers. This exercise should be completed by September 30, 2001.

Injury on duty leave without pay

Recipients with periods of injury on duty leave without pay will receive the full pay equity entitlement for the period for which they received Workers Compensation Benefits during the period from March 8, 1985 to July 28, 1998. Departmental Occupational Health and Safety Officers will provide information confirming periods qualifying for payment. You will be required to request the pay equity adjustment for this period as if the recipient had been at work.

T-4, T-5, Relevé 1 and 3

Income tax documents were produced during the first weekend of February. As cheques had not been cancelled prior to issuance, amended statements of remuneration will be issued automatically.

T-1198

Should a cheque be cancelled after the production of the T-1198, departments will be responsible to manually adjust this document as per instructions in PWGSC Compensation Directive 2001-003.

Departmental Compensation Managers may direct their questions to:

Suzanne Marchand-Bigras  952-2983
Marchand-Bigras.Suzanne@tbs-sct.gc.ca

Pierrette Lemay  952-1584
Lemay.Pierrette@tbs-sct.gc.ca

Maryse Bélanger  952-3202
Bélanger.Maryse@tbs-sct.gc.ca

Denis G. J. Martel  952-3217
martel.denisgj@tbs-sct.gc.ca