November 30, 2001
Personal Leave/Volunteer Leave
The purpose of this bulletin is to provide clarification on the above-noted
types of leave.
Attached you will find a series of questions and answers summarising various
queries we have received to date on the new personal and volunteer leave
provisions. They will help your advisors to provide details on these types of
leave to your departmental employees.
Departmental Compensation and Staff Relations managers should direct any
questions that they may have to their corporate Compensation officials who, if
need be, can contact the Pay Administration Section.
Original signed by
Thomas A. Smith
Director, Pay Administration
Labour Relations Division
Human Resources Branch
Personal Leave and Volunteer Leave
Q1. Can personal leave and volunteer leave be transferred from one fiscal
year to the next?
-
These types of leave are not accumulated and therefore cannot be
transferred from one fiscal year to the next.
Q2. What if operational requirements prevent the employer from granting these
types of leave during the fiscal year?
-
According to the collective agreement, subject to operational requirements
employees will be granted these types of leave when requested.
Q3. Is there an exception for the first year taking into consideration the
short period remaining in the fiscal year?
-
The collective agreement does not provide for any exception, therefore the
full entitlement for the current fiscal year.
Q4. VOLUNTEER LEAVE: Are there any requirements? Is written proof required?
-
The collective agreement stipulates that the leave shall be granted to work
as a volunteer for a charitable or community organisation or activity other
than for activities related to the Government of Canada Workplace Charitable
Campaign.
-
In order to qualify, written proof is not required.
Q5. Can these types of leave be divided into half-days?
-
No, the collective agreement does not provide for the leave to be taken in
broken portion.
Q6. Are part-time employees entitled to these types of leave?
-
Yes, in the same proportion as their normal weekly hours of work compared
with the normal weekly hours of work of full-time employees.
Q7. What is the duration of these types of leave for employees working
variable hours?
-
The duration is equivalent to that of a designated paid holiday.
Q8. Can these types of leave be cashed out if not used by the end of the
fiscal year?
-
No, the collective agreement does not provide for payment of unused
personal and volunteer leave.
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