Guide to the Preparation of Part III of the
2005-2006 Estimates - Reports on Plans and Priorities and Departmental Performance Reports

Section III: Supplementary Information -Mandatory Requirement

Due to the level of information required to complete the RPP and DPR tables, the following section has been divided into three subsections: Organizational Information, Instructions on How to Complete RPP Tables and Instructions on How to Complete DPR Tables.

Organizational Information

This information is to provide the reader with the department’s mandate; an organizational structure and identify who is accountable at each level down to the assistant deputy minister.

Instructions on how to Complete RPP Tables: The RPP section doesn't contain any updates, as the 2005-06 RPPs were tabled on March 24^th, 2005

RPP tables are generally displayed over a three-year planning period and are followed by a brief explanation of the rationale for the allocation of resources and/or spending trends. Financial data can be presented in either thousands or millions of dollars (to one decimal point). Whichever value is chosen must be used consistently throughout the RPP.

As many of the following 17 tables as are relevant must be displayed in the RPP:

1.       Planned Spending and Full-time Equivalents (FTEs)

2.       Program Activities

3.       Voted and Statutory Items Listed in the Main Estimates

4.       Net Cost of Department

5.       Summary of Capital Spending by Program Activity

6.       Loans, Investments, and Advances (Non-budgetary)

7.       Sources of Respendable and Non-respendable Revenue

8.       Revolving Funds - Statement of Operations, Statement of Cash Flows, and Projected Use of Authority

9.       Resource Requirements by Branch or Sector

10.   User Fees

11.   Major Regulatory Initiatives

12.   Details on Project Spending ^*

13.   Status Report on Major Crown Projects ^*

14.   Details on Transfer Payment Programs (Grants, Contributions, and Other Transfer Payments) ^*

15.   Foundations (Conditional Grants) ^*

16.   Alternative Service Delivery ^*

17.   Horizontal Initiatives ^*

If tables 12 to 17 are relevant to the department, the department must provide summary information in the printed RPP document and reference the Secretariat’s Web site ( http://www.tbs-sct.gc.ca/est-pre/estime.asp ).

Departments are required to fill in templates that are available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp . Once the template is completed, each department is to post it on its Web site at the same time it posts the tabled RPP.

_______________

^*      Special instructions apply to these tables.

Departments are also to provide a URL address for the above-mentioned templates and submit it to the appropriate contact at the Secretariat, along with their print-ready material.

The templates are not to be inserted into the printed document. They will be posted individually on the department’s Web site and the Secretariat will provide a link to them .

Table 1: Departmental Planned Spending and Full-time Equivalents

The departmental planned spending table summarizes the Main Estimates and then applies adjustments to arrive at the total planned spending requirement for an entire department.

The Main Estimates amount must be identical to that printed in the current Main Estimates. The adjustment may consist of Supplementary Estimates, the Minister of Finance’s budget, or any other associated adjustments.

The departmental planned spending table must reflect the total planned spending figures conveyed to the department by the Secretariat in early January . It must also identify the department’s planned full-time equivalent levels over the planning period.

Departments can present their financial information in either thousands or millions of dollars (to one decimal point). However, the department must use the same value consistently throughout the RPP.

Under the “ Forecast Spending” column, note the following:

• The program activity breakout must reflect the same breakout as the recently tabled Main Estimates document. All adjustments are to be made under the “Adjustments” heading.
• The “Adjustments” section is to be used to report a department’s funding requirements in addition to the Main Estimates.

As a result, the department must identify the initiative and the associated funding. For example, if adjustments were received through Supplementary Estimates, then the department is to first identify that the adjustment was made through Supplementary Estimates and then identify each adjustment, using the same terminology displayed in the Supplementary Estimates under the “Explanation of Requirements” section, as in the following example:

Under the “ Planned Spending” columns, any new items that have not yet been approved should be noted as such and a brief statement provided as to when the department expects approval.

Example of a Departmental Planned Spending Table

Departments must provide a short paragraph with the Planned Spending table explaining the spending trend, particularly as it relates to its plans and priorities over the next three years.

Table 2: Program Activities

The following table provides resource information for the Estimates year only. Once completed, only the columns with content need to be displayed. The Total Main Estimates and Total Planned Spending amounts must be identical to the amounts displayed in Table 1.

Table 3: Voted and Statutory Items Listed in the Main Estimates

The following example of voted and statutory items basically replicates the departmental summary table listed in the Main Estimates. This table provides the reader with an alternative display of resource information. Resources are presented to Parliament in this format. Parliament approves the voted funding and the statutory information is provided for information purposes.

Departments are to provide a brief explanation of any major differences between the current and previous year.

Table 4: Services Received Without Charges

This table is designed to show the net cost of a department. It begins with the gross planned spending, adds services received without charge, and finally adds or subtracts respendable and non-respendable revenue to arrive at the net cost of the department.

• Accommodations provided by Public Works and Governments Services Canada can be obtained from Ruth Merkley by telephone at (613) 949-1855 or by e-mail at Ruth.Merkley@pwgsc.gc.ca .
• Workers’ compensation coverage provided by Social Development Canada can be obtained from Mitch Temelini at (613) 997-2791.
• Salary and associated expenditures of legal services provided by the Department of Justice Canada can be obtained from Arjun Patil at (613) 954-5615.
• The amount to be used for government payments to employee insurance plans, such as the Public Service Health Plan and the Public Service Dental Plan, is eight per cent of the personnel input factor.

Table 5: Summary of Capital Spending by Program Activity

Note: Departments must identify capital expenditures for revolving funds whether or not they are hidden within a program activity.

Table 6:  Loans, Investments, and Advances (Non-budgetary)

This table is designed to display the loans, investments, and advances (the non-budgetary planned spending) a department is responsible for. Enter the non-budgetary information first by program activity and describe the loan, investment, or advance.

Table 7: Sources of Respendable and Non-respendable Revenue

For those departments that generate revenue, the following table identifies the source(s) of respendable and non-respendable revenue at the program activity level. Respendable revenue consists of all non-tax revenue that will be credited to the department’s Vote. Non-respendable revenue consists of all non-tax revenue that will be credited to the Consolidated Revenue Fund.

Respendable Revenue

* The total respendable and non-respendable revenue should match to a corresponding line in Table 1: Departmental Planned Spending. If they do not, departments must explain why .

Table 8: Revolving Funds

Statement of Operations

This table refers to the operating surplus or deficit of a revolving fund and not to cash.

Since the table above refers to the Revolving Fund’s operating surplus or deficit and not to cash requirements, the Fund has been calculated through accrual accounting. Therefore, the cash expenditures in the estimates do not affect the operating balance, and other items that must be considered when calculating the surplus or deficit do not require a direct cash outlay. The two
can be reconciled as follows:

Statement of Cash Flows

* Repeat the Surplus (Deficit) line from the table above.

Projected Use of Authority

Since the table above refers to the Revolving Fund’s operating surplus or deficit and not to cash requirements, the Fund has been calculated through accrual accounting. Therefore, the cash expenditures in the estimates do not affect the operating balance, and other items that must be considered when calculating the surplus or deficit do not require a direct cash outlay. The two
can be reconciled as follows:

Table 9: Resource Requirements by Branch or Sector

This table is designed to explain the distribution of funding to a department at the branch or sector level.

Table 10: User Fees

The User Fees Act took effect March 31, 2004, with the aim of increasing accountability and parliamentary engagement in the oversight and implementation of user fees. In light of the new legislation, the 2003 Policy on Service Standards for External Fees will be rationalized to ensure full compatibility. The two frameworks, however, are already fully in accord with respect to the principle of enhancing accountability and maintaining the highest possible degree of transparency in reporting to Parliament and the public.

To this end, departments with planned user fee initiatives must complete the template entitled “Planned User Fee Activities for New or Amended Fees.” User fee activities will be determined by the definition provided in the User Fees Act .

Each department is required to report its planned user fee activities and include information relating to type and fee-setting authority of the planned fee, the reason for the introduction of or amendment to the planned fee, the planned effective date, and the planned consultation and review processes.

Each department is also encouraged to provide hyperlinks, where applicable and available, to its Web site for more detailed information.

Departments are encouraged to supplement the template with hyperlinks to their respective Web sites that contain additional detail.

Table 11: Major Regulatory Initiatives

Regulatory initiatives result in the making of regulations by the Governor-in-Council, a minister, or an administrative agency.

This table should consist of a list of initiatives that the department expects to submit for legal examination or final approval. It should also contain information on proposed major or significant initiatives that are scheduled for implementation during the planning period.

The department is to decide what constitutes a major or significant regulatory initiative. However, the following two points can be used as a general guideline.

• A major regulation has expenditures in excess of $50 million or expenditures greater than $100,000 with a low degree of public acceptance.
• A significant regulation is one that has an annual impact on the economy of $10 million or more. It may adversely affect a sector of the economy, productivity, competition, jobs, the environment, public health or safety, provincial, local, or Aboriginal governments or it may create a serious inconsistency or otherwise interfere with an action taken or planned by another federal department. It may materially alter the authorized levels of departments or the budgetary impact of entitlements, grants, user fees, or loan programs or the rights and obligations of recipients thereof; or it may alter the government’s priorities; or it may raise novel legal or policy issues arising out of legal mandates.

Note: When major or significant regulatory initiatives overlap several departments, it shall be the responsibility of the lead department to ensure the appropriate horizontal co-ordination is carried out with the other departments.

This information replaces the material provided in the Federal Regulatory Plan . The following example links regulations and expected results. The department may wish to direct the reader to view detailed information using alternative vehicles, such as departmental Web sites.

Regulatory Initiatives

Table 12: Details on Project Spending

The purpose of this table is to identify departmental projects, as well as capital, lease, information technology, and major Crown projects underway during the reporting period that exceeded their delegated project approval level.

For further information on the project level, refer to the Project Approval policy, Appendix E, located within the framework established in the government’s Project Management policy, and explain the allocation of resources.

Projects are defined as a set of activities required to produce certain defined outputs or to accomplish specific goals or objectives within a defined schedule and resource budget. A project exists only for the duration of time required to complete its stated objectives . The government’s Project Management policy applies to any project for which the federal government will be:

• the owner of the end product; or
• the prime user of the end product; or
• the entity responsible for delivering the product, including managing a contract or contracts for that purpose.

Information on project phases and project approval authorities is found at http://publiservice.tbs-sct.gc.ca/pm-gp/category-categorie.asp?Language=EN&site=PMD&id=081 .

This table is not intended to report project-like activities or initiatives funded through the Policy on Transfer Payments .

In order to reduce the volume of material in the printed RPP, departments are to provide a summary listing of projects that have exceeded their delegated project approval level, along with the following statement: “Further information on these projects can be found at http://www.tbs-sct.gc.ca/est-pre/estime.asp .”

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

The following example of the template lists each individual project by program activity. Departments should identify the project by applicable phase. Typically, project phases include Initial Planning and Identification; Project Definition; Project Implementation; and Project Close-out. Note that Treasury Board approvals are coincident with the Project Definition and Project Implementation phases.

Table 13: Status Report on Major Crown Projects

Major Crown projects (MCPs) have cost estimates that exceed $100 million and are considered to be high risk by the Treasury Board. The Board may also direct that certain projects with a total cost of less than $100 million but that are considered to be high risk be designated as MCPs.

In order to reduce the volume of material in the RPP, departments are to provide a summary listing of all designated MCPs, along with the following statement: “Further information on these major Crown projects can be found at http://www.tbs-sct.gc.ca/est-pre/estime.asp .”

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

This table is not intended to report project-like activities or initiatives funded through the Policy on Transfer Payments .

Only lead departments should prepare a status report. A current list of designated MCPs is located at http://publiservice.tbs-sct.gc.ca/pm-gp/mcpl-lgpe/mcpl-gpel-2004-Jul-8_e.asp .

Projects exceeding $100 million but that have not been assessed as high risk or designated as MCPs should not be included in this table.

The template information found on the Web site should, at a minimum, consist of the following:

1.       Description

2.       Project Phase (Initial Planning and Identification; Project Definition; Project Implementation; or Project Close-out)

3.       Leading and Participating Departments and Agencies

4.       Prime and Major Subcontractor

5.       Major Milestones

6.       Progress Report and Explanations of Variances

7.       Industrial Benefits

8.       Summary of Non-recurring Expenditures

Details on each of these requirements are outlined below.

1. Description

This subsection is used to describe what the MCP is and explain why it is being undertaken.

2. Project Phase

This subsection identifies the phase the MCP is currently at, i.e. Initial Planning and Identification; Project Definition; Project Implementation; or Project Close-out.

3. Leading and Participating Departments and Agencies

This subsection lists the participants (departments) associated with the MCP.

4. Prime and Major Subcontractors

This subsection lists all contractors associated with the development of the MCP.

5. Major Milestones

This subsection lists the major milestones associated with the progress of the MCP.

6. Progress Report and Explanations of Variances

This subsection is to provide the reader with a progress report on how the MCP is progressing. It should also bring attention to any variances in cost since the beginning of the project.

For example:

• Initially, the Treasury Board approved the project name with an estimated cost of $XX million.
• On mm/dd/yyyy, the Treasury Board granted additional monies to the project name due to... The total cost is now estimated at $XX million.
• On mm/dd/yyyy, enter the department’s name used internal resources of
  $XX million to cover cost overruns for project name.
• The project name is currently running on/over/under budget [provide explanations].
• The project name is to be completed by...

7. Industrial Benefits

This subsection is designed to inform the reader of the benefits to Canadian industry as a whole and indicate the regions that will benefit from the project. A short list of the regions and the monies to be spent there should be displayed. For example:

Canadian industry in the following regions will benefit from the project name project:

8. Summary of Non-recurring Expenditures

This table was designed to inform the reader of one-time or non-recurring expenditures associated with each MCP. The amounts displayed are cumulative.

Table 14: Details on Transfer Payments Programs (TPPs)

The Policy on Transfer Payments states: “For each transfer payment program with transfers in excess of five million dollars, the Departmental Report on Plans and Priorities must include supplementary descriptive material, such as stated objectives, expected results and outcomes, and milestones for achievement.”

All departments responsible for administering TPPs must complete one template for each TPP, including statutory transfer payment programs, where total transfer payments exceed five million dollars during the reporting year.

NOTE: Conditional grants to foundations are to be reported separately from TPPs (see Table 16 for instructions on conditional grants).

What are Transfer Payments?

Transfer payments are payments made based on appropriations for which no goods or services are directly received. The three main types of transfer payments are grants, contributions, and other transfer payments.

A transfer payment program is defined as a collection of transfer payments (either voted or statutory) aimed at a common objective or set of objectives. Their purpose is to further departmental objectives and strategic outcomes and, as such, relate to departmental program activities (that reside in the PAA). TPPs leverage the strengths of communities and organizations to achieve specific government policy outcomes.

What to Submit

In order to reduce the volume of material in the RPP, departments are to provide a list in their RPPs of TPPs that exceeded $5 million in the Estimates year, along with the following statement: “Further information on these transfer payment programs can be found at http://www.tbs-sct.gc.ca/est-pre/estime.asp .”

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

The following table is an example of the template.

(a) For TPPs reporting through several PAs, repeat the relevant rows for each additional PA.

The following information provides additional direction in completing Table 14:

1.       Name of Transfer Payment Program : Provide the name of the program under which the Terms and Conditions (Ts&Cs) were approved and indicate whether the payments are statutory or voted.

2.       Start Date : Indicate the initial date the program started.

3.       End Date : Indicate the date the program will sunset (the date until payments are expected to be made - not the date the Ts&Cs need to be renewed).

4.       Total Funding : Indicate the total amount allocated by the department to the TPP since its inception (start date to end of last fiscal year).

5.       Purpose of Transfer Payment Program : Describe the nature of the TPP (reason for its establishment) and provide details on the type of transfer payments involved.

6.       Objective(s), Expected Result(s), and Outcomes : Provide the goals, planned results, and effects of the TPP (these should be consistent with the PAA).

7.       Forecast Spending 2004–05 : Provide the anticipated amount to be spent in the fiscal year (what you expect to see printed in the Public Accounts).

8.       Planned Spending 2005–06 : Provide the estimated amount to be spent in the fiscal year.

9.       Planned Spending 2006–07 : Provide the estimated amount to be spent in the reporting year.

10.   Planned Spending 2007–08 : Provide the estimated amount to be spent in the fiscal year.

11.   Program Activity : Provide the name of the relevant Program Activity (PA).

12.   Total Grants, Total Contributions, Total Other Transfer Payments, and Total PA : Complete the appropriate rows by providing the total dollar figure in each column.

13.   Total Transfer Payment Program : Provide the total dollar figure for each column.

Table 15: Foundations (Conditional Grants)

Budget 2003, Chapter 7, identified measures to improve the transparency and public accountability of foundations funded through conditional grants and included mandatory requirements for reporting in RPPs and DPRs.

Accordingly, each department responsible for administering funding agreements with foundations must incorporate into its RPP significant expected results to be achieved by the foundations and situate these results within the overall plans and priorities of the department.

All departments responsible for administering conditional grant agreements must complete one template for each foundation, each year, for the duration of the funding agreement .

What are Conditional Grants?

Conditional grants are transfer payments generally made to not-for-profit organizations for use over a number of years (or in perpetuity), for a specified purpose, pursuant to conditions contained in a funding agreement. In some cases, these organizations are referred to as foundations.

Because these organizations receive funding to be used over a number of years (or in perpetuity), departments are to report not only when the funding occurs but also throughout the life of the funding agreement.

What to submit

In order to reduce the volume of material in the RPP, departments are to provide a summary list of conditional grants in their RPPs, along with the following statement: “Further information on these conditional grants can be found at http://www.tbs-sct.gc.ca/est-pre/estime.asp .”

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

The following table is an example of the template.

The following information provides additional direction in completing Table 15:

1.       Name of Foundation : Provide the name of the foundation.

2.       Start Date : Indicate the date the first agreement was signed/started.

3.       End Date : Indicate the date the last agreement terminates/closes, if available.

4.       Total Funding : Indicate the total amount funded to the foundation since the start date.

5.       Purpose of Funding : Describe the nature of the conditional grant administered by the foundation.

6.       Objective(s), Expected Result(s), and Outcomes : Provide the goals, expected results, and effects of the program and situate these within the overall plans and priorities of the department (these should be consistent with the PAA).

7.       Summary of Annual Plans : Summarize the plans provided by the foundation in its annual corporate plans.

8.       Forecast Spending 2004–05 : Provide the anticipated amount to be spent in the fiscal year by the department.

9.       Planned Spending 2005–06 : Provide the estimated amount to be spent in the reporting year by the department.

10.   Planned Spending 2006–07 : Provide the estimated amount to be spent in the fiscal year by the department.

11.   Planned Spending 2007–08 : Provide the estimated amount to be spent in the fiscal year by the department.

12.   Conditional Grant(s) : Provide the total dollar figure in each column, if applicable.

13.   URL to Foundation Site : Provide a link to the foundation’s site to facilitate access to further information on the organization and its funding.

Table 16: Alternative Service Delivery

This purpose of this table is to display proposed initiatives to deliver programs or services that contribute significantly to the achievement of a department’s mandate using alternative departmental forms and delivery mechanisms.

These reporting requirements apply to federal organizations listed in schedules I, I.1, and II of the Financial Administration Act , except where there is a statutory exemption (e.g. Canada Revenue Agency).

Departments are to report significant new Alternative Service Delivery (ASD) initiatives or renewal of existing ASD initiatives that are proposed or planned over the next three years.

A significant initiative is one that incurs annual spending in excess of $20 million or meets any of the following criteria. The initiative:

• poses a significant risk to the continuity of service delivery to Canadians;
• represents a substantial change to the existing mix of industrial and regional benefits;
• includes sensitive issues in financial or human resources management that require Treasury Board direction;
• has an impact on the rights or entitlements of Canadians;
• contributes significantly to the achievement of the department’s mandate; or
• affects official languages.

Possible departmental forms and delivery mechanisms include special operating agencies, legislated service agencies, departmental corporations, Crown corporations, administrative tribunals, shared governance corporations, partnerships and collaborative arrangements, contracting out, and other options described on the Secretariat’s ASD Web site at http://www.tbs-sct.gc.ca/asd-dmps .

In order to reduce the volume of material in the RPP, departments are to provide a summary list of programs and services that plan to use ASD initiatives over the next three years. For example:

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

The following table is an example of the template.

Add a separate row for each proposed ASD initiative.

Table 17: Horizontal Initiatives

The objective of reporting on horizontal initiatives is to provide parliamentarians, the public and government with an overall picture of public expenditures, plans, and priorities for all major horizontal initiatives.

A horizontal initiative is an initiative in which partners¹⁵  from two or more organizations have established a formal funding agreement (e.g. Memorandum to Cabinet, Treasury Board submission, federal-provincial agreement) to work toward the achievement of shared outcomes¹⁶ . Examples of horizontal initiatives include the Climate Change Initiative, Canada’s Drug Strategy, and the Youth Employment Strategy.

A Horizontal Initiative template must be completed for all major horizontal initiatives that:

• have been allocated federal funds that exceed $100 million for the entire initiative; or
• are key to the achievement of government priorities; or
• have a high public profile.

The department whose minister sponsored the Memorandum to Cabinet or other formal agreement is responsible for submitting the Horizontal Initiative Template to the Secretariat¹⁷  on behalf of all federal partners.

Federal partners that have received significant funding to deliver public programs are responsible for providing the lead department with planned expenditures and results information and for contributing to the completion of the Horizontal Initiative Template.

If a department’s involvement in a horizontal initiative is key to the achievement of its strategic outcome(s), the department should reflect this in the main body of the RPP.

In order to reduce the volume of material in the printed RPP, departments are to provide a summary list in the RPP of horizontal initiatives they are involved in, along with the following statement: “Further information on these horizontal initiatives can be found at http://www.tbs-sct.gc.ca/est-pre/estime.asp.”

Departments are then required to fill in a template for this table. The template is available on the Secretariat’s Web site (along with the guidelines) at http://www.tbs-sct.gc.ca/est-pre/estime.asp .

Note that the template is not to be inserted into the printed document. Each department is to post its completed template on its Web site at the same time it posts the tabled RPP.

Departments must provide a URL address for the template, along with their print-ready material. This will allow the Secretariat to provide a link to the appropriate information.

$ millions

Information provided in fields 1–11 is likely to remain the same throughout the reporting cycle of a horizontal initiative. Should changes occur, departments are responsible for updating this information.

The following information provides additional direction in completing Table 17:

1.       Name of Horizontal Initiative : Provide the name of the horizontal initiative under which the Memorandum to Cabinet or other formal agreement was submitted, e.g. Canada’s Drug Strategy—Renewed.

2.       Name of Lead Department(s) : Provide the name of the lead department(s), e.g. Health Canada.

3.       Start Date of the Horizontal Initiative : Indicate the start date of the horizontal initiative. If programs have different start dates, please indicate the date when the first program started.

4.       End Date of the Horizontal Initiative : Indicate the end date of the horizontal initiative funding allocation. If programs have different end dates, please indicate the date when the last program will end. Please indicate “ongoing” if the initiative has been allocated ongoing funding.

5.       Total Funding Allocated to the Initiative : Indicate total federal funding allocated (start to end date) to the horizontal initiative.

6.       Description of the Horizontal Initiative : Provide a brief description of the horizontal initiative, including a rationale for the initiative, its linkages to government plans and priorities, and objectives. Also, please provide electronic links to further information where applicable.

7.       Shared Outcome(s) : Outcomes are targeted results to be achieved by all partners involved in the horizontal initiative. They indicate short- and long-term benefits to Canadians. Good outcomes are measurable, directional in nature, and provide some indication of the extent of change being pursued, e.g. the availability of illicit drugs and other harmful substances in Canada is reduced; demand for elicit drugs and other harmful substances in Canada is reduced.

8.       Governance Structure(s) : Indicate the interdepartmental decision-making body and interdepartmental committees and co-ordinating structures established by the partners involved in the horizontal initiative, e.g. a ministers’/deputy ministers’/assistant deputy ministers’ committee (decision-making body); a committee of directors general; a management board; a secretariat; an external advisory committee; or other.

9.       Federal Partners Involved in Each Program : Provide the name of each federal department involved in the horizontal initiative, including lead departments. Please add rows if the space provided does not permit you to report all partners .

10.   Names of Programs : Provide the names of key federal programs by partner funded under the horizontal initiative. Please provide electronic links for further information where applicable. Expenditure and results information should be provided by partner and by program. Please add rows if the space provided does not permit you to report all programs.

11.   Total Allocation : Indicate the total federal funding allocation (start to end date) per partner and program for the duration of the initiative.

12.   Planned Spending for 2005–06 : Indicate the forecast spending for fiscal year 2005–06.

13.   Expected Results for 2005–06 : Indicate the planned results for fiscal year 2005–06.

14.   Results to be Achieved by Non-federal Partners (if applicable) : Indicate the expected achievements of other, non-federal partners, if applicable. This should include a discussion of each partner’s planned expenditures and results in relation to both its partnership arrangement and its strategic outcomes.

15.   Contact Information : Provide the contact information (address, phone number, and e-mail) of the horizontal initiative manager who will be able to respond to inquiries on the horizontal initiative.

16.   Approved by : Indicate the name of the person approving the horizontal initiative template.

17.   Date Approved : Indicate the date when the horizontal initiative template was approved.