Basic Proposal For Tender
Last Verified:
2006-04-01
Summary
The following are a number of areas you should be aware of when pursuing a contract for service. The appropriate professional services, such as legal counsel should also be sought out and utilized.
1. Site:
Where the work is to be done?
What size of area?
What type of work?
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7. Insurance:
General liability insurance coverage? Amount?
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2. Contact:
Ensure you have a contact to clarify and discuss services with.
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8. Contract time:
When do you start and when is the contract over?
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3. Qualifications:
What methods are used to determine the qualifications of you and/or your employees
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9. Subcontractors:
Note - be sure you are aware of supplementary conditions or specifications relating to subcontractors.
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4. Examination of contract documents and site:
It is up to you to examine documents and visit the site.
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10. Omissions:
If you think some term or condition is missing or there is a discrepancy, bring it to the attention of the owner.
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5. Federal, Provincial and Municipal laws:
It is important that you understand and comply with them in the performance of the work.
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11. Addenda:
Before submitting your tender prior to the closing, check to see if any changes have been made to the tender.
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6. Bond:
What size ($) and type of bond is required?
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Example: Janitorial business
Seasons:
Spring, summer, fall, and winter can create conditions that may require more time or special duties. Ice from sidewalks, mud from carpets and maintenance of shrubs.
Types of contracts:
It may cost a lot more to clean a restaurant as opposed to the equivalent space in an office.
- Conditions of premises is important. A poorly maintained parking lot may track in mud and snow.
- You may have to spend extra hours to get premises in shape.
- More work may be required while renovations are being done.
Before signing a contract, have your lawyer review it and ensure you understand and can accept the obligations you will be responsible for.
Sample Calculation Sheet for a Janitorial business For Client Quote
Five days per week.
Customer Requires
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Estimate of Time Required
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Daily/ Weekly
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Total Time
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Carpet vacuumed daily
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30 min.
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x
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5
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=
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2 1/2
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Damp mop tile daily
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15 min.
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x
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5
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=
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1 1/4
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Empty garbage daily
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5 min.
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x
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5
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=
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1/2
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Wash windows weekly
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30 min.
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x
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1
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=
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1/2
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Total Time Estimate
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4 3/4 hours
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Cost = 4 3/4 hours x $7.00
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= $33.25
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Benefits 12%
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= $ 3.99
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Total Labour Costs
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$37.74
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Janitorial Supplies
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Windex
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$1.00
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Garbage Bags
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$1.00
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Total Supplies
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$2.00
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Equipment Costs
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Vacuum
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$700.00
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Mop & Pail
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$40.00
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Ladder
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$50.00
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Pail Squeegee
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$20.00
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Cost of Equipment
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$810.00
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Cost @ 2% / month
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$16.20 month
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$4.05/week
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4 weeks
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Total of estimate used as quote to client
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$43.79 / week
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GST
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$3.06
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TOTAL
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$46.85 / week
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This is an example of what needs to be highlighted when defining the time, supplies, and equipment to pursue a tender. This same model can be used for other business service tenders.
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