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Federal Provincial Territorial Radiation Protection Committee Terms of Reference
Mission
To advance the development and harmonization of practices and standards for radiation protection within Federal, Provincial and Territorial jurisdictions.
Mandate
An intergovernmental Committee established to support Federal, Provincial and Territorial radiation protection agencies in their respective mandates by:
- providing a national focus for government radiation protection agencies;
- promoting the harmonization of radiation health and safety programs;
- identifying emerging issues in radiation protection and recommending actions to the appropriate jurisdictions;
- developing and harmonizing radiation protection standards, guidelines and input for legislation;
- providing a forum for representatives of the provinces and territories, the Canadian Nuclear Safety Commission (CNSC) and Health Canada;
- considering requests from other governmental committees and agencies concerned with health, safety and environmental issues and liaising regularly with such committees and agencies.
To fulfill its mandate, the Committee may establish subcommittees and working groups.
Membership
The Committee shall consist of two delegates from the CNSC, one delegate from Health Canada and one delegate from each Province or Territory, with the exception that Ontario may have two delegates. The delegates should be those individuals directly responsible for radiation protection within their respective jurisdictions. The Chair may also invite observers and resource personnel to attend meetings as necessary.
Sponsors
The Committee operates under the auspices of the CNSC, Health Canada and the Provinces and Territories. In this partnership, the Canadian Nuclear Safety Commission and Health Canada fund travel expenses, while the Provinces and Territories assume responsibility for accommodation and meals.
Reporting
The delegates are responsible for reporting on the transactions of the Committee to their respective agencies.
Meeting Frequency
There will be at least one annual face-to-face meeting, normally held in Ottawa. The meeting will include at least one session chaired by the CNSC, one by Health Canada and a session for the Provincial/Territorial delegates.
Role of Delegates
All delegates should come prepared to represent their respective governments and constituents, and be responsible for keeping their governments informed of decisions made. Delegates must also be prepared to contribute time, effort and resources to any subcommittees, working groups or review groups that the Committee may establish.
Quorum
A minimum of seven (7) delegates shall constitute a quorum.
Voting
Decisions for which a vote is required shall be determined by a simple majority of delegates present, with each Federal, Provincial and Territorial agency accorded one (1) vote.
Chair
Three co-chairs shall be appointed for each session. The host federal agencies will each appoint one (1) co-chair, and the Provincial/Territorial elected chair will be the other. The Provincial/Territorial chair will be elected by simple majority vote. Appointments will be for a two (2) year term and may be renewed. The co-chairs will be responsible for producing the agenda at least two weeks prior to each meeting. Official documents of the Committee will be signed by the co-chairs.
Secretariat
Secretariat services to the Committee will be provided by the CNSC and Health Canada as required. All records and other documents pertaining to the official proceedings shall be distributed to the delegates by the secretariat. Draft minutes of meetings shall be distributed to all delegates within six (6) weeks after any meeting.
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