Purchasing Toolkit - The Tools You Need - Purchasing Guidelines

The following section provides specification information, sample procurement language and resource information for the office equipment listed below. Unlike other sections in this guide, the procurement language presented here also addresses special circumstances, such as leased equipment, maintenance agreements and blanket purchases.

Much of the information focuses on products with power-management features. For these features to work, they must be enabled. Enabling ensures that your product reduces power consumption as much as possible. When purchasing office equipment with power-management features, such as ENERGY STAR^® qualified equipment, it is important to have the product shipped with the powermanagement features enabled. Additionally, after maintenance work is performed, remind the service technician not to disable the feature.

This section provides sample language that you and other purchasers can use to ensure that your equipment comes with the power-management feature enabled.

• You Should Know
• Computers and Monitors
• Copiers
• Multifunction Devices
• Printers, Fax Machines, Combination Printer/Fax Machines and Mailing Machines
• Scanners
• Bottled-Water Coolers