1. Individuals wishing to acquire a RAP student through a bursary ensure that they have the written approval from both the host divisional Director (where the proponent is locally attached) and from the appropriate ESS Program RC Manager (covering the financial commitment).
2. Through the RAP website, submit a RAP bilingual job posting request to the PSC and include a brief summary of the work objectives and project guidelines.
3. PSC will communicate with the proponent to develop a RAP advertisement, based on requirements such as level of education, specialization, location, etc.

4. All students, who apply and meet the requirements, are referred by the PSC to the proponent.
5. The proponent completes and submits a value-based assessment of all referred students on a referral results form, supplied with the list of students, to the PSC.
6. The proponent informs ALL students of the results of the assessment process.
7. The proponent prepares the standard Research Affiliate Program Bursary Agreement including the table for the bursary installment distribution for approval by the appropriate RC Manager pursuant to subsection 32 (1) of the Financial Administration Act (FAA).
8. Upon financial approval of the RC Manager, the proponent sends a standard letter of support [DOC, 33.8 kb] to the successful student, indicating funding, installment distribution and duration. The Student signs the completed standard Annex [DOC, 82.4 kb].
9. ESS supervisors of RAP students that need the use of ESS facilities and /or will be part of any ESS field parties must ensure they are registered with the ESS volunteer program and have the security clearances before starting date of the support period.
10. The proponent obtains the requisite co-supervision status with the student’s university department.

11. Copies of the referral results form, signed letter of support and Annex are sent to the ESS RAP coordinator, along with a one page memo detailing the nature of the work, Program and Project affiliation, co-supervision arrangement, budget, payment schedule and financial coding.
12. ESS RAP coordinator ensures all is in order and informs HR to have the student entered into PeopleSoft, the appropriate financial unit to initiate the payment of a bursary, and SPS that the students’ activities can be entered.
13. The ESS RAP coordinator will supply updates on the status of the program at ESS mid-year and year-end reporting, as well as to the PSC.

14. ESS supervisors of RAP students must ensure the semi-annual progress reports are completed and copies sent to the ESS RAP coordinator and inform the RAP coordinator of any changes in the status or circumstances of the student as it applies to the RAP bursary.
15. The ESS RAP coordinator will monitor and ensure proper documents are sent for following bursary payments to appropriate financial unit based on the agreed bursary amounts and dates to ensure payments are done on time and with the appropriate financial authorities

Proponents are responsible for upholding staffing values and principles when submitting requests for referrals under the Bursary Accord. The PSC will not approve named referrals.