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Home Library NATIONAL BOARD MEETING - RECORD OF DECISIONS

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NATIONAL BOARD MEETING - RECORD OF DECISIONS

June 22, 2006 (1:30-4:00 pm) (Via Teleconference)

Participants:

• Jacqueline Edwards, President
• PK Leung, 1st Vice-President
• Jewel Ferguson, National Secretary
• Johann Tan, National Treasurer
• Monica Paris, Deputy Director (Atlantic Region)
• Darryl Singh, Secretary-Treasurer (Ontario Region)
• Feilan Xia-Baker, Secretary-Treasurer (National Capital Region)
• Bhupinder Dhaliwal-Johal, Deputy Director (Western Region)

Regrets:

• Nora Elena Bracho, A/Deputy Director (Quebec Region)
• Yogi Pillar, Director (Western Region)
• Lynn Jones, Director (Atlantic Region)

1 – Welcome

The President welcomed everyone to the National Board teleconference meeting. She provided a brief overview of the situation requiring this meeting to be convened.

2 - Objective

To discuss the situation regarding the National General Meeting (NGM) and recent E-mail messages from members.

3 - Agenda Approval

A motion to adopt the agenda was proposed by the National Secretary, seconded by the Secretary-Treasurer (Ontario Region) and approved unanimously. The motion was carried.

4 - Funding situation and Proposed date for National General Meeting/Symposium

The President shared with the Board the outcomes of the June 7-9, 2006 National Executives Strategic Planning Meeting: representatives of the MOU signatories attended the meeting and suggested that we revisit having an NGM in 2006 because of funding pressures within the Public Service as a whole.

The President brought this proposal to the participants and explained the financial situation. They discussed this issue, carefully examined the Terms of reference (TOR) and agreed that, in the interest of the organization, it would be better to postpone the NGM to April 2007. A motion to that effect was proposed by the Deputy-Director (Atlantic Region), seconded by the Secretary-Treasurer (National Capital Region) and adopted unanimously. The Motion was carried.

Decision: The National General Meeting (NGM) will be postponed to April 2007.

5 - Venue of the next NGM/Symposium

All factors being considered, it was agreed that the next NGM/Symposium would take place in Ottawa, in April 2007 and the regional elections would be held prior to the National General Meeting. It was also agreed that the regional meeting in Toronto would be a two-day meeting.

A motion to hold the next NGM/Symposium in Ottawa was proposed by the Deputy-Director (Atlantic Region), seconded by the National Secretary and adopted unanimously. The motion was carried.

Decision: The next NGM/Symposium will take place in Ottawa.

6 - E-mail messages from members

The President indicated that the recent e-mail sent by Dr. Igho Natufe highlighted the fact that processes used to communicate with members must be enhanced to make sure the information is disseminated to the membership in a timely manner. She indicated that a response addressing Dr. Natufe’s concerns had been completed and sent via e-mail.

8 - Next meeting

The next meeting will be held in August in order to accommodate vacation schedules.

The meeting concluded at 4:00p.m.

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