Section IV: Supplementary Information

Notes to Table 1

The budgetary Main Estimates for the Department in 1999-2000 are $1,351.6 million, representing a net increase of $90.6 million from 1998-99.

The major changes are:

• an increase of $34.9 million to compensate for the impact of foreign inflation and currency exchange losses on the department's operations abroad;
  
• an increase of $20.3 million for Canada's membership costs in international organizations;
  
• an increase of $14.5 million for locally engaged staff salaries at missions abroad;
  
• an increase of $8.5 million resulting from transfers from Citizenship and Immigration Canada, the Department of National Defence and the Department of Finance for the increased cost of operations abroad;
  
• an increase of $7.9 million for salary increases resulting from recently signed collective agreements;
  
• an increase of $7.9 million for initiatives addressing threats to Canadians from a lack of Year 2000 preparedness in foreign countries;
  
• an increase of $6.5 million to ensure that the department's mission-critical systems are Year 2000 compliant;
  
• an increase of $6.2 million for workload increases experienced by the Department;
  
• an increase of $5 million to communicate high-priority Canadian government messages on issues of foreign policy to audiences in Canada and abroad;
  
• an increase of $1.4 million for the Canadian Landmine Fund;
  
• a decrease of $8.8 million to reflect the "sunsetting" of funds for the department's participation in the Youth Employment Initiatives;
  
• a decrease of $5.7 million in assessed contributions to the United Nations for peacekeeping operations due primarily to a change in Canada's assessed share of these costs;
  
• a decrease of $4.2 million stemming from the transfer of the tourism program abroad to the Canadian Tourism Commission; and
  
• a decrease of $3.8 million resulting from a reduction in the rate charged for employee benefit plans.
  

Table 2.1: Organization Structure

The Department has its headquarters in Ottawa but operates throughout Canada through local and regional passport offices and its network of trade commissioners in regional offices. Outside Canada, the Department operates through a network of 131 missions and 29 satellite offices. Overseas representation also exists through a number of honorary consuls.

1 - Human resource consumption is measured by employee full-time equivalents (FTEs). One FTE is a measure of any combination of periods of employment in a fiscal year that equals the employment of one person on a full-time basis throughout the year.

1 - Human resource consumption is measured by employee full-time equivalents (FTEs). One FTE is a measure of any combination of periods of employment in a fiscal year that equals the employment of one person on a full-time basis throughout the year.

Totals may not add due to rounding

Totals may not add due to rounding

Classes of Estimates
Substantive Estimate (S): This estimate is one of sufficiently high quality and reliability as to warrant Treasury Board approval as a cost objective for the project phase under consideration. It is based on detailed system and component design and takes into account all project objectives and deliverables, and factors in appropriate contingency and risk management allowances.

Indicative Estimate (I): This is a low-quality order of magnitude estimate sufficient for preliminary planning and budgetary purposes only. It is not sufficiently accurate to warrant Treasury Board approval as a cost objective.

Approval Status
Preliminary Project Approval (PPA): This represents Treasury Board's authority to initiate a project in terms of its intended operational requirements, including approval of the objectives other project definition phase and any associated expenditures. Sponsoring departments submit for PPA when the project's proposed scope has been examined and costed, normally to the indicative level, and when the cost of the project definition phase has been estimated to the substantive level.

Effective Project Approval (EPA): This represents Treasury Board approval of the objectives (project baseline), including cost objective of the project implementation phase and provides the necessary authority to proceed with implementation of the project. Sponsoring departments submit an EPA when the scope of the overall project has been defined and when the estimates have been refined to the substantive level.

Totals may not add due to rounding

Totals may not add due to rounding

1 - Includes contributions to employee benefit plans and Ministers' allowances