Military and Technology

Guidance on Export Controls

Apply now for an Export Permit

You have already consulted the section “Do I need an export permit?” and found out that you have to apply for an individual export permit. In this section, you will find all the information you need to complete your application properly.

There are two ways to apply for an individual export permit, either online or on paper. By following the instructions below, your application will be ready for submission.

The benefits of an online application through our Export Control On-Line System (EXCOL) include reduced delivery time avoiding the travel delays of traditional mail and time for the data entry of your application (circa three (3) weeks).
Additional features of the online process include tracking capabilities which provide you with up to the minute information on your permit status, the ability to access and to print your permit in the convenience of your own office if you register with us as a recognized user. Become a recognized user by registering with us now.

• I want to apply on line and save time
• I’m not ready to use the on line system

How do I apply Online

Step 1:

1. Before beginning the application process, be sure that you have all of your supporting documentation ready for submission (either electronically or on paper). Consult the section, “Required Additional Documents” to determine what documents are required.

2. Please also be sure that you meet the system requirements of EXCOL (our online permit application system) by checking our EXCOL “System Requirements” webpage.

Step 2:

Proceed to the official EXCOL website and choose your language.

Step 3:

Drag the cursor to the left-hand taskbar over “Apply for…” and select your appropriate application.

Step 4:

You will be presented with a privacy disclaimer. Click “accept”, in the lower right-hand side of the page, if you have read and agreed with the terms of the disclaimer.

Step 5:

Fill out all applicable fields. *We ask you to provide your GST number along with your first application.

Step 6:

Attach all supporting documentation electronically.
**Important note: If you do not have an electronic version of your supporting documents, please indicate in the comment box that they will be sent by fax or mail to the Export Controls Division. Fax the supporting documents to 613-996-3399.

Step 7:

Once you have submitted your application, the system will automatically generate a reference number (Ref. ID). Please, keep the Ref ID for future reference.

Step 8:

Fax all supporting documents if you have not already submitted them electronically. Be sure to indicate your reference I.D. number on all supporting documents.

How do I apply on Paper?

Step 1:

Print and complete the form EXT-1042 "Application for Permit to Export Goods" (General Information From) AND the applicable supplementary form (if you have more than two items, print a second copy of either 1042-1, 1042-2, 1042-3 or 1042-6)

1. Controlled Goods Details Form: EXT 1042-1
2. Firearms Detail Form: EXT 1042-2
3. Logs Detail Form: EXT 1042-3
4. B.C. Logs - Transition - Detail Form: EXT 1042-6

Step 2:

Consult the section “Required Additional Documents”

Step3:

Send your application by fax to (613) 996-9933 OR by mail to:

Department of Foreign Affairs and International Trade
Export Controls Division (TIE)
125 Sussex Drive
Ottawa, Ontario
K1A 0G2