Notification

(amended January 16, 2006 - changes indicated in blue text)

Policy Statement

Notification of the names of persons being considered for appointment, and of the names of persons being proposed for appointment, or being appointed, is communicated in writing to the persons entitled to be notified.

Policy Objective

To ensure transparency by providing the persons entitled to be notified with information about the appointment decision.

Application

This policy applies to all internal advertised and non-advertised appointment processes. It does not apply to acting appointments.

Policy Requirements

In addition to being accountable for respecting the policy statement, deputy heads must:

• establish a waiting period² of at least five calendar days;
• ensure that persons to be notified are informed of the duration of the waiting period;
• ensure that the notification of appointment or proposal for appointment informs persons of:
  • the right to and the grounds upon which to make a complaint to the Public Service Staffing Tribunal (PSST); and
  • the manner and the time period within which a complaint may be made, as set out by the PSST.

Other Requirements

Deputy heads must respect:

• the Public Service Employment Act, section 48, which:
  • requires that the name of the person being considered for each appointment be provided to:
    • all persons in the area of selection who participated in the process in an internal advertised appointment process; or
    • all persons in the area of selection in an internal non-advertised appointment process;
  • requires that the assessment of candidates be completed before any notification of consideration for each appointment is given;
  • stipulates that no appointments can be made or proposed during the waiting period; and
  • stipulates that, after the waiting period, all persons to be notified must be informed of the name of any person appointed or proposed for appointment.
• the PSC policy on Official Languages in the Appointment Process, with respect to the communication of information concerning appointment processes; and
• the Treasury Board/Public Service Commission Policy on the Duty to Accommodate Persons with Disabilities in the Federal Public Service, which requires, for example, the provision of accessible formats, upon request, for communicating with persons with disabilities.

² The waiting period begins on the date the persons to be notified are informed of the names of the persons being considered for appointment. During this period, no appointments can be made or proposed. [Return]