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Note: Information to be included: confirm dates for session, time and room number in which the session is to be held; applicable fees; arrangements for refreshments; arrangements for AV equipment; parking instructions; telephone number for participants to use if they need to leave a message or be contacted during a session.
Date
Facility Address
Dear [Facility Liaison]:
This will confirm our telephone conversation of [date]. We wish to confirm the arrangements for the Care for the Caregiver Workshop series as discussed in our telephone conversation. We plan to meet on [day] at [time] for a period of [number of days/weeks]. We understand that our sessions will be located in [room number]. The fee of [payment agreed upon] will be submitted to you on receipt of invoice [confirm payment schedule].
During the workshops, we will need to have an overhead projector, flip charts, and a VCR and monitor. As our breaks include light refreshments, we also need to have access to {describe what you need and indicate if you will be providing the refreshments or if the facility will as part of your agreement].
Thank you for being willing to host us. We look forward to working with you over the next [time period]. You may contact me at [number] if you have any questions.
Regards,
[Facilitator]
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