Registering
a private vocational institution
Steps to register
| Time Lines
| Fees | Renewal
| Student
Loans | Contact 
Private vocational institutions offer employment training in a
wide range of occupations. Institutions must be registered if they
meet conditions set out in The
Private Vocational Institutions Act. The conditions include:
- Occupations listed in the National Occupational Classification
Index of Titles
- Programs of instruction that exceed 40 hours or
exceed the total cost of $250.
Programs may be taught by theory or practice, in classrooms, on-site,
through work experience, by correspondence, or by any combination
of these delivery methods. Students receive a certificate or diploma
upon successful completion of the program of instruction.
Steps to register a private
vocational institution
- To register a private vocational institution you should contact
the Registrar of Private Vocational Institutions. The Registrar
will request a letter or e-mail from you regarding the nature
of the institution and a brief outline as to the program(s), cost(s),
and duration(s) to be offered.
- If registration is required, the Registrar will respond with
a package of information advising you of the process and the forms
to be completed.
- To begin the process you will need to submit to the Registrar
an application for registration (Form1) and program outline(s)
(Form 3) which are included in the registration package, along
with the applicable fees.
- Once you return this information it will be reviewed by the
Registrar. The Industry Relations Committee will subsequently
review the program outline(s) and will meet with you to determine
whether the program(s) addresses the expectations of employers
within the industry.
- While the program outline(s) is being scheduled for review by
the Industry Relations Committee, you can continue to prepare
and submit the required forms and statements.
- The Registrar will review the forms as they are received to
ensure that they are completed correctly. (An institution cannot
be approved if all material is not submitted or is incomplete.)
- As soon as the program outline(s) and the administrative requirements
have been met, the Registrar will issue the institution’s
Certificate of Registration. An institution cannot advertise or
enrol students until it is approved and the Certificate of Registration
has been issued.
- If the institution is not approved, Private Vocational Institutions
will work with you to help you meet the requirements.
Registration time lines
Applications are processed on a first-come, first-served basis.
It may take three to six months to register a new institution and
its programs depending on the completeness and accuracy of the documents
submitted. You can avoid delays by ensuring your application is
complete before submitting it. Be sure to enclose your registration
and assessment fees with your application.
Registration fees
Registration and assessment fees are collected under The Private
Vocational Institutions Act and Manitoba Regulation 237/02
as follows:
Registration fees:
- $175 - institution plus one program of instruction
- $100 - additional program of instruction
- $675 - maximum registration fee for an institution and its
programs
Assessment fees:
- $175 - each new program of instruction
- $50 – each amended program of instruction
You can provide your fees as a bank draft, cheque, or money order
made payable to the Minister of Finance.
Registration renewal
Registration under The
Private Vocational Institutions Act expires on December
31st each year. You must renew each year prior to November 1st to
ensure there is no lapse in registration.
Eligibility for Canada and
Manitoba Student Loans
Many programs offered through private vocational institutions are
eligible for Canada Student Loan and Manitoba Student Loan designation.
However, Manitoba
Student Aid has its own legislation and, therefore, it may be
beneficial to contact the Designation
Office to ensure the programs being offered are eligible for
student loan designation. A private vocational institution must
offer its programs for a minimum of twelve continuous months before
it is eligible to be reviewed for designation.
Contact
To talk with someone about institution and program registration
under The
Private Vocational Institutions Act please call:
Registrar
Private Vocational Institutions Office
Advanced Education and Training
401-1181 Portage Avenue
Winnipeg MB R3G 0T3
Phone (204) 945-8507
List of registered private
vocational institutions
The Private Vocational Institutions Office maintains a list
of private vocational institutions currently registered in Manitoba.
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