Information for Universities

• FAQs for Universities
• Benefits of Participation by Universities
• How to Join
• How to Set Up an ETD Submission Program
• How Our ETD Harvesting Program Works
• How to Submit Theses Via ProQuest
• ProQuest Services
• Proquest Subject Code Form
• Our Contract with ProQuest
• Theses Non-Exclusive License
• Copyright

FAQs for Universities

Our university is interested in participating in your program.
How can we join?

How do we submit theses to your program?

There are two ways to submit theses to the Theses Canada program. If your university has or intends to set up an electronic thesis submission program Library and Archives Canada will harvest your metadata and ETDs (electronic theses and dissertations) and make them available on the Theses Canada Portal thus providing immediate access to researchers and scholars around the world. For more information please contact:

Sharon Reeves
Manager, Theses Canada
819 994-6882
sharon.reeves@lac-bac.gc.ca

If you are submitting print theses they will be processed by our contractor, ProQuest Information and Learning. For more information see How to Submit Theses Via ProQuest. Electronic theses can be submitted to ProQuest as well as directly to Library and Archives Canada. Guidelines on how to submit electronic theses to ProQuest can be found at: http://tls.il.proquest.com/umi/dissertations/submittinggrad.shtml

What does it cost to participate in your program?

There are no fees associated with our ETD harvesting program.

ProQuest charges a publishing fee for each thesis or dissertation that they process on our behalf. Library and Archives Canada provides a partial subsidy of $16.00 per thesis. From April 1, 2005 to March 31, 2006 the university portion of the publishing fee is $37.00 per thesis. From April 1, 2006 to March 31, 2007, it will be $39.00.

What does ProQuest's publishing fee cover?

• Theses handling and inspection
• Reproduction on preservation quality microfiche
• Digitization of theses in PDF format
• Listing of abstracts and citations in the ProQuest Digital Dissertations database
• Basic MARC records (full MARC records can be downloaded from AMICUS, Canada's national catalogue)

We're getting ready to ship our theses to ProQuest.
How do we do that?

What Library and Archives Canada documentation do students need to know about?

All students need to first read What You Should Know, then complete the Theses Non-Exclusive License.

We get a lot of questions from students about copyright. How do I advise them?

Please refer them to the information on copyright on the Theses Canada Portal.

Is it possible to send older theses to Theses Canada?

Yes. Please include Library and Archives Canada's Theses Non-Exclusive License form signed by the thesis author. As well, the thesis must be in good condition.

Who assigns the ISBNs to theses?

ISBNs are not assigned to electronic theses and dissertations harvested by Theses Canada.

For theses processed by ProQuest, ISBNs are assigned to each thesis using the Library and Archives Canada prefix.