Corporate HR Reporting
In recent years, the Province of Manitoba has advanced the use
of technology in support of its business operations and public service
offerings. Besides the operational and productivity efficiencies
technology solutions have provided, significant value is added when
data created by these IT solutions is transformed into management
information that supports strategic decision making.
In 1999, the Province of Manitoba implemented the SAP enterprise
software package to support all financial, materials management,
procurement and human resource administrative and management activities.
Use of this standard, integrated software throughout the organization
has resulted in consistent business practices (hence data) across
the organization.
As the Province of Manitoba's HR process owners, it is the
responsibility of the Civil Service Commission to answer all government
HR related questions. This information is needed for decision making
by staff at all levels of government. The Civil Service Commission
provides corporate HR reporting services as follows:
Regular and Ad-hoc Reporting
The ability to address corporate HR information needs, both pro-actively
through regular reporting and on an "as requested" basis
remains the Civil Service Commission's number # 1 priority.
Statistical Reporting / Data Analysis
Over the last few years, the value of reports produced has increased
as the accuracy of the data has improved and time has created
history in SAP (reducing the need and problems associated with
combining current and legacy data sources). Corporate reporting
to date has produced either large amounts of detailed data or
summarized views of the data. To maximize the benefit to the organization,
we must be able to transform the volumes of HR data now on file
into accurate and meaningful management information, statistical
and trend analysis reports.
Samples of trend / data analysis:
- Trend analysis of retirements (age over time by department,
by job, etc)
- Analysis of turnover for statistically significant factors
of turnover (age, classification type, at maximum pay, location,
etc)
- Identification of areas of vulnerability using employee demographic
data for replacement / retention planning
Data Audit / Integrity
The value of corporate reports is directly related to the accuracy
of the data on file. Experience has found that pro-active data audits
increase the Civil Service Commission's ability to produce and have
confidence in ad-hoc reports.
Data Extraction and Reporting Tools
Currently data extraction, manipulation and ad-hoc report creation
is done by a small number of technical and HR program staff using
desktop tools like Microsoft Access. It is the intent of the Civil
Service Commission to implement a secure, flexible, easy to use
reporting solution that will allow a wider base of non-technical
end users to easily run pre-developed or ad-hoc HR queries and reports.
SAP HR Reports User Groups
This forum brings SAP support staff and central and departmental
HR staff together to discuss SAP HR data and report topics. The
objective of the User Group is to improve corporate understanding
of available and required HR reports and increase the ability
to provide required management information at both the departmental
and central level.
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