Health Canada

Particular Personal Information Banks

Departmental Complaints File (Employees)
Description: Information in this bank includes Canadian Human Rights Act complaints and anti-discrimination complaints forwarded to the Department of National Health and Welfare.
Class of Individuals: Employees and ex-employees who have registered a complaint to the Canadian Human Rights Commission or Public Service Commission.
Purpose: Records in the bank apply to all employees of the Department who have filed formal complaints and are used to seek resolution or defence or to decide on a course of action.
Consistent Uses: The use is consistent with the purpose indicated in part 5.
Retention and Disposal Standards: The files are kept for two years after the last use for an administrative purpose and are then destroyed.
RDA Number: 98/005
Related PR#: HCan PRN 921
TBS Registration: 002748
Bank Number: HCan PPE 801

Managerial and Confidential Exclusions Records
Description: Information in the bank pertains to employees excluded from collective bargaining, and includes date of exclusion, exclusion code, level, group, branch and division.
Class of Individuals: Records in the bank apply to HWC employees excluded from collective bargaining for managerial or confidential reasons.
Purpose: The purpose of this information bank is to record data on employees excluded from collective bargaining.
Consistent Uses: The use is consistent with the purpose indicated in part 5.
Retention and Disposal Standards: The records are retained for 2 years after the information has been superseded or becomes obsolete and are then destroyed.
RDA Number: 98/005
Related PR#: HCan PRN 926
TBS Registration: 002900
Bank Number: HCan PPE 802

Person-Year Accounting and Control System (PYAC)
Description: This bank contains person-year utilization information by individual. The social insurance number is used to verify the correct identity of individuals, and to link the information in this bank with that from the Departmental Personnel Information System.
Class of Individuals: The information relates to employees of the Department.
Purpose: The purpose of this bank is to record person-year utilization information, which is used for internal management information purposes and in the annual reporting to Treasury Board. Reporting on person-year utilization is a financial responsibility.
Consistent Uses: Use of this bank is consistent with the purpose specified in section 5.
Retention and Disposal Standards: The records are retained for six years and are then destroyed.
RDA Number: 99/004
Related PR#: HCan PRN 914
TBS Registration: 002749
Bank Number: HCan PPE 804