Immigration and Refugee Board

Info Source

Sources of Federal
Employee Information
2005-2006

Immigration and Refugee Board
Chapter 75

Table of Contents

Particular Personal Information Banks

Employee Assistance
Description: The Board has a Memorandum of Understanding with Health Canada, Occupational and Environmental Health Services Agency to provide Employee Assistance Services to all employees and members of the Board. No Employee Assistance Program (EAP) information banks exist within the Board. The Bank in Health Canada contains information treated in a confidential fashion that is relative to IRB employee involvement in EAP; notice of voluntary or mandatory (supervisory work performance related) referral; records of reference to, or reports and correspondence from a health professional or rehabilitation agency; and only non-medical interpretations concerning an employee's work capabilities or limitations. All personal medical data shall be maintained in a medical protected status under the control of the Occupational and Environmental Health Services Agency, Health Canada. Work relating to work performance deficiencies, absenteeism and disciplinary matters are to be held in the appropriate institutional personal information bank and not held with EAP files.
Class of Individuals: Employees and Members of the Board.
Purpose: The purpose of this bank is to record information necessary for the administration of the Employee Assistance Program. To determine the need for employee assistance counselling, referrals for medical evaluations and participation in rehabilitation programs. Only statistical information is released to the Board.
Consistent Uses: To support decisions regarding employee assistance measures.
Retention and Disposal Standards: Two years following the date of the most recent reference to employee assistance, after which the records are destroyed.
RDA Number: 98/005
Related PR#: IRB PRN 916
TBS Registration: 003176
Bank Number: IRB PPE 803

Standard Personal Information Banks

Please see the INTRODUCTION to this publication for the definition of Standard Banks and a description of their contents.