Public Works and Government Services Canada

Particular Personal Information Banks

Appointments – Crown Corporations
Description: This bank contains the names, rank, appointment and expiry dates of Crown Corporations' Board of Directors within the Minister's portfolio.
Class of Individuals: Members of the Board of Directors of Crown Corporations.
Purpose: Information is used by the Minister and the Deputy Minister to appoint Board Members.
Consistent Uses: This information is mostly used by the Minister and the Deputy Minister to appoint Board Members.
Retention and Disposal Standards: Information will be retained up to two years after the departure of the Board Member and then submitted to Library and Archives Canada.
RDA Number: 96/021 – 96/022
Related PR#: PWGSC CPI 280
TBS Registration: 004014
Bank Number: PWGSC PPE 825

Competency Profile Assessment
Description: This bank describes an assessment in terms of knowledge, skills and abilities (business competencies) which are valued by the Department's sectors, lists them beside the appropriate training and development courses and then associates them with each employee's needs in their present position as well as for career development. This information is then captured in a learning plan for each employee.
Class of Individuals: Employees working for the Departments.
Purpose: The purpose of this bank is to maintain and identify information training needs of each employee and the supervisor retarding the training and development activities, in terms of training priorities, allocation of training time and costs.
Consistent Uses: No Consistent Uses has been identified at this time.
Retention and Disposal Standards: Records are retained for two years from the last administrative activity and then destroyed.
RDA Number: 98/005
Related PR#: PWGSC HRB 305
TBS Registration: 004243
Bank Number: PWGSC PPE 835

Employee Takeover Initiative
This bank was transferred to Transport Canada.

Informal Conflict Resolution for UCS Issues
Description: This personal information bank contains information on employees who filed requests for informal conflict resolution related to the implementation of the Universal Classification Standard (UCS). The information is collected from forms completed by the employees which contain the name of the employee, his/her personal record identifier, any special needs, the details of the employee's position as well as the reasons which led the employee to file a request for informal conflict resolution. Information is also collected from an Informal Conflict Resolution Report which provides information on the methods and results of the Informal Conflict Resolution process for each individual request.
Class of Individuals: Employees working for the Department of Public Works and Government Services Canada.
Purpose: To record information on requests for informal conflict resolution related to the implementation of the Universal Classification Standard, resources used to resolve each conflict and the result of the process in each case.
Consistent Uses: No Consistent Uses has been identified at this time.
Retention and Disposal Standards: Records are retained for three years following the date of resolution or date of decision, then destroyed.
RDA Number: 98/005
Related PR#: PWGSC HRB 305
TBS Registration: 005071
Bank Number: PWGSC PPE 840

Intranet Services
Description: This bank may contain the names, e-mail addresses, telephone/facsimile numbers and Internet provider addresses of federal employees who have submitted solicited or unsolicited information to Public Works Government Services Canada Intranet site. The bank includes responses to such comments/questions and any other information relevant to the processing of such comments/questions.
Class of Individuals: Public Works Government Services Canada employees who submit solicited or unsolicited information via the Department's Intranet site.
Purpose: The information is compiled in order to process the comments/questions received and to track the responses given. The information is made available to Public Works Government Services Canada personnel in order to provide a response to the inquiry, and for the purposes of improving services to our Web site clientele.
Consistent Uses: The information will be used by various members of the Department who are responsible for maintaining pages on the Public Works Government Services Canada Intranet web site.
Retention and Disposal Standards: To be established.
RDA Number: To be established.
Related PR#: PWGSC GIS 440
TBS Registration: 005367
Bank Number: PWGSC PPE 830

Parking
Description: Information held in this Bank includes employee name, address, telephone number, paylist number, Personal Record Identifier (PRI) number, car, make and model and license plate number.
Class of Individuals: Federal employees.
Purpose: The information is gathered from employees wishing to apply for PWGSC parking.
Consistent Uses: Information is required to commence, end or amend parking payroll deductions.
Retention and Disposal Standards: Retained for three years following the employee cancelling or relinquishing parking privileges and then destroyed.
RDA Number: 79/008
Related PR#: PWGSC RPB 065
TBS Registration: 003745
Bank Number: PWGSC PPE 810

Special Audit Investigation Records
Description: Information in this bank is a record of special audits commissioned by the Deputy Minister relating to activities of employees who have been questioned. It also contains the names of employees being investigated and the results of the investigation.
Class of Individuals: Employees being investigated.
Purpose: This bank is used to inform the Deputy Minister and the RCMP of suspected criminal activity.
Consistent Uses: Information in this bank may be shared with the RCMP.
Retention and Disposal Standards: Information is maintained for six years and then submitted to Library and Archives Canada.
RDA Number: 96/021.
Related PR#: PWGSC AEB 265
TBS Registration: 000714
Bank Number: PWGSC PPE 815