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National Research Council Canada
Particular Personal Information Banks
Conflict of Interest
Description: This bank contains voluntary disclosures by employees concerning potential conflict of
interest situations and investigation reports and correspondence about potential and actual employee conflicts between
the private interests or holdings of employees and their official duties.
Class of Individuals: Employees of the institution.
Purpose: The purpose of this bank is to maintain information about potential and actual conflict of
interest situations for employees of a government institution, to record potential conflicts of interest and to
resolve actual conflicts of interest.
Consistent Uses: To support decisions on transfers, discipline and termination of employment.
Retention and Disposal Standards: Records are retained by the National Research Council for the duration
of employment plus two years, after which the records are destroyed.
RDA Number: 98/005
Related PR#: NRC EXE 010
TBS Registration: 000959
Bank Number: NRC PPE 801
Equipment Loan
Description: This bank contains information on loans of material.
Class of Individuals: Researchers, contractors, staff.
Purpose: The bank provides a record of the loans made to researchers, contractors and staff.
Consistent Uses: None
Retention and Disposal Standards: Records are retained for one year after the return or disposal of
equipment, after which the records are destroyed.
RDA Number: 99/003
Related PR#: NRC SPR 909
TBS Registration: 005318
Bank Number: NRC PPE 806.
Scientific Integrity – Investigations
Description: This bank contains information on investigations of alleged scientific misconduct by NRC
employees; interview notes, testimony by witnesses; legal opinions, investigation notes of possible misconduct and
analysis reports of these investigations; correspondence; reference documents; minutes of the meetings of the
investigation committee.
Class of Individuals: Employees of the National Research Council.
Purpose: The purpose of this bank is to maintain information used in determining the need for and the
nature of disciplinary action in the event of scientific misconduct. These records are also kept for purposes of
appeal or other proceedings.
Consistent Uses: To support decisions on disciplinary actions which may arise as a result of an
investigation.
Retention and Disposal Standards: Records are retained by the National Research Council for the duration
of employment plus two years, after which the records are destroyed.
RDA Number: 98/005
Related PR#: NRC EXE 010
TBS Registration: 003699
Bank Number: NRC PPE 805
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